East Sussex Healthcare NHS Trust

Unit Administration Coordinator

Information:

This job is now closed

Job summary

We are looking to recruit a Unit Administration Coordinator to work as part of a job share in our busy Ophthalmic Day Unit in the lovely town of Bexhill. This is a very demanding but fulfilling role; working daily with the public and members of the multi-disciplinary team. The applicant needs to be able to work in a changing environment.

There will be plenty of opportunities for you to learn new skills and develop yourself. The Trust is committed to training and offers apprenticeship for staff to undertake; as part of its values and vision.

Join us in our mission to deliver patient focused care within a modern progressive unit; encompassing pre-assessment, theatre and the admission/discharge lounge to provide the complete surgical pathway for the ophthalmic patient. Support the team in maintaining existing and developing new procedures.

Bexhill as a town has a lot to offer with beautiful sea views, picturesque countryside and it is steeped in history. There is good public transport and easy access to local cities and the continent.

The Trust can offer:

Professional development

Childcare facilities (first come first served)

Main duties of the job

The Unit Administration Coordinator works without direct supervision and provides a full range of clerical services to the unit to enable the efficient and appropriate use of resources and staffing:

Organises/updates clinics, and ensures all patient documentation is in place for clinic and surgical lists

Acts as first point of contact for patients and deals with enquiries

Makes appointments for patients

Do telephone pre-calls to patients for the upcoming surgical lists

Maintains and updates databases, information, audits, resources

About us

A wide range of staff benefits are available to our staff including staff development, enrolment in the NHS pension scheme, auto-enrolment to our Temporary Workforce Service, access to nurseries at Conquest Hospital and Eastbourne District General Hospital, staff restaurants and on-site staff accommodation.

In addition to an internal Occupational Health department, all staff also have access to free psychological support through our confidential Employee Assistance Programme which is available to staff 24 hours a day 7 days a week. Onsite parking is available for a small administration fee.

There has never been a better time to join East Sussex Healthcare NHS Trust, submit your application today.

Details

Date posted

12 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata, per annum

Contract

Permanent

Working pattern

Part-time

Reference number

374-SR3686

Job locations

Ophthalmic Day Unit, Bexhill Hospital

Holliers Hill

East Sussex

TN40 2DZ


Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us. See contact details below.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us. See contact details below.

Person Specification

Qualifications

Essential

  • Good general level of education including English and Maths
  • NVQ level 3 in Administration or equivalent knowledge and experience

Experience

Essential

  • Previous administration experience in NHS or other busy environment
  • Management of patient records
  • Management of stock within agreed budgets

Desirable

  • Previous experience of working in the NHS
Person Specification

Qualifications

Essential

  • Good general level of education including English and Maths
  • NVQ level 3 in Administration or equivalent knowledge and experience

Experience

Essential

  • Previous administration experience in NHS or other busy environment
  • Management of patient records
  • Management of stock within agreed budgets

Desirable

  • Previous experience of working in the NHS

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Ophthalmic Day Unit, Bexhill Hospital

Holliers Hill

East Sussex

TN40 2DZ


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Ophthalmic Day Unit, Bexhill Hospital

Holliers Hill

East Sussex

TN40 2DZ


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Lead

Tracey Kemp

tracey.kemp@nhs.net

03001314422

Details

Date posted

12 March 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,071 to £25,674 a year pro rata, per annum

Contract

Permanent

Working pattern

Part-time

Reference number

374-SR3686

Job locations

Ophthalmic Day Unit, Bexhill Hospital

Holliers Hill

East Sussex

TN40 2DZ


Supporting documents

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