Job summary
Working within the Accounts Payable department of Financial Services to ensuring prompt payment of supplier invoices and ad hoc payments.
Main duties of the job
Working within Accounts Payable Department of Financial Services to ensure prompt payment of supplier invoices and ad hoc payments to assist meeting the Trusts BPPC targets.
To support the Financial Services Manager where necessary and have supervisory responsibility for the Accounts Payable Finance Assistants, also providing support and training to Assistants when needed.
About us
CHFT is an integrated Trust of 6,500+ colleagues providing hospital and community services to patients and communities across Calderdale and Kirklees. We are rated as 'Good' by the Care Quality Commission, are a top performing Trust for Elective Recovery, Emergency and Cancer Care and widely acknowledged as a national digital lead when it comes to caring for people across our local and regional systems.
Our people are at the core of everything we do, hence our commitment to One Culture of Care. Our focus is to care for and support each other in order to provide outstanding compassionate care to our patients. That is why we are looking for an inclusive collaborative, creative, innovative and compassionate leader to join us in this role.
Job description
Job responsibilities
Main responsibilities
- Scanning supplier invoices received
- Entering invoices received to the accounting system, with an attachment of the scanned document.
- Entering one-off payments to the accounting system ready for payment
- Processing of supplier statements received.
- Communicating with relevant staff to ensure invoices are promptly approved, ready for payment.
- Answering and resolving supplier queries promptly
- To provide day to day support to the Financial Services manager in managing the Accounts Payable section.
- To deputize for the Financial Services Manager in his / her absence.
- Perform the month end close down of the AP ledger.
- Complete payment runs and maintenance of the supplier sites.
- Resolution of AP issues escalated up from the Finance Assistants.
Ensure operation of the Construction Industry Tax scheme
- Any other duties as required from time to time.
Job description
Job responsibilities
Main responsibilities
- Scanning supplier invoices received
- Entering invoices received to the accounting system, with an attachment of the scanned document.
- Entering one-off payments to the accounting system ready for payment
- Processing of supplier statements received.
- Communicating with relevant staff to ensure invoices are promptly approved, ready for payment.
- Answering and resolving supplier queries promptly
- To provide day to day support to the Financial Services manager in managing the Accounts Payable section.
- To deputize for the Financial Services Manager in his / her absence.
- Perform the month end close down of the AP ledger.
- Complete payment runs and maintenance of the supplier sites.
- Resolution of AP issues escalated up from the Finance Assistants.
Ensure operation of the Construction Industry Tax scheme
- Any other duties as required from time to time.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSEs in Maths & English at Grades A*-C or equivalent qualifications
- NVQ Level 3 Diploma in Accounting and Finance / Equivalent A Levels in related subject
Desirable
- Degree
- AAT Technician Level 3
- ECDL
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience of working in a large organization with complex management structures
- Excellent I.T. skills including Microsoft Office
- Accounts Payable experience
- Ability to use a VDU for significant periods of time.
Desirable
- Uses software to create templates/spreadsheets etc for use by others
- Ability to use a VDU for significant periods of time
- Analyses more complex information and problems involving others
- Experience of working within the NHS
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Delivers effective written and spoken communication in familiar and informal surroundings
Desirable
- Influences and negotiates with internal & external audiences on day-to-day issues.
- Identifies and takes responsibility for own development and helps others to learn on an informal basis. Develops others within a team or individually on a more formal basis.
Person Specification
QUALIFICATIONS / TRAINING
Essential
- GCSEs in Maths & English at Grades A*-C or equivalent qualifications
- NVQ Level 3 Diploma in Accounting and Finance / Equivalent A Levels in related subject
Desirable
- Degree
- AAT Technician Level 3
- ECDL
KNOWLEDGE, EXPERIENCE & EXPERTISE
Essential
- Experience of working in a large organization with complex management structures
- Excellent I.T. skills including Microsoft Office
- Accounts Payable experience
- Ability to use a VDU for significant periods of time.
Desirable
- Uses software to create templates/spreadsheets etc for use by others
- Ability to use a VDU for significant periods of time
- Analyses more complex information and problems involving others
- Experience of working within the NHS
COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)
Essential
- Delivers effective written and spoken communication in familiar and informal surroundings
Desirable
- Influences and negotiates with internal & external audiences on day-to-day issues.
- Identifies and takes responsibility for own development and helps others to learn on an informal basis. Develops others within a team or individually on a more formal basis.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
