Calderdale and Huddersfield NHS Foundation Trust

Medical Secretary

The closing date is 20 April 2026

Job summary

Medical Secretary with experience of using EPR/PPM/Bluespier/KP+ scheduling patients for theatre, booking outpatient appointments, knowledge of IPT's, being able to prioritise workload and to be a team player.

The post is based within the orthopaedic department.

The post holder will provide secretarial support to the department Consultants, designated medical staff and their teams.

The postholder will be responsible for maintaining records both manually and on a computer system and demonstrate the ability to handle sensitive and confidential patient information, ie clinical letters, investigations and results.

The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals.

Main duties of the job

Typing of clinic letters. Booking appointments from the ASI list.

Acting as link between patients, GP's, wards and theatres.

Scheduling patients on Bluespier in house system.

Validating patient pathways.

Covering for other Secretaries whilst on leave/sickness.

About us

We employ more than 6,500 staffwho deliver compassionate care from our two main hospitals,Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, healthcentres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation.Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boardslisten to their Council of Governors and respond to the needs of their members - patients, staff andthe local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in thechanges to the local community needs, in striving to be the best, and in putting their patients first.

Date posted

15 April 2026

Pay scheme

Agenda for change

Band

Band 4

Salary

£28,392 to £31,157 a year per annum pro rata

Contract

Permanent

Working pattern

Part-time

Reference number

372-SURG2071

Job locations

Calderdale Royal Hospital

Salterhebble

Halifax

HX3 0PW

Job description

Job responsibilities

The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals.

Job description

Job responsibilities

The postholder acts as the first point of contact for all the forms of communication for the Consultants and medical team from GP's, patients and relatives, other hospitals.

Person Specification

QUALIFICATIONS / TRAINING

Essential

RSA III (or equivalent) typing/word processing and competent audio typing skills
Significant experience in busy office environment
Understanding of medical terminology
GCSE England and Maths grade 9-3 (A*-D)

Desirable

Willing to undertake further development/training in all aspects of waiting list management
ECDL/NVQ2 in Business Admin/Customer Service or equivalent

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Knowledge of National and Local guidelines on waiting list key standard targets
Excellent communication skills
Waiting list management/scheduling experience
Knowledge of software packages, excel, word, KP+
Knowledge of EPR and Bluespier

Desirable

The ability to communicate at all levels with tact and diplomacy

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES

Essential

The ability to work as part of a team
Maintain confidentiality at all times

Person Specification

QUALIFICATIONS / TRAINING

Essential

RSA III (or equivalent) typing/word processing and competent audio typing skills
Significant experience in busy office environment
Understanding of medical terminology
GCSE England and Maths grade 9-3 (A*-D)

Desirable

Willing to undertake further development/training in all aspects of waiting list management
ECDL/NVQ2 in Business Admin/Customer Service or equivalent

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Knowledge of National and Local guidelines on waiting list key standard targets
Excellent communication skills
Waiting list management/scheduling experience
Knowledge of software packages, excel, word, KP+
Knowledge of EPR and Bluespier

Desirable

The ability to communicate at all levels with tact and diplomacy

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES

Essential

The ability to work as part of a team
Maintain confidentiality at all times

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale Royal Hospital

Salterhebble

Halifax

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

Calderdale Royal Hospital

Salterhebble

Halifax

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)