Job summary
We require a Band 3 Medical Secretary based at Calderdale Royal Hospital within Rheumatology services - there may be potential to be requested to work cross site/directorate subject to service needs.
We have a large diverse team who cover all of Medicine's Services.
Please evidence how you meet the criteria for this role on your application.
Main duties of the job
An opportunity has arisen for a Band 3 Medical Secretary to join the team within Rheumatology, Medical Division,
- Autonomous working but also part of a larger team.
- The applicant must have extensive secretarial experience in an office environment and preferably medical terminology. As the role will involve large volumes of typing they must have previous experience of audio and touch typing and be able to prioritise conflicting and demanding workloads.
- The successful applicant must possess excellent communication skills and have the ability to work well in a team.
- The successful applicant should possess RSA II Word processing or equivalent and have a good standard of general education with the desire to learn new skills and undertake training. Experience of EPR systems would be beneficial as would experience in an NHS setting.
About us
Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.
Please note these posts could be based at CRH or HRI and that all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.
Job description
Job responsibilities
Large volumes of administrative duties, audio typing, EPR, ESR, diary management, telephone communication, patient pathway review, incomplete outcomes in clinic, correspondence management across two systems, accuracy is essential. Actively work as part of a larger team, and support subject to service needs. Post, email, cover for colleagues in other services. Work closely with consultants & clinicians as well as management. Be the first point of contact for patients, GP's & other Trusts. Cover if the situation arises for other services, arrange and minute meetings if required, and any other duties.
See job spec and ensure you give clear examples how you meet the criteria and evidence your skill set as you will be scored on this.
Job description
Job responsibilities
Large volumes of administrative duties, audio typing, EPR, ESR, diary management, telephone communication, patient pathway review, incomplete outcomes in clinic, correspondence management across two systems, accuracy is essential. Actively work as part of a larger team, and support subject to service needs. Post, email, cover for colleagues in other services. Work closely with consultants & clinicians as well as management. Be the first point of contact for patients, GP's & other Trusts. Cover if the situation arises for other services, arrange and minute meetings if required, and any other duties.
See job spec and ensure you give clear examples how you meet the criteria and evidence your skill set as you will be scored on this.
Person Specification
Qualfications/Training
Essential
- GCSE English and Maths grade 9-3 (A*-D)
- Accurate keyboard skills to RSA 2 or equivalent.
- Evidence of commitment to organisational and individual development and undertake all mandatory training where required
Desirable
- ECDL/NVQ2 in Business Admin/Customer Service or equivalent
Knowledge, experience & expertise
Essential
- Experience in an office environment
- Experience of using computer programmes e.g. Word, Excel, Outlook
- Experience of working to deadlines and targets
- Ability to organise and prioritise own workload
- Must have good and accurate inputting skills
- Experience of audio/touch typing with speed and accuracy
- Awareness of confidentiality
- Medical terminology
- Knowledge of IT software including email, internet, databases, thinkpads and presentations
Desirable
- Experience of working in an NHS environment
- Awareness of Local and National NHS guidelines
- Understanding of Trust policies and their impact on service delivery
- Experience of ESR & EPR systems
- Experience of facilitating and minuting meetings
Communication & relationships
Essential
- Excellent written and verbal communication skills
- Professional and positive attitude
- Flexible and adaptable
- Approachable and supportive to others
Person Specification
Qualfications/Training
Essential
- GCSE English and Maths grade 9-3 (A*-D)
- Accurate keyboard skills to RSA 2 or equivalent.
- Evidence of commitment to organisational and individual development and undertake all mandatory training where required
Desirable
- ECDL/NVQ2 in Business Admin/Customer Service or equivalent
Knowledge, experience & expertise
Essential
- Experience in an office environment
- Experience of using computer programmes e.g. Word, Excel, Outlook
- Experience of working to deadlines and targets
- Ability to organise and prioritise own workload
- Must have good and accurate inputting skills
- Experience of audio/touch typing with speed and accuracy
- Awareness of confidentiality
- Medical terminology
- Knowledge of IT software including email, internet, databases, thinkpads and presentations
Desirable
- Experience of working in an NHS environment
- Awareness of Local and National NHS guidelines
- Understanding of Trust policies and their impact on service delivery
- Experience of ESR & EPR systems
- Experience of facilitating and minuting meetings
Communication & relationships
Essential
- Excellent written and verbal communication skills
- Professional and positive attitude
- Flexible and adaptable
- Approachable and supportive to others
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
