Job summary
Due to a promotion an opportunity has arisen to join the team of Executive Assistants (EAs) who support the Executive Directors at ESHT.
The role offers a fast-paced environment and a unique perspective into the workings of the Trust. We are therefore keen to recruit dynamic, proactive and engaging members to this team - who together form the expert administrative resource that ensures our Director team have the requisite support to facilitate the smooth-running of their diaries, meetings and wider commitments/engagements.
The role will report to the Executive Assistant to the Chief Executive Officer and Chair on a day-to-day basis.
Main duties of the job
Job Overview
The following outlines the post holder's key responsibilities (this list is not exhaustive and to the post holder will be expected to undertake other tasks):
- Complex diary management, working with internal and external colleagues to arrange meetings and appointments.
- Inbox management for the relevant Director recognising and flagging urgent correspondence and, where appropriate, responding to incoming emails.
- Developing and implementing effective systems and strategies to manage the activities and workload .
- Executive level meetings management, including a Board Sub-Committee meeting. This will include the scheduling of meetings, preparation of agenda, call for papers, taking and writing up minutes of the meeting and following up on actions.
- Working closely with the Executive Assistant Team to ensure a seamless and effective service to the wider Executive Director Team.
About us
We are proud to provide 'Outstanding' care and be a great place to work
We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.
In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.
In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about this position please do not hesitate to contact us.
Person Specification
Qualifications
Essential
- Educated to GCSE level including English and Maths
- Typing / word processing RSA III or proven equivalent knowledge, skills and experience
- Recognised secretarial / business administration / management NVQ level 3 qualification or equivalent level of knowledge and experience
- Evidence of continued professional development to degree level or equivalent level of knowledge and experience
Desirable
- Shorthand qualification
- ECDL or similar IT qualification
- Project management qualification or similar level of experience
Experience
Essential
- Demonstrate experience of working at Director level gained over a significant period of time
- Demonstrate experience of administration duties at Senior Management level
- Demonstrate experience of managing an office at senior level
- Experience of working with the public and handling difficult situations
- Experience of complex diary management
Desirable
- Demonstrate previous experience of working at Executive level
- Demonstrate advanced secretarial experience, preferably within a National Health Service (NHS) environment
Person Specification
Qualifications
Essential
- Educated to GCSE level including English and Maths
- Typing / word processing RSA III or proven equivalent knowledge, skills and experience
- Recognised secretarial / business administration / management NVQ level 3 qualification or equivalent level of knowledge and experience
- Evidence of continued professional development to degree level or equivalent level of knowledge and experience
Desirable
- Shorthand qualification
- ECDL or similar IT qualification
- Project management qualification or similar level of experience
Experience
Essential
- Demonstrate experience of working at Director level gained over a significant period of time
- Demonstrate experience of administration duties at Senior Management level
- Demonstrate experience of managing an office at senior level
- Experience of working with the public and handling difficult situations
- Experience of complex diary management
Desirable
- Demonstrate previous experience of working at Executive level
- Demonstrate advanced secretarial experience, preferably within a National Health Service (NHS) environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
