Pharmacy Administration Officer

Calderdale and Huddersfield NHS Foundation Trust

This job is now closed

Job summary

The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.

Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.

The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

Main duties of the job

Pharmacy Management - Collating agenda items and minute taking/circulation of minutes for board

Pharmacy Board approved procedures - Collating documentation for all cross section Pharmacy procedures for submission for approval to the Pharmacy Board. Once approved, circulation of documents and entry onto the Pharmacy system is completed. Admin to ensure document is updated with dates approved/to be revised and added to the Policy and Procedure sub-folder and added to the index with traffic light system highlighted for revision date

Management of appointments & diary - Responsible for those of the Pharmacy Clinical Director, Deputy Clinical Director and other members of the Pharmacy Board

Administration Procedures - Ensure that for every documented task they lead on there is a current procedure which has been signed off by a member of the Pharmacy Board. It is Admin responsibility to ensure all procedures have a revision date and are revised in a timely manner - review unchanged date noted/new review date added

Training information - Populates and records specific training undertaken by any staff member on the Pharmacy staff/training list that is not included in ESR. This uses a red/amber/green process

Prescriptions/Patient Information Leaflets - To maintain prescription/leaflet folders monitoring revisions/printing.

Provides administration support requested by senior pharmacy staff members

About us

We employ more than 6,500 staffwho deliver compassionate care from our two main hospitals,Calderdale Royal Hospital and Huddersfield Royal Infirmary as well as in community sites, healthcentres and in patients' homes. We also are incredibly proud to have almost 150 volunteers here at CHFT.

We provide a range of services including urgent and emergency care; medical; surgical; maternity; gynaecology; critical care; children's and young people's services; end of life care and outpatient and diagnostic imaging services.

We provide community health services, including sexual health services in Calderdale from Calderdale Royal and local health centres. These include Todmorden Health Centre and Broad Street Plaza.

We continue to modernise and invest in our health services to build on our strong reputation.Foundation trusts are public leaders in improving quality in health services. They are part of the NHS- yet decisions about what they do and how they do it are driven by independent boards. Boardslisten to their Council of Governors and respond to the needs of their members - patients, staff andthe local community.

Foundation trusts provide what the health service wants, yet are also free to invest quickly in thechanges to the local community needs, in striving to be the best, and in putting their patients first.

Date posted

19 December 2024

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum, pro rata

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

372-FSS2581-B

Job locations

Calderdale and Huddersfield NHS Foundation Trust

Acre Street

Huddersfield

HD3 3EA

Job description

Job responsibilities

See attached Job Description and Personal Specification

The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.

Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.

The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

Job description

Job responsibilities

See attached Job Description and Personal Specification

The post holder will assist in delivering a comprehensive, high quality and cost effective administration service to the Pharmacy Department.

Working unsupervised, the post holder will use own initiative to complete administration duties within set deadlines.

The post holder will be responsible for process driven tasks on behalf of the Pharmacy Department.

Person Specification

QUALIFICATIONS / TRAINING

Essential

NVQ Level 2 in Business administration or equivalent: RSA/SVQ/NVQ, Vocational award, A-Level, BTEC National, Certificate/Diploma, Vocational A-Levels, ONC (Ordinary National Certificate) or OND (Ordinary National Diploma)
GCSEs grade 9 to 4 (A to C) in maths and English, or Functional Skills Level 2 in Maths and English or equivalent at Grade 4/C and above which must include English and Mathematics

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Recent significant and extensive experience working as an administration officer
Advanced keyboard skills which must include Microsoft Word, Excel, PowerPoint and Adobe Acrobat
Advanced computer literacy e.g. Database and spreadsheet skills
Working knowledge of electronic email/diary systems
Must be able to use own initiative to prioritise workload within a busy office setting and pay meticulous attention to detail
Must be able to meet deadlines
Ability to work under pressure

Desirable

Experience of working in a hospital/pharmacy environment
Have an awareness of all Trust policies and procedures

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Excellent written and verbal skills
Must have excellent communication/interpersonal expertise
Strong team working skills
Good communication skills
Effective listening skills
Ability to follow agreed protocols, seeking help appropriately, particularly around unforeseen circumstances

Person Specification

QUALIFICATIONS / TRAINING

Essential

NVQ Level 2 in Business administration or equivalent: RSA/SVQ/NVQ, Vocational award, A-Level, BTEC National, Certificate/Diploma, Vocational A-Levels, ONC (Ordinary National Certificate) or OND (Ordinary National Diploma)
GCSEs grade 9 to 4 (A to C) in maths and English, or Functional Skills Level 2 in Maths and English or equivalent at Grade 4/C and above which must include English and Mathematics

KNOWLEDGE, EXPERIENCE & EXPERTISE

Essential

Recent significant and extensive experience working as an administration officer
Advanced keyboard skills which must include Microsoft Word, Excel, PowerPoint and Adobe Acrobat
Advanced computer literacy e.g. Database and spreadsheet skills
Working knowledge of electronic email/diary systems
Must be able to use own initiative to prioritise workload within a busy office setting and pay meticulous attention to detail
Must be able to meet deadlines
Ability to work under pressure

Desirable

Experience of working in a hospital/pharmacy environment
Have an awareness of all Trust policies and procedures

COMMUNICATION AND RELATIONSHIPS (INCLUDING MANAGEMENT RESPONSIBILITIES)

Essential

Excellent written and verbal skills
Must have excellent communication/interpersonal expertise
Strong team working skills
Good communication skills
Effective listening skills
Ability to follow agreed protocols, seeking help appropriately, particularly around unforeseen circumstances

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.