Berkshire Healthcare Foundation Trust

Administrator

Information:

This job is now closed

Job summary

This is an opportunity to join an enthusiastic and skilled workforce with a great team spirit. Berkshire Community Dental Service has 7 clinics ranging from Newbury to Langley and over 40 members of staff. The service treats patients with additional needs including children, people with learning and physical disabilities and the elderly.

Main duties of the job

  • You will act as first point of contact with the department by receiving patients and visitors to the dental clinic

  • You will provide administrative support to the clinic including answering the phone, responding to messages, scheduling of appointments, typing correspondence, compiling and distribution of standard letters.

  • You will deal with all enquires by telephone in a calm, sympathetic/empathic way, assist patients in an understanding manner especially where there are barriers to understanding e.g. language, poor hearing or if the caller is distressed or aggressive.

  • You will be proficient in the use of Microsoft Office software and will be expected to use the electronic patient dental software.

About us

Berkshire Healthcare NHS Foundation Trust is a specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.

We value diversity and are proud to be a Stonewall Top 100 Employer.We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.

Our values at Berkshire Healthcare:

  • Caring for and about you is our top priority
  • Committed to providing good quality, safe services
  • Working Together with you to develop innovative solutions

We welcome people who share these values to come and work for us.

Benefits of working for us include:

  • Flexible working options to support work-life balance
  • 27 days' annual leave rising with service + opportunity to buy and sell
  • Generous NHS pension scheme
  • Excellent learning and career development opportunities
  • 'Cycle to Work' and car leasing scheme including electric vehicles
  • Access to a range of wellbeing tools and services
  • Discounts at hundreds of popular retailers and restaurants
  • Staff networks for race, diversity, disabilities, the environment and armed forces community to support equality
  • Generous maternity, paternity, adoption and special leave
  • Free parking across Trust sites

If you share our values and would like to come and work for us, please submit your application as soon as possible as we'll occasionally close roles early that have a high number of applications.

Details

Date posted

26 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

371-CHS578

Job locations

Dental Staffing

Reading

RG30 4SU


Job description

Job responsibilities

For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.

If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

The must haves for you to be considered for this role:

  1. Good communication skills

  1. Calm and sympathetic manner with patients, families and carers.

  1. A team player

Job description

Job responsibilities

For further information about the role, please see attached job description and person specification. We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.

If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!

We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.

The must haves for you to be considered for this role:

  1. Good communication skills

  1. Calm and sympathetic manner with patients, families and carers.

  1. A team player

Person Specification

Education/Qualifications/Training

Essential

  • NVQ3 or equivalent qualification/experience
  • Basic knowledge of administration and/or office procedures
  • Previous knowledge and experience of working in an office and/or customer care environment, undertaking a full range of administrative duties, including minute-taking
  • Knowledge and experience of using a variety of software programmes/packages

Knowledge, Skills & Abilities

Essential

  • Good interpersonal, communication and reporting skills
  • Ability to empathise, be