Job summary
Medical Administrator - Women & Children's (W&C)
37.5 hours per week (30 hours could be considered)
We are seeking enthusiastic and organised individuals to join our administrator team with a focus on medical rota's and co-ordinating leave and booking locum doctors. The role will also include some general administration including minute taking and community equipment ordering which makes the role varied.
Main duties of the job
The post holders will support the Management Team by overseeing the medical rota's for W&C cross site.
Reporting into a Lead Administrator and working in partnership with a peer on site, this role is pivotal for providing rota cover which in turn ensures our patients receive high quality and timely care.
Completion of minute taking and supporting senior management team with diary management and organising of meeting (face to face or Via Teams).
Good previous use of Integra and Supplychain for ordering purposes.
Previous experience within NHS is essential.
About us
We are proud to provide 'Outstanding' care and be a great place to work
We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.
In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.
In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about the position, please do not hesitate to contact us.
Job description
Job responsibilities
Please refer to the job description attached.
If you have any questions about the position, please do not hesitate to contact us.
Person Specification
Qualifications / Training
Essential
- Good general education to GCSE Grade C or above, with English and Maths
- NVQ Level 3/4 in Administration or equivalent relevant experience and knowledge
- RSA III qualification or proven equivalent knowledge and experience
- Recognised IT qualification or equivalent experience and knowledge
- Evidence of continued professional development in relevant field
- Willing to undertake qualification while working
Experience
Essential
- Substantial administration experience in NHS or similar complex organisation
- Experience of computerised record systems and data storage/retrieval/analysis
- Experience of complex diary management/rotas
- Experience in handling difficult situations, competing demands and solving problems.
Desirable
- Experience of working on NHS IT system's e.g. Healthroster, eSearcher, Theatreman
Skills / Knowledge / Abilities
Essential
- Good interpersonal and communication skills both verbally and written. Able to communicate effectively, efficiently and professionally at all levels with good negotiating skills.
- Proficient IT skills, including Microsoft Office suite, data entry and analysis
- Knowledge of managing and preparing rotas.
- Ability to use initiative to respond in a timely manner, prioritise and organise work to meet deadlines
- Ability to adapt to change
- Ability to assess and develop systems both paper and electronic.
- Ability to maintain confidentiality at all times, with sensitivity and discretion
- Ability to work as an individual and as a team member
Desirable
- Knowledge of EWTD for medical staff.
Person Specification
Qualifications / Training
Essential
- Good general education to GCSE Grade C or above, with English and Maths
- NVQ Level 3/4 in Administration or equivalent relevant experience and knowledge
- RSA III qualification or proven equivalent knowledge and experience
- Recognised IT qualification or equivalent experience and knowledge
- Evidence of continued professional development in relevant field
- Willing to undertake qualification while working
Experience
Essential
- Substantial administration experience in NHS or similar complex organisation
- Experience of computerised record systems and data storage/retrieval/analysis
- Experience of complex diary management/rotas
- Experience in handling difficult situations, competing demands and solving problems.
Desirable
- Experience of working on NHS IT system's e.g. Healthroster, eSearcher, Theatreman
Skills / Knowledge / Abilities
Essential
- Good interpersonal and communication skills both verbally and written. Able to communicate effectively, efficiently and professionally at all levels with good negotiating skills.
- Proficient IT skills, including Microsoft Office suite, data entry and analysis
- Knowledge of managing and preparing rotas.
- Ability to use initiative to respond in a timely manner, prioritise and organise work to meet deadlines
- Ability to adapt to change
- Ability to assess and develop systems both paper and electronic.
- Ability to maintain confidentiality at all times, with sensitivity and discretion
- Ability to work as an individual and as a team member
Desirable
- Knowledge of EWTD for medical staff.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
