Job summary
This is a full-time, permanent position based at Huddersfield Royal Infirmary and Calderdale Royal Hospital
We are seeking to recruit a motivated, caring, and compassionate individual to join our Divisional Operational HR Team in the role of Human Resources Assistant.
The successful candidate will join the Trust as an HR Apprentice. Upon successful completion of the apprenticeship, they will progress into the substantive Human Resources Assistant role. This structured development opportunity provides an excellent pathway for individuals looking to build a career within Human Resources.
In this role, the post holder will provide integrated resourcing support, including recruitment and transactional HR services, working closely with colleagues across the Trust. The position requires a high level of organisation, professionalism, and attention to detail, ensuring services are delivered efficiently and to a high standard at all times.
This is an excellent opportunity to develop practical HR experience in a supportive healthcare environment while contributing to the delivery of effective workforce services.
Main duties of the job
You will act as a member of the divisions operational HR team and support the provision of an integrated resourcing function, which includesMedical HR activity and includes recruitment activity and support across a range of transactional services.
The postholder will serve as the first point of contact for general HR enquiries, including managing the Ask HR Inbox.
About us
We employ more than 6,500 staffwho deliver compassionate care from our two main hospitals,Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, healthcentres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.
We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.
We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.
We continue to modernise and invest in our health services to build on our strong reputation.Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boardslisten to their Council of Governors and respond to the needs of their members - patients, staff andthe local community.
Foundation trusts provide what the health service wants, yet are also free to invest quickly in thechanges to the local community needs, in striving to be the best, and in putting their patients first.
Job description
Job responsibilities
To participate in providing transactional support to the Divisional Operational HR team and wider Trust. To be the first point of contact for general enquiries including the Ask HR Inbox. Ensure all professional staff are suitably qualified and registered with the relevant professional body. Process Disclosure and Barring Service [DBS] checks and monitor compliance with the DBS Update service. Participate in internal and external careers and recruitment events as required. Attend and participate in regular team meetings. Adhere to the assurance framework for the delivery of the service. To develop effective working relationships within designated Division/Directorates. To carry out regular monitoring checks via ESR to manage organisational risk regarding transactional HR services, identifying and flagging issues to senior colleagues and/or managers including fixed term contracts, sponsorship certificates, professional registrations and right to work. Other transactional duties as required to support the Division/Directorates e.g. production of honorary contracts for clinicians. To escalate issues and take advice from the Human Resources Business Partner as appropriate. Provide initial communication with line managers regarding pay progression. Responsible for the management of TWIMC letters/reference requests Issue work schedules within the 8-week lead time. Running basic attendance management reports from ESR Organisation of employee relations meetings as appropriate. Recording on ESR the following: o logging of sickness stages o flexible working requests o fixed term contracts o disciplinary stages o grievance stages o bullying and harassment o performance management stages Responsible for the provision of an effective, high quality resourcing service for medical and dental staff within the division. To comply with protocols to ensure recruitment complies with best practice in regard to advertising, recruitment and pre-employment checks. To ensure the resourcing activity is customer focused, efficient, effective and delivered to the highest possible professional standards. Involvement in lean processes/systems to ensure an efficient, effective and quality resourcing service. Administer the recruitment and selection process for Medical colleagues from vacancy control to appointment. Responsibilities to include; maintaining recruitment files, monitoring shortlisting and appointment outcomes, arranging interviews and ensuring preemployment checks are completed as per procedure. Input personal details for newly appointed staff promptly and accurately onto the Trusts Payroll Information System (Electronic Staff Record ESR). Responsible for the administration of the NHS Jobs website (e-recruitment). Responsible for completing pre-employment letters, offer letters. Identify any restrictions on working in the United Kingdom on successful candidates,advising recruiting managers and ensuring that the CorporateWOD team are aware to submit applications for Certificates of Sponsorship where appropriate. Collate electronic personal files for Medical staff for new starters, ensuring adherence to the file management protocol. Ensure recruitment systems and processes, standard operating procedures and any legislative developments or changes in Trust policy and procedures are adhered to. Ensure all systems and processes within the resourcing service are carried out in accordance with statutory requirements and agreed Trust policies. Contribute to the development of the department, supporting innovation and modernisation. Ensure payroll documentation is authorised and submitted in accordance with payroll deadlines. Doctors in training changeover processes to be completed as required.
