Calderdale and Huddersfield NHS Foundation Trust

Admin Clerk / Medical Typist

This job is now closed

Job summary

Are you a professional and enthusiastic individual with a passion for providing top-notch administrative support? As an opportunity has arisen for a Medical Typist/Admin Clerk in the Surgery & Anaesthetic Department.

This role is to act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality. Integrate as part of our team, assisting our consultants and clinical staff in delivering a safe and efficient service administration service for our patients.

Main duties of the job

Typing both audio and copy.

Validating, cross checking and escalating - requests made correctly in the systems, flags acted upon e.g appointments, tests requested, blood forms to send, requests for MDT followed up.

To act as a link between the Medical Secretaries ensuring all communication is passed on accurately whilst upholding confidentiality.

To be able to prioritise workloads and have the ability to work under pressure maintaining accuracy and meeting deadlines.

Typing of letters from clinics and any other general correspondence where necessary.

Clerical tasks as required, i.e., photocopying, scanning, answering telephones etc, to support team members.

Appointment booking

To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.

Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team

About us

Calderdale & Huddersfield NHS Foundation Trust (CHFT) is a dynamic and successful organisation with a strong organisational and personal development focus. With over 5,500 employees and a turnover of £310 million, the Trust provides a comprehensive range of secondary care services to the people of Calderdale and Huddersfield and has an exceptional reputation for service delivery. The Foundation Trust aims to design and implement services, policies and measures that meet the diverse needs of our service, population and workforce, ensuring that none are placed at a disadvantage over others.

Please note although this post is based HRI all posts have an expectation of working cross site between Huddersfield Royal Infirmary and Calderdale Royal Hospital services subject to service needs as required.

Date posted

08 April 2025

Pay scheme

Agenda for change

Band

Band 2

Salary

£23,615 a year per annum, pro rata

Contract

Fixed term

Duration

12 months

Working pattern

Part-time, Flexible working

Reference number

372-SURG1917-A

Job locations

The Calderdale Royal Hospital

Calderdale Royal Hospital

Salterhebble

Halifax

West Yorkshire

HX3 0PW

Job description

Job responsibilities

Audio typing clinics and admin, uploading sensitive information onto patients medical notes and general admin,
Validating and cross checking requests made within dictation from clinicians
On the request from the Team Leader you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
Offer advice and support and demonstrate duties to new members of staff.
To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
Booking clinic appointments

Job description

Job responsibilities

Audio typing clinics and admin, uploading sensitive information onto patients medical notes and general admin,
Validating and cross checking requests made within dictation from clinicians
On the request from the Team Leader you may be required to cover colleagues within any of the specialties during absences/annual/sick leave. You may also be required to undertake job rotation for cross cover as well as for development and training purposes.
To ensure that all equipment such as computers, printers, etc which are used, are in working order, contacting the relevant department/personnel if they are not.
Offer advice and support and demonstrate duties to new members of staff.
To be able to work on own initiative and make decisions within written guidelines, sometimes without reference to others.
Undertake any other ad hoc duties as requested by the Team Leader or Divisional Administration Team
Booking clinic appointments

Person Specification

Qualifications

Essential

English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
RSA II typing/word processing
Audio typing
Willing to undertake further development/training

Desirable

Medical Terminology

Special Knowledge/Expertise

Essential

Knowledge of software packages such as Word, Excel
Experience of working in a busy office environment (to deadlines and targets)

Desirable

Knowledge of EPR
Experience of working with Winscribe digital dictation
Experience of working in an NHS environment

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Excellent written and verbal communication skills

Person Specification

Qualifications

Essential

English and Math GCSE grade 9-2 (A*-E) or equivalent or high level of literacy and numeracy skills demonstrated within application
RSA II typing/word processing
Audio typing
Willing to undertake further development/training

Desirable

Medical Terminology

Special Knowledge/Expertise

Essential

Knowledge of software packages such as Word, Excel
Experience of working in a busy office environment (to deadlines and targets)

Desirable

Knowledge of EPR
Experience of working with Winscribe digital dictation
Experience of working in an NHS environment

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Excellent written and verbal communication skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

The Calderdale Royal Hospital

Calderdale Royal Hospital

Salterhebble

Halifax

West Yorkshire

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)

Employer details

Employer name

Calderdale and Huddersfield NHS Foundation Trust

Address

The Calderdale Royal Hospital

Calderdale Royal Hospital

Salterhebble

Halifax

West Yorkshire

HX3 0PW

Employer's website

https://www.cht.nhs.uk (Opens in a new tab)