Nursery Administration Assistant

Job summary

East Sussex Healthcare NHS Trust have owned and run their own onsite childcare facilities at First Steps Nursery, Conquest Hospital and Rainbows Nursery, EDGH for their staff for over 30 years.

A fantastic opportunity has arisen for an enthusiastic motivated Nursery Admin Assistant to join us and to help provide an effective, professional and comprehensive service to East Sussex healthcare Trust.

The successful candidate will need to work cross-site across both First Steps Nursery, Conquest Hospital and Rainbows Nursery, EDGH.

They will need to have strong administration and organisational skills and be able to provide efficient administrative support to the childcare managers and departmental teams in a busy and friendly environment. They will need to ensure that all weekly, monthly and termly tasks are completed in line with the Trust, Ofsted (Office for Standards in Education, Children's Services and Skills) and ESCC (East Sussex County Council) Early Years' Service ensuring the childcare settings remain compliant with standards and regulations as part of their registration to provide day care.

Good working knowledge of Microsoft Office is essential.

Main duties of the job

Key duties and responsibilities

Provide efficient administrative support to the department team under direction of the Lead Administrator and Childcare Managers.

Daily/Weekly duties:

1. Maintain and update electronic spreadsheets inputting data from attendance registers from weekly registers on to fee sheet.2. Maintain and update registers and waiting list spreadsheets3. To take messages, by phone, or in person, on behalf of the team, and deal with routine enquires about our services4. Undertake general duties e.g. photocopying/filing/sending routine emails5. Type letters and reports as required in a timely fashion6. Record mandatory training / absence / study leave for team.7. Send out information to prospective users of our service.

Monthly /Termly duties:

8. Enter data accurately on to systems internally and externally.9. Assist with monitoring and ordering of stationery, non-stores items and food supplies.10. Prepare labels/ tags /information sheets for nursery staff and parents/ users of our service11. Prepare & maintain spreadsheets for new nursery terms ensuring accurate data is inputted

Assist with other nursery related administration duties relevant to the post, as assigned by the Lead Administrator or Childcare Manager / Senior Nursery staff.

About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest

The Ridge

St Leonards on Sea Hastings

TN37 7RD

Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

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Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Conquest

The Ridge

St Leonards on Sea Hastings

TN37 7RD

Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

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