Job summary
Are you an organised and confident administrator looking for a varied role where your work helps support inclusion, staff experience and day-to-day team delivery?
We are looking for an Inclusion and Equity Administrator to join Berkshire Healthcare's EDI team. This is an important administrative role supporting the smooth running of the team's work, including support to our equality staff networks, meetings and events, shared mailboxes, workplace adjustment administration, records, trackers and communications.
This role would suit someone who enjoys a busy and varied workload, can manage competing priorities, and is able to work with accuracy, professionalism and sensitivity. You will need strong organisational and communication skills, good attention to detail, and confidence using Microsoft 365 tools such as Teams, Outlook, Excel, Power Automate and SharePoint.
You will be part of a team that works across a wide range of inclusion and equity priorities and staff engagement activity. Much of the role can be carried out through hybrid working, with some travel across Trust sites as required.
Main duties of the job
You will provide day-to-day administrative support to the EDI team and our equality staff networks.This will include:
You will work within agreed processes, use initiative appropriately, and escalate complex or sensitive matters where needed.
About us
Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire. As an employer, we're committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.
Our values at Berkshire Healthcare are:
- Caring for and about you is our top priority
- Committed to providing good quality, safe services
- Working Together with you to develop innovative solutions
Your wellbeing is important to us. Some of the benefits of working for us include:
- Flexible working options to support work-life balance
- 27 days' annual leave rising with service + opportunity to buy and sell
- Generous NHS pension scheme
- Excellent learning and career development opportunities
- 'Cycle to Work' and car leasing scheme including electric vehicles
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants
- Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
- Generous maternity, paternity, adoption and special leave
- Free parking across Trust sites
Job description
Job responsibilities
The must haves for this role:
-
Experience of working in a busy administrative office, including datainput, processingcasework,referralsor similar routine service activity
-
Good working knowledge of M365 applications, including Teams, Word,Outlookand Excel
-
Ability to support eventlogisticsand transport stock,materialsand merchandisefrequentlybetween sites
For further information about the role, please see attached job description and person specification.
We strongly encourage you to review how you meet thecriteria in theperson specificationand write about thispoint-by-pointin your supporting statementfor the best chance of being shortlisted.
Werecommitted to equal opportunitiesand welcomeapplications fromall sections of the community. Our commitment to inclusion is reflected inour accreditations:Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award.Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Pleasedonthesitate toemail:Stephanie WynteronStephanie.Wynter@berkshire.nhs.ukwhollbe delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so pleasesubmityour application as soon as possible.
Job description
Job responsibilities
The must haves for this role:
-
Experience of working in a busy administrative office, including datainput, processingcasework,referralsor similar routine service activity
-
Good working knowledge of M365 applications, including Teams, Word,Outlookand Excel
-
Ability to support eventlogisticsand transport stock,materialsand merchandisefrequentlybetween sites
For further information about the role, please see attached job description and person specification.
We strongly encourage you to review how you meet thecriteria in theperson specificationand write about thispoint-by-pointin your supporting statementfor the best chance of being shortlisted.
Werecommitted to equal opportunitiesand welcomeapplications fromall sections of the community. Our commitment to inclusion is reflected inour accreditations:Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award.Reasonable adjustments will be provided to candidates as needed.
We welcome a conversation about flexibility and any other questions you may have. Pleasedonthesitate toemail:Stephanie WynteronStephanie.Wynter@berkshire.nhs.ukwhollbe delighted to help.
Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so pleasesubmityour application as soon as possible.
Person Specification
Education/Qualifications/ Training
Essential
- Good IT skills, with the ability to use MS Office suite, MS Planner, MS Teams, SharePoint, Excel, and basic databases.
Desirable
- NVQ 3 or above/GCSE equivalent qualification / experience.
Continuous Professional Development
Essential
- Knowledge and experience of office procedures and administration, including arranging meetings and events
Previous Experience
Essential
- Prior experience of working autonomously in HR/EDI relevant or a fast- paced office/ customer care environment.
Knowledge, Skills & Abilities
Essential
- Good interpersonal and communication skills.
- Ability to empathize, be supportive, and sensitive to the needs of others
- Strong organisational and planning skills
- Ability to work effectively in a team and on one's own initiative.
- Ability to work to deadlines and in a pressured environment
- Ability to take accurate meeting minutes.
- Ability to manage priorities to meet role requirements
- Good reporting skills with the ability to manage databases as required
- Ability to respond to network member communications and signpost appropriately
- Ability to re-prioritize own work and that of others to meet deadlines
Additional Requirements
Essential
- Ability to travel and transport independently to multiple sites across the operational area of the Trust.
- Able to move and transport event materials and equipment between Trusts sites.
- Able to lift and move boxes safely or arrange appropriate support
- Flexible approach to supporting events and activities (normally with at least 24 hours' notice)
Person Specification
Education/Qualifications/ Training
Essential
- Good IT skills, with the ability to use MS Office suite, MS Planner, MS Teams, SharePoint, Excel, and basic databases.
Desirable
- NVQ 3 or above/GCSE equivalent qualification / experience.
Continuous Professional Development
Essential
- Knowledge and experience of office procedures and administration, including arranging meetings and events
Previous Experience
Essential
- Prior experience of working autonomously in HR/EDI relevant or a fast- paced office/ customer care environment.
Knowledge, Skills & Abilities
Essential
- Good interpersonal and communication skills.
- Ability to empathize, be supportive, and sensitive to the needs of others
- Strong organisational and planning skills
- Ability to work effectively in a team and on one's own initiative.
- Ability to work to deadlines and in a pressured environment
- Ability to take accurate meeting minutes.
- Ability to manage priorities to meet role requirements
- Good reporting skills with the ability to manage databases as required
- Ability to respond to network member communications and signpost appropriately
- Ability to re-prioritize own work and that of others to meet deadlines
Additional Requirements
Essential
- Ability to travel and transport independently to multiple sites across the operational area of the Trust.
- Able to move and transport event materials and equipment between Trusts sites.
- Able to lift and move boxes safely or arrange appropriate support
- Flexible approach to supporting events and activities (normally with at least 24 hours' notice)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
