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Berkshire Healthcare Foundation Trust

Senior Administrator, Psychological Professions Workforce & Training

The closing date is 17 September 2025

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Job summary

Are you an experienced administrator looking to make a meaningful impact? Looking for your next challenge in a supportive and forward-thinking team? We aresearching for a motivated and proactive Senior Administrator to enable and organise the Psychological Professions Workforce and Training team and operations. In this role, you will contribute to the understanding and shaping of the psychological professions by managing functions associated with workforce development and training.

To help us deliver the best service possible, we need someone with a practical, self-organised and positive approach to undertaking the full range of administrative tasks required. You should have experience in the development and maintenance of data systems, communication channels, and coordination of work, with a keen attention to detail and timelines. You will enjoy working in a small team while also being able to engage with professionals and managers across the Trust.

As a key member of our team, you will work alongside professional leads and the wider Learning and Development team. You will have responsibility for the essential administrative processes and data systems that ensure accurate workforce information, enable seamless management of training placements and initiatives, and provide meaningful reporting. You will also support the logistical arrangements associated with the work, and make sure delivery is accurate and timely.

Main duties of the job

  • Developing and maintaining cohesive systems for workforce data, job descriptions, and training analysis

  • Managing communications, including overseeing Teams channels and internet pages

  • Organising, coordinating, and reporting on psychological training placements for postgraduate students, doctorate trainees, and post-qualification development

  • Arranging meetings, working groups, and events while producing minutes and reports

  • Liaising with key stakeholders to ensure adherence to policies, procedures, and training requirements

  • Take a proactive role in service improvement initiatives by identifying opportunities for increased efficiency and effectiveness, proposing solutions, and contributing to their successful implementation.

About us

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire. As an employer, we're committed to offering an inclusive and compassionate environment where our people share in a sense of belonging and are supported to flourish.

Our values at Berkshire Healthcare are:

  • Caring for and about you is our top priority
  • Committed to providing good quality, safe services
  • Working Together with you to develop innovative solutions

Your wellbeing is important to us. Some of the benefits of working for us include:

  • Flexible working options to support work-life balance
  • 27 days' annual leave rising with service + opportunity to buy and sell
  • Generous NHS pension scheme
  • Excellent learning and career development opportunities
  • 'Cycle to Work' and car leasing scheme including electric vehicles
  • Access to a range of wellbeing tools and services
  • Discounts at hundreds of popular retailers and restaurants
  • Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
  • Generous maternity, paternity, adoption and special leave
  • Free parking across Trust sites

Details

Date posted

26 August 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£32,602 to £39,686 a year per annum , pro rata ( Incl of HCAS)

Contract

Permanent

Working pattern

Part-time

Reference number

371-CS268-A

Job locations

Corporate Psychology , London House

Bracknell

RG12 2UT


Job description

Job responsibilities

The must haves for this role:

  1. Proven experience in business or administrative roles, such as PA, Secretary, or Administrator, demonstrating a high level of organisational and coordination skills.
  2. Previous demonstrable knowledge and experience of a range of business and administration functions, including data analysis.
  3. Strong written and verbal communication skills, with the ability to engage effectively with a wide range of stakeholders - including psychological professionals, trainees, managers and external training providers
  4. Excellent knowledge and experience in a range of IT packages, including Microsoft Office (Excel, PowerPoint, Word), as well as electronic systems such as RiO, ESR, and Dragon Software. You will utilise these tools to manage workforce data, training records, communications, and reporting, ensuring seamless coordination and efficient administration across psychological professions training and workforce development.

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We're committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

We welcome a conversation about the role, flexibility and any other questions you may have. Please don't hesitate to contact: Bridget Gemal, Bridget.Gemal@berkshire.nhs.uk who will be delighted to help.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.

We offer a flexible, supportive and energetic working environment where we pull together to deliver excellence and achieve progress - we would love to work with someone who thrives on organising data, improving processes, enabling others and supporting services. Working Hours: Part-time (0.6wte) flexible/hybrid options available

Interview will be held on 30th Sept 2025

Job description

Job responsibilities

The must haves for this role:

  1. Proven experience in business or administrative roles, such as PA, Secretary, or Administrator, demonstrating a high level of organisational and coordination skills.
  2. Previous demonstrable knowledge and experience of a range of business and administration functions, including data analysis.
  3. Strong written and verbal communication skills, with the ability to engage effectively with a wide range of stakeholders - including psychological professionals, trainees, managers and external training providers
  4. Excellent knowledge and experience in a range of IT packages, including Microsoft Office (Excel, PowerPoint, Word), as well as electronic systems such as RiO, ESR, and Dragon Software. You will utilise these tools to manage workforce data, training records, communications, and reporting, ensuring seamless coordination and efficient administration across psychological professions training and workforce development.