Job description
Job responsibilities
To participate in providing transactional support to the Divisional Operational HR team and wider Trust. To be the first point of contact for general enquiries including the Ask HR Inbox. Ensure all professional staff are suitably qualified and registered with the relevant professional body. Process Disclosure and Barring Service [DBS] checks and monitor compliance with the DBS Update service. Participate in internal and external careers and recruitment events as required. Attend and participate in regular team meetings. Adhere to the assurance framework for the delivery of the service. To develop effective working relationships within designated Division/Directorates. To carry out regular monitoring checks via ESR to manage organisational risk regarding transactional HR services, identifying and flagging issues to senior colleagues and/or managers including fixed term contracts, sponsorship certificates, professional registrations and right to work. Other transactional duties as required to support the Division/Directorates e.g. production of honorary contracts for clinicians. To escalate issues and take advice from the Human Resources Business Partner as appropriate. Provide initial communication with line managers regarding pay progression. Responsible for the management of TWIMC letters/reference requests Issue work schedules within the 8-week lead time. Running basic attendance management reports from ESR Organisation of employee relations meetings as appropriate. Recording on ESR the following: o logging of sickness stages o flexible working requests o fixed term contracts o disciplinary stages o grievance stages o bullying and harassment o performance management stages Responsible for the provision of an effective, high quality resourcing service for medical and dental staff within the division. To comply with protocols to ensure recruitment complies with best practice in regard to advertising, recruitment and pre-employment checks. To ensure the resourcing activity is customer focused, efficient, effective and delivered to the highest possible professional standards. Involvement in lean processes/systems to ensure an efficient, effective and quality resourcing service. Administer the recruitment and selection process for Medical colleagues from vacancy control to appointment. Responsibilities to include; maintaining recruitment files, monitoring shortlisting and appointment outcomes, arranging interviews and ensuring preemployment checks are completed as per procedure. Input personal details for newly appointed staff promptly and accurately onto the Trusts Payroll Information System (Electronic Staff Record ESR). Responsible for the administration of the NHS Jobs website (e-recruitment). Responsible for completing pre-employment letters, offer letters. Identify any restrictions on working in the United Kingdom on successful candidates,advising recruiting managers and ensuring that the CorporateWOD team are aware to submit applications for Certificates of Sponsorship where appropriate. Collate electronic personal files for Medical staff for new starters, ensuring adherence to the file management protocol. Ensure recruitment systems and processes, standard operating procedures and any legislative developments or changes in Trust policy and procedures are adhered to. Ensure all systems and processes within the resourcing service are carried out in accordance with statutory requirements and agreed Trust policies. Contribute to the development of the department, supporting innovation and modernisation. Ensure payroll documentation is authorised and submitted in accordance with payroll deadlines. Doctors in training changeover processes to be completed as required.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSE English GCSE English & Math's required at Grades 9-3 (A*-D) or equivalent practical application and experience which can be demonstrated at interview
- Evidence of continuing professional development, including attending training, short courses
Desirable
- Certificate in Personnel Practice
- Level 2 qualification e.g. Business and Administration or Customer Service
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience in a Customer Service /Office setting
- Experience in a role requiring high quality customer service
- Working knowledge of recruitment procedures and best practice
- Competent with Microsoft Office packages
Desirable
- Previous experience of working in a Medical Recruitment/Medical HR/HR environment
- Experience of working in a recruitment or HR setting.
- Experience of working in a public sector, diverse, union environment
- Competent with ESR and NHS Jobs
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Demonstrate The four key behaviours underpinning the Trust's vision: - oWe put people first oWe 'go see' oWe work together to get results oWe do the must-do's
- Ability to work on own initiative, prioritise work and adapt to changing demands/priorities.
- Ability to manage a diverse workload and to meet deadlines.
- Customer focused and results driven.
Desirable
- Ability to interpret data and produce statistical reports.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSE English GCSE English & Math's required at Grades 9-3 (A*-D) or equivalent practical application and experience which can be demonstrated at interview
- Evidence of continuing professional development, including attending training, short courses
Desirable
- Certificate in Personnel Practice
- Level 2 qualification e.g. Business and Administration or Customer Service
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience in a Customer Service /Office setting
- Experience in a role requiring high quality customer service
- Working knowledge of recruitment procedures and best practice
- Competent with Microsoft Office packages
Desirable
- Previous experience of working in a Medical Recruitment/Medical HR/HR environment
- Experience of working in a recruitment or HR setting.
- Experience of working in a public sector, diverse, union environment
- Competent with ESR and NHS Jobs
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Demonstrate The four key behaviours underpinning the Trust's vision: - oWe put people first oWe 'go see' oWe work together to get results oWe do the must-do's
- Ability to work on own initiative, prioritise work and adapt to changing demands/priorities.
- Ability to manage a diverse workload and to meet deadlines.
- Customer focused and results driven.
Desirable
- Ability to interpret data and produce statistical reports.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
