East Sussex Healthcare NHS Trust

Matron Assistant - Irvine Unit Rehabilitation

Information:

This job is now closed

Job summary

We are looking for enthusiastic Matrons Assistant to join our busy Bexhill Irvine Unit. You will be required to work as part of a multi-disciplinary team, supporting the matron. You will be required to work alongside nursing staff, consultants and doctors

Bexhill hospital is a small community hospital set in a town which has a lot to offer with beautiful sea views, picturesque countryside and is steeped in history. It is easily accessible from both acute sites and offers free parking to both staff and patients. There is good public transport and easy access to local cities and the continent. The Trust can offer: Professional development and Child care facilities.

Main duties of the job

The post holder will provide efficient administrative and secretarial support to the Matron. This will include; typing letters and reports as required in a timely fashion, maintaining electronic diaries. taking and relaying messages, by phone or in person, and deal with routine queries.

The post holder will deal promptly with incoming and outgoing mail. Enter data accurately on department systems, assist with meetings; including room booking, preparation of supporting documents, arranging catering and taking notes. You will assist with monitoring sick levels, ordering stationery, assist in the management of complaint responses.

The post holder will undertake general office duties e.g. photocopying/filing/sending /receiving / managing emails. You will record mandatory training / absence / study leave for team. You will process travel and other expenses forms and assist with other Trust related administration duties relevant to the post, as assigned by the Matron or relevant colleague.

About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Details

Date posted

16 January 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

374-CFSMc001-A

Job locations

Bexhill Irvine Unit

Holliers Hill

Bexhill on Sea

TN40 2DZ


Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Job description

Job responsibilities

Please refer to the job description attached.

If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

Essential

  • Good general education
  • Typing / text processing/ data entry skills to RSAII or equivalent or Administration NVQ2 or equivalent skills
  • Evidence of good numeracy and literacy

Desirable

  • GCSE level A-C including English and Maths
  • ECDL or other recognised IT qualification

Experience

Essential

  • Evidence of previous admin or secretarial experience in a busy environment
  • Record keeping and filing systems
  • Prioritisation of workload

Desirable

  • Previous NHS administration experience
  • Use of computerised record systems
Person Specification

Qualifications

Essential

  • Good general education
  • Typing / text processing/ data entry skills to RSAII or equivalent or Administration NVQ2 or equivalent skills
  • Evidence of good numeracy and literacy

Desirable

  • GCSE level A-C including English and Maths
  • ECDL or other recognised IT qualification

Experience

Essential

  • Evidence of previous admin or secretarial experience in a busy environment
  • Record keeping and filing systems
  • Prioritisation of workload

Desirable

  • Previous NHS administration experience
  • Use of computerised record systems

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Bexhill Irvine Unit

Holliers Hill

Bexhill on Sea

TN40 2DZ


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Bexhill Irvine Unit

Holliers Hill

Bexhill on Sea

TN40 2DZ


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Operational Support Officer - Intermediate Care

Emma Williams

emma.williams62@nhs.net

03001314500

Details

Date posted

16 January 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum, pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

374-CFSMc001-A

Job locations

Bexhill Irvine Unit

Holliers Hill

Bexhill on Sea

TN40 2DZ


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