Job summary
This is an exciting opportunity to join our established and experienced research team at Calderdale & Huddersfield NHS Foundation Trust. Due to our success in clinical research and excellent reputation, we have recently become a 'spoke site' for the NIHR Commercial Research Delivery Centre in collaboration with Bradford and Mid Yorkshire NHS Trusts, to improve access to commercial research trials and new treatment options for our patients.
At CHFT we are keen to embed research in everyday care, enhancing patient experience and outcomes through research and innovation, across many specialties across a range of portfolios both commercial and non-commercial.
The primary focus of this role is to provide assistance to the R&D Department, working closely with all members of the wider multidisciplinary team, with the aim of ensuring that the department delivers on its tasks to implement research quickly and safely across the Trust and contribute to a high-quality research service.
Main duties of the job
The post holderwill be first contact for enquiries, dealing with callers and queries, liaising with other departments in the Trust and supporting the research governance team on a daily basis.
Applicants are advised to read the job description and person specification carefully and demonstrate that they meet the essential criteria.
You should have received a good standard of education to a minimum of GCSE level and possess an NVQ level 2 in Admin or equivalent experience, this should be evidenced in the application.
There will be a structured induction and training program to assist in orientation to your role. The successful applicant must be able to work as an effective member of a multidisciplinary team, possess good interpersonal and communication skills.
About us
CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as 'Good' by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.
Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.
Job description
Job responsibilities
Assist with the receipt, recording and processing of protocol amendments for research studies. Ensure the accurate and timely entry of data into the internal research database and study setup data into the EDGE database. Attention to detail and accuracy are key features of this role. Assist in the collection of data for the Trusts internal monitoring/audit processes and in preparing for any audit of trial activity for external agencies/auditors when they arrive on site. Co-ordinate the in-house GCP compliance database, issuing of timely reminders and escalation process. Contribute towards internal and external reports when needed by creating spreadsheets and simple charts/graphs as required. Ensure appropriate confidentiality is maintained at all times and that records and information are always stored in accordance with the Data Protection Act. Be able to deal effectively with queries relating to data and information. Assist with the distribution/collation and timely reporting of the Patient Research Experience Survey (PRES) Log incidents onto the departments database, following the department's internal process for escalation. Assist with the research department quarterly newsletter, overseeing collation of items to be included. Manage communications/adverts for the Research Team, liaising with the Trust Communications Department when required. Assist with maintaining the departmental intranet/internet pages, ensuring it is always current and up to date. Assist the research team with setting up a new study by collating documentation in preparation for local approval. Managing correspondence, e-mails, and other research documentation. Accurately maintain information systems, filing and databases. to ensure a complete audit trail for trials. Receive and deal with incoming telephone calls politely and professionally, re-directing or taking messages and using initiative to deal directly with queries where appropriate. Assist with administrative support for meetings, including minute taking, preparing agendas and following up actions and booking meeting rooms/venues. Assist with the preparation of all trial documentation and correspondence for the purposes of archiving, ensuring accuracy and attention to detail. The post holder will act professionally at all times when dealing with colleagues, patients, their relatives and representatives from both external and internal sources. Any other duties of a similar nature as requested by the Research Manager/R&D Lead Maintain GCP compliance and use initiative in identifying any other training needs.
Job description
Job responsibilities
Assist with the receipt, recording and processing of protocol amendments for research studies. Ensure the accurate and timely entry of data into the internal research database and study setup data into the EDGE database. Attention to detail and accuracy are key features of this role. Assist in the collection of data for the Trusts internal monitoring/audit processes and in preparing for any audit of trial activity for external agencies/auditors when they arrive on site. Co-ordinate the in-house GCP compliance database, issuing of timely reminders and escalation process. Contribute towards internal and external reports when needed by creating spreadsheets and simple charts/graphs as required. Ensure appropriate confidentiality is maintained at all times and that records and information are always stored in accordance with the Data Protection Act. Be able to deal effectively with queries relating to data and information. Assist with the distribution/collation and timely reporting of the Patient Research Experience Survey (PRES) Log incidents onto the departments database, following the department's internal process for escalation. Assist with the research department quarterly newsletter, overseeing collation of items to be included. Manage communications/adverts for the Research Team, liaising with the Trust Communications Department when required. Assist with maintaining the departmental intranet/internet pages, ensuring it is always current and up to date. Assist the research team with setting up a new study by collating documentation in preparation for local approval. Managing correspondence, e-mails, and other research documentation. Accurately maintain information systems, filing and databases. to ensure a complete audit trail for trials. Receive and deal with incoming telephone calls politely and professionally, re-directing or taking messages and using initiative to deal directly with queries where appropriate. Assist with administrative support for meetings, including minute taking, preparing agendas and following up actions and booking meeting rooms/venues. Assist with the preparation of all trial documentation and correspondence for the purposes of archiving, ensuring accuracy and attention to detail. The post holder will act professionally at all times when dealing with colleagues, patients, their relatives and representatives from both external and internal sources. Any other duties of a similar nature as requested by the Research Manager/R&D Lead Maintain GCP compliance and use initiative in identifying any other training needs.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSE English & Maths at Grades 9-4 (A*-C)
- NVQ level 2 in Admin or substantial admin/office experience
- Evidence of the uptake of training opportunities relevant to previous roles
- A willingness to undergo personal development and learn new skills
Desirable
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Proven, relevant experience as an administrator working within a busy office environment for a minimum of 12 months
- Evidence of comprehensive administrative experience including the use of Microsoft Office software (including Word, Excel, PowerPoint, and Outlook)
- Good level of written and verbal communication skills with attention to detail
- Demonstrate understanding of confidentiality in dealing with information.
- Excellent organisational skills and accuracy in the production of materials
- Able to prioritise and manage time effectively
Desirable
- Experience of extracting and inputting data
- Database Skills
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES
Essential
- Self-motivated with drive and enthusiasm
- Professional attitude and respectful of others
- Willingness to seek help, advice and support as required, accepting appropriate supervision
- Participate and contribute to team discussions
- Ability to undertake the duties and demands of the post
- Ability to be flexible and cope with multiple demands
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSE English & Maths at Grades 9-4 (A*-C)
- NVQ level 2 in Admin or substantial admin/office experience
- Evidence of the uptake of training opportunities relevant to previous roles
- A willingness to undergo personal development and learn new skills
Desirable
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Proven, relevant experience as an administrator working within a busy office environment for a minimum of 12 months
- Evidence of comprehensive administrative experience including the use of Microsoft Office software (including Word, Excel, PowerPoint, and Outlook)
- Good level of written and verbal communication skills with attention to detail
- Demonstrate understanding of confidentiality in dealing with information.
- Excellent organisational skills and accuracy in the production of materials
- Able to prioritise and manage time effectively
Desirable
- Experience of extracting and inputting data
- Database Skills
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES
Essential
- Self-motivated with drive and enthusiasm
- Professional attitude and respectful of others
- Willingness to seek help, advice and support as required, accepting appropriate supervision
- Participate and contribute to team discussions
- Ability to undertake the duties and demands of the post
- Ability to be flexible and cope with multiple demands
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
