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East Sussex Healthcare NHS Trust

Clinical Administrator

The closing date is 01 September 2025

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Job summary

The Cellular Pathology Department at East Sussex Healthcare Trust is looking to recruit a highly motivated 'Clinical Administrator' to join our busy, yet friendly department. We have two full time positions available.

Applications are invited from enthusiastic individuals who have an interest in Healthcare Sciences and are keen and committed to learning new skills that are associated with this post.

The post holder will provide support to the Scientific and Consultant staffs of the department by carrying out all administrative duties to a high standard and supporting the core service work of the department. The post holder will be expected to work as part of a team within the Cellular Pathology office.

Main duties of the job

To provide secretarial and clerical support to the Consultant Histopathologists; to carry out data entry into the pathology LIMS systems; to type specimen reports /referral letters; to gather slides for MDMs and print out associated reports; to interact with patients, general public, clinicians and trust staff as necessary; to maintain accurate filing systems; to undertake general office duties e.g. photocopying / sending emails according to guidelines; to respond to queries in the generic email inbox.

About us

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to onsite nurseries. staff restaurants and accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme. Onsite parking is available from only £50 a year.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Statement on the Use of AI

We value the individuality that each candidate brings to the application process. While we understand that AI tools are widely available, we strongly discourage applicants from using AI-generated content when applying for jobs with us. We believe that your application should reflect your true skills, experiences, and motivations, which are best conveyed through your own words and unique perspective.

Using AI for your application may not accurately represent your knowledge, skills, and experience and may result in a disconnect between your qualifications and our assessment of your application.

We encourage applicants to take the time to thoughtfully complete their applications; by doing so, you allow us to better understand your true potential and ensure a fair and transparent evaluation of your application. Over reliance on AI-generated content may diminish your chance of success.

Details

Date posted

18 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

374-LC14225

Job locations

Conquest Hospital

The Ridge

St Leonards on Sea

TN37 7RD


Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

Essential

  • Evidence of good general education to GCSE level including Maths and English
  • NVQ 3 Business and Administration or equivalent level of knowledge and experience

Desirable

  • A.M.S.P.A.R or medical secretary qualification
  • NVQ 4 in Business and Administration
  • ECDL or equivalent IT qualification

Experience

Essential

  • Good level of recent secretarial experience in a busy office environment
  • Experience of maintaining records
  • Use of audio and working in a secretarial capacity

Desirable

  • NHS administration experience
  • Previous experience working as a Clinical Administrator

Skills

Essential

  • Good level of medical terminology
  • Good word processing skills and accurate keyboard skills

Desirable

  • Knowledge of APEX computer system
  • Knowledge of JOE computer system
  • Knowledge of Oasis, PAS
  • Knowledge of Esearcher
Person Specification

Qualifications

Essential

  • Evidence of good general education to GCSE level including Maths and English
  • NVQ 3 Business and Administration or equivalent level of knowledge and experience

Desirable

  • A.M.S.P.A.R or medical secretary qualification
  • NVQ 4 in Business and Administration
  • ECDL or equivalent IT qualification

Experience

Essential

  • Good level of recent secretarial experience in a busy office environment
  • Experience of maintaining records
  • Use of audio and working in a secretarial capacity

Desirable

  • NHS administration experience
  • Previous experience working as a Clinical Administrator

Skills

Essential

  • Good level of medical terminology
  • Good word processing skills and accurate keyboard skills

Desirable

  • Knowledge of APEX computer system
  • Knowledge of JOE computer system
  • Knowledge of Oasis, PAS
  • Knowledge of Esearcher

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest Hospital

The Ridge

St Leonards on Sea

TN37 7RD


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest Hospital

The Ridge

St Leonards on Sea

TN37 7RD


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Cellular Pathology Admin Team Lead

Lisa Murray

lisa.murray4@nhs.net

03001314917

Details

Date posted

18 August 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

374-LC14225

Job locations

Conquest Hospital

The Ridge

St Leonards on Sea

TN37 7RD


Supporting documents

Privacy notice

East Sussex Healthcare NHS Trust's privacy notice (opens in a new tab)