Booking Administrator

Berkshire Healthcare Foundation Trust

Information:

This job is now closed

Job summary

12 MONTH FIXED TERM CONTRACT - 22.5 HOURS PER WEEK

Youwill be part of a team of Booking Administrators in the Berkshire Healthcare NHS Talking Therapies Administration Team. Previous knowledge and experience of working in a busy office and/or customer care environment is essential.

You will have excellent telephone and communication skills to ensure communication with all stakeholders, referrers, callers and clients is of the highest standard.

The role will be based both at home and in the office at London House in Bracknell. Travelling to other sites may be required.

We're open 8am to 8pm, Monday to Friday, and our team's working hours are split across three shift patterns: 8am - 4pm, 10am - 6pm and 12pm - 8pm

Main duties of the job

  • The focus of this role is to be the first point of contact for all clients of Talking Therapies, providing an excellent customer service to all. This will entail dealing with day to day queries and resolving team and client queries as and when they arise.

  • To support clinicians so that an efficient and robust administrative service is provided to the Talking Therapies clinical team. This will include liaising with the clinical team as and when required and ensuring that all are queries and tasks are resolved in a timely manner.

  • To ensure accurate and timely data inputting of client information so that data standards are met.

  • To work efficiently as part of a team and independently so that all admin targets are followed and met.

About us

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer.We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

  • Caring for and about you is our top priority
  • Committed to providing good quality, safe services
  • Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of working for us include:

  • Flexible working options to support work-life balance
  • 27 days' annual leave rising with service + opportunity to buy and sell
  • Generous NHS pension scheme
  • Excellent learning and career development opportunities
  • 'Cycle to Work' and car leasing scheme including electric vehicles
  • Access to a range of wellbeing tools and services
  • Discounts at hundreds of popular retailers and restaurants
  • Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
  • Generous maternity, paternity, adoption and special leave
  • Free parking across Trust sites

If you share our values and would like to come and work for us, please submit your application as soon as possible as we'll occasionally close roles early that have a high number of applications.

Date posted

24 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,329 to £26,958 a year per annum, pro rata (incl of HCAS)

Contract

Fixed term

Duration

1 years

Working pattern

Part-time

Reference number

371-MHS650-A

Job locations

London House

London Road

Bracknell

RG12 2UT


Job description

Job responsibilities

The must haves for this role:

  • Previous knowledge and experience of working in and supervising staff in a busy office and/or customer care environment is essential.

  • Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time

  • Able to work flexibly on a shift pattern as required and the ability to travel independently between locations to fulfil the requirements of the position

  • Ability to work effectively in a team, demonstrates accountability of own work and working on own initiative. Able to work unsupervised and manage own workload.

  • Ability to be caring and to be able to handle sensitive information and speak to people potentially in distress.

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

Were committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.

Job description

Job responsibilities

The must haves for this role:

  • Previous knowledge and experience of working in and supervising staff in a busy office and/or customer care environment is essential.

  • Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time

  • Able to work flexibly on a shift pattern as required and the ability to travel independently between locations to fulfil the requirements of the position

  • Ability to work effectively in a team, demonstrates accountability of own work and working on own initiative. Able to work unsupervised and manage own workload.

  • Ability to be caring and to be able to handle sensitive information and speak to people potentially in distress.

For further information about the role, please see attached job description and person specification.

We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted.

Were committed to equal opportunities and welcome applications from all sections of the community. Our commitment to inclusion is reflected in our accreditations: Race Equality Matters Silver Trailblazer, Neurodiversity in Business Corporate Member, Disability Confident Leader, Carer Confident Level 2, and the Armed Forces Covenant Gold Award. Reasonable adjustments will be provided to candidates as needed.

Please note, if we receive a high number of applications, we may close this role earlier than the advertised closing date, so please submit your application as soon as possible.

Person Specification

Education/Qualifications/Training

Essential

  • Basic IT skills and the ability to navigate around various systems and software packages (such as outlook, databases, MS office and the internet)

Desirable

  • NVQ 3 Business Admin

Continuous Professional Development

Essential

  • Able to empathise, be supportive and sensitive to the needs of others as well as being able to cope with distressing circumstances
  • Ability to use a practical problem-solving approach in everyday situations

Previous Experience

Essential

  • Previous knowledge and experience of working in an office/ customer/ call Centre environment
  • Knowledge and experience of software programmes/packages and a full range of administrative functions and duties (including taking minutes and noting actions)
  • Able to work flexibly on a shift pattern as required and the ability to travel independently between locations to fulfill the requirements of the position

Desirable

  • Basic level of healthcare administration knowledge

Knowledge, Skills & Abilities

Essential

  • Good interpersonal, communication, observation and reporting skills
  • Ability to work effectively in a team, work on own initiative, work unsupervised and manage own workload

Additional Requirements

Essential

  • Assist in the provision of excellent customer care support to service users
Person Specification

Education/Qualifications/Training

Essential

  • Basic IT skills and the ability to navigate around various systems and software packages (such as outlook, databases, MS office and the internet)

Desirable

  • NVQ 3 Business Admin

Continuous Professional Development

Essential

  • Able to empathise, be supportive and sensitive to the needs of others as well as being able to cope with distressing circumstances
  • Ability to use a practical problem-solving approach in everyday situations

Previous Experience

Essential

  • Previous knowledge and experience of working in an office/ customer/ call Centre environment
  • Knowledge and experience of software programmes/packages and a full range of administrative functions and duties (including taking minutes and noting actions)
  • Able to work flexibly on a shift pattern as required and the ability to travel independently between locations to fulfill the requirements of the position

Desirable

  • Basic level of healthcare administration knowledge

Knowledge, Skills & Abilities

Essential

  • Good interpersonal, communication, observation and reporting skills
  • Ability to work effectively in a team, work on own initiative, work unsupervised and manage own workload

Additional Requirements

Essential

  • Assist in the provision of excellent customer care support to service users

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

London House

London Road

Bracknell

RG12 2UT


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

London House

London Road

Bracknell

RG12 2UT


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

For questions about the job, contact:

Admin Business Support Manager

Kate Blagrave

kate.blagrave@berkshire.nhs.uk

03003652000

Date posted

24 January 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£25,329 to £26,958 a year per annum, pro rata (incl of HCAS)

Contract

Fixed term

Duration

1 years

Working pattern

Part-time

Reference number

371-MHS650-A

Job locations

London House

London Road

Bracknell

RG12 2UT


Supporting documents

Privacy notice

Berkshire Healthcare Foundation Trust's privacy notice (opens in a new tab)