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East Sussex Healthcare NHS Trust

Estates & Facilities Administrative Assistant

Information:

This job is now closed

Job summary

An opportunity has arisen for the post of Administrative Assistant in our busy Estates & Facilities Division at Eastbourne Hospital. The successful candidate will provide a comprehensive secretarial administrative support to the Estates & Facilities management team and also support the office with signing in/out contractors, issuing keys, processing taxi requests and dealing with telephone enquiries.

The post holder will be required to support the Business Services Officer with the processing of information on the HealthRoster Time & Attendance system across the division through on-going administration, cover in periods of absence of the creation of new staff/leavers, amendments to contracts and working patterns and the payroll lockdown and reports.

Main duties of the job

Applicants need to be motivated, hard working and have excellent administration and communication skills. The successful candidate needs to be a team player, conscientious and have a flexible approach. Some cross-site working may be required to provide cover/support.

Business Administration Qualifications are required but recent experience of secretarial administrative work in a busy office environment within the last three years, excellent keyboard skills and knowledge of Microsoft Office are essential. NHS administrative experience would be an advantage.

There are two posts available:

37.5 - Monday to Friday 0830-1630

22.5 - Monday to Wednesday 0800-1600

However some flexibility is required as there may be occasions where working hours may change and or occasion to travel to another site.

About us

We are proud to provide 'Outstanding' care and be a great place to work

We provide safe, compassionate and high quality care to half a million people living or visiting East Sussex. We are one of the largest organisations in East Sussex, the only integrated provider of acute and community care in Sussex. Our extensive services are provided by 7000 + members of staff working from acute hospitals in Hastings and Eastbourne, three community hospitals in Bexhill, Rye and Uckfield, over 100 community sites and in people's own homes.

In 2020 the Care Quality Commission rated us as 'Good' overall, and 'Outstanding' for being caring and effective. The Conquest Hospital and our Community Services are rated 'Outstanding'. Eastbourne DGH rated 'Good'.

In 2020, the Trust launched its ambitious 'Building for our Future' programme. This once in a lifetime programme aims to repair, redevelop and expand our hospitals, transforming the environment in which we provide care for generations to come.

Details

Date posted

04 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

374-JY290

Job locations

Eastbourne District General Hospital

Kings Drive

Eastbourne

BN21 2UD


Job description

Job responsibilities

Please refer to the job description/person specification attached. If you have any questions about this position please do not hesitate to contact us.

Job description

Job responsibilities

Please refer to the job description/person specification attached. If you have any questions about this position please do not hesitate to contact us.

Person Specification

Qualifications

Essential

  • Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
  • EDCL Qualification
  • RSA II text and word processing or equivalent experience
  • Typing and keyboard skills to RSA III or equivalent.
  • NVQ Level 3 in Business Administration

Desirable

  • Shorthand skills

Experience

Essential

  • Evidence of previous administration or secretarial experience in a busy working office environment
  • Experience of providing a customer care service
  • Experience on Microsoft Office - Outlook, Word, Excel, Publisher
  • Experience in transcribing notes/minutes from recording.

Desirable

  • Previous NHS administrative experience
Person Specification

Qualifications

Essential

  • Good general education to GCSE or equivalent with evidence of good numeracy and literacy.
  • EDCL Qualification
  • RSA II text and word processing or equivalent experience
  • Typing and keyboard skills to RSA III or equivalent.
  • NVQ Level 3 in Business Administration

Desirable

  • Shorthand skills

Experience

Essential

  • Evidence of previous administration or secretarial experience in a busy working office environment
  • Experience of providing a customer care service
  • Experience on Microsoft Office - Outlook, Word, Excel, Publisher
  • Experience in transcribing notes/minutes from recording.

Desirable

  • Previous NHS administrative experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Eastbourne District General Hospital

Kings Drive

Eastbourne

BN21 2UD


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East Sussex Healthcare NHS Trust

Address

Eastbourne District General Hospital

Kings Drive

Eastbourne

BN21 2UD


Employer's website

http://jobs.esht.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Business Services Officer

Chloe Irvine

chloe.irvine@nhs.net

Details

Date posted

04 October 2023

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum pro rata

Contract

Permanent

Working pattern

Full-time, Part-time

Reference number

374-JY290

Job locations

Eastbourne District General Hospital

Kings Drive

Eastbourne

BN21 2UD


Supporting documents

Privacy notice

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