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

We're committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

We welcome a conversation about the role, flexibility and any other questions you may have. Please don't hesitate to contact: Bridget Gemal, Bridget.Gemal@berkshire.nhs.uk who will be delighted to help.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.

We offer a flexible, supportive and energetic working environment where we pull together to deliver excellence and achieve progress - we would love to work with someone who thrives on organising data, improving processes, enabling others and supporting services. Working Hours: Part-time (0.6wte) flexible/hybrid options available

Interview will be held on 30th Sept 2025

Person Specification

Education/Qualifications

Essential

  • Educated to degree level or an equivalent level of knowledge/experience
  • Knowledge and experience of a range of business and administrative procedures or the completion of a recognised business qualification

Continuous Professional Development

Essential

  • Knowledge of administration and/or office procedures and evidence of Continuing Professional Development (CPD)

Previous Experience

Essential

  • Experience of working in a business or administrative roles, e.g. significant experience as a PA/Secretary/ Administrator
  • Demonstrable experience of coordinating administrative processes within a busy office and/or care environment.

Desirable

  • Demonstrates an understanding of Psychological Professions

Knowledge & Skills

Essential

  • Excellent knowledge and experience of using a variety of IT packages (such as MS Office and Excel; PowerPoint) and other electronic systems (RiO, ESR, Dragon Software, etc.)
  • Demonstrable in-depth knowledge of a range of business and administrative practices.
  • Advanced keyboard skills ensuring a high level of concentration, accuracy and speed
  • Excellent organisational skills with ability to plan and prioritise workload
  • Ability to produce professional documentation to a high standard
  • Ability to empathise, be supportive and sensitive to the needs of others
  • Ability to use a practical problem-solving approach in everyday situations
  • Ability to work effectively in a team, demonstrating accountability for own work and an ability to work on own initiative.
  • Able to communicate with a wide range of stakeholders - patients, public, clinical and managerial, both written and verbal
  • Ability to embrace and quickly adapt to new technologies and new ways of working
  • Ability to effectively prioritise and manage a varied and demanding workload to meet urgent deadlines

Additional Requirements

Essential

  • Ability to work flexibly as required, with the ability to travel independently between locations to fulfil the requirements of the post
Person Specification

Education/Qualifications

Essential

  • Educated to degree level or an equivalent level of knowledge/experience
  • Knowledge and experience of a range of business and administrative procedures or the completion of a recognised business qualification

Continuous Professional Development

Essential

  • Knowledge of administration and/or office procedures and evidence of Continuing Professional Development (CPD)

Previous Experience

Essential

  • Experience of working in a business or administrative roles, e.g. significant experience as a PA/Secretary/ Administrator
  • Demonstrable experience of coordinating administrative processes within a busy office and/or care environment.

Desirable

  • Demonstrates an understanding of Psychological Professions

Knowledge & Skills

Essential

  • Excellent knowledge and experience of using a variety of IT packages (such as MS Office and Excel; PowerPoint) and other electronic systems (RiO, ESR, Dragon Software, etc.)
  • Demonstrable in-depth knowledge of a range of business and administrative practices.
  • Advanced keyboard skills ensuring a high level of concentration, accuracy and speed
  • Excellent organisational skills with ability to plan and prioritise workload
  • Ability to produce professional documentation to a high standard
  • Ability to empathise, be supportive and sensitive to the needs of others
  • Ability to use a practical problem-solving approach in everyday situations
  • Ability to work effectively in a team, demonstrating accountability for own work and an ability to work on own initiative.
  • Able to communicate with a wide range of stakeholders - patients, public, clinical and managerial, both written and verbal
  • Ability to embrace and quickly adapt to new technologies and new ways of working
  • Ability to effectively prioritise and manage a varied and demanding workload to meet urgent deadlines

Additional Requirements

Essential

  • Ability to work flexibly as required, with the ability to travel independently between locations to fulfil the requirements of the post

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

Corporate Psychology , London House

Bracknell

RG12 2UT


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

Corporate Psychology , London House

Bracknell

RG12 2UT


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Head of Psychological Therapies

Bridget Gemal

Bridget.Gemal@berkshire.nhs.uk

Details

Date posted

26 August 2025

Pay scheme

Agenda for change

Band

Band 5

Salary

£32,602 to £39,686 a year per annum , pro rata ( Incl of HCAS)

Contract

Permanent

Working pattern

Part-time

Reference number

371-CS268-A

Job locations

Corporate Psychology , London House

Bracknell

RG12 2UT


Supporting documents

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