Job summary
To assist the trust in delivering its agenda by supporting the team leader to deliver a high quality service in their areas of responsibility by providing an efficient and effective administrative service.
Monitoring of quality and performance of staff, and processes, taking action to correct any lapse of standards, in conjunction with the Team Leader
Manage the daily allocations of workloads for staff.
Ensuring that the needs of the service continue to be met in the absence of colleagues.
Providing training to staff on the current system and to ensure that staff can access the National Spine Portal & ensure accurate demographic, GP and School data is correctly entered into System One. To assist the Team Leader in the induction of new staff and to identify individual training needs and carry out training as required.
To set up and update as appropriate standard templates including letters and forms for use within the department.
Responsible for ensuring procedure manuals are kept up to date.
Main duties of the job
Manage annual leave requests for the department, in accordance with the departmental policy and rotas ensuring service level is maintained. To record any staff sickness or absence.
To ensure any faults or problems within the department e.g. computer/ electrical are reported immediately.
Carry out Appraisals in accordance with Trust Policy.
Ensure that confidentiality is always maintained.
To be responsible for ensuring staff work in a safe environment, both structurally and interpersonally
Carry out data quality checks daily.
To schedule & print Consent forms for all school-based immunisations
To manage the timely recording of all school-based immunisations.
To collect statistical data and assist the Team Leader with ad hoc audits and projects.
To liaise with GP's, Health Visitors, School Nursing & Immunisation Teams on a regular basis when dealing with appointments or queries.
To manage the retrieval of archived records
Monitoring of stationery levels
About us
CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as 'Good' by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.
Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.
Job description
Job responsibilities
Monitoring of quality and performance of staff, and processes, taking action to correct any lapse of standards, in conjunction with the Team Leader
Manage the daily allocations of workloads for staff.
Ensuring that the needs of the service continue to be met in the absence of colleagues.
Providing training to staff on the current system and to ensure that staff can access the National Spine Portal & ensure accurate demographic, GP and School data is correctly entered into System One. To assist the Team Leader in the induction of new staff and to identify individual training needs and carry out training as required.
To set up and update as appropriate standard templates including letters and forms for use within the department.
Responsible for ensuring procedure manuals are kept up to date.
Manage annual leave requests for the department, in accordance with the departmental policy and rotas ensuring service level is maintained. To record any staff sickness or absence.
To ensure any faults or problems within the department e.g. computer/ electrical are reported immediately.
Carry out Appraisals in accordance with Trust Policy.
Ensure that confidentiality is always maintained.
To be responsible for ensuring staff work in a safe environment, both structurally and interpersonally
Carry out data quality checks daily.
To schedule & print Consent forms for all school-based immunisations
To manage the timely recording of all school-based immunisations.
To collect statistical data and assist the Team Leader with ad hoc audits and projects.
To liaise with GPs, Health Visitors, School Nursing & Immunisation Teams on a regular basis when dealing with appointments or queries.
Job description
Job responsibilities
Monitoring of quality and performance of staff, and processes, taking action to correct any lapse of standards, in conjunction with the Team Leader
Manage the daily allocations of workloads for staff.
Ensuring that the needs of the service continue to be met in the absence of colleagues.
Providing training to staff on the current system and to ensure that staff can access the National Spine Portal & ensure accurate demographic, GP and School data is correctly entered into System One. To assist the Team Leader in the induction of new staff and to identify individual training needs and carry out training as required.
To set up and update as appropriate standard templates including letters and forms for use within the department.
Responsible for ensuring procedure manuals are kept up to date.
Manage annual leave requests for the department, in accordance with the departmental policy and rotas ensuring service level is maintained. To record any staff sickness or absence.
To ensure any faults or problems within the department e.g. computer/ electrical are reported immediately.
Carry out Appraisals in accordance with Trust Policy.
Ensure that confidentiality is always maintained.
To be responsible for ensuring staff work in a safe environment, both structurally and interpersonally
Carry out data quality checks daily.
To schedule & print Consent forms for all school-based immunisations
To manage the timely recording of all school-based immunisations.
To collect statistical data and assist the Team Leader with ad hoc audits and projects.
To liaise with GPs, Health Visitors, School Nursing & Immunisation Teams on a regular basis when dealing with appointments or queries.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- Educated to GCSE Maths & English or equivalent
- IT skills - Word processing skills (Microsoft Word) up to RSA 2; spreadsheets & databases (Microsoft word) or equivalent
- Knowledge of childhood immunisation programme
- Ability to communicate at all levels of the organisation/ local groups
- Develop contacts with external organisations
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience of working in the NHS
- Experience of clerical / administration systems
- Extensive experience of working in a busy office
- Extensive user of System One User
Desirable
- Experience of IPROC and NHS supply chain ordering
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Excellent written & verbal communication skills
- Excellent data inputting skills
- Ability to organize & prioritise work
- Good literacy & numeracy skills
- Understanding of confidentiality issues
- Able to exercise independent judgment
Person Specification
QUALIFICATIONS / TRAINING
Essential
- Educated to GCSE Maths & English or equivalent
- IT skills - Word processing skills (Microsoft Word) up to RSA 2; spreadsheets & databases (Microsoft word) or equivalent
- Knowledge of childhood immunisation programme
- Ability to communicate at all levels of the organisation/ local groups
- Develop contacts with external organisations
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience of working in the NHS
- Experience of clerical / administration systems
- Extensive experience of working in a busy office
- Extensive user of System One User
Desirable
- Experience of IPROC and NHS supply chain ordering
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Excellent written & verbal communication skills
- Excellent data inputting skills
- Ability to organize & prioritise work
- Good literacy & numeracy skills
- Understanding of confidentiality issues
- Able to exercise independent judgment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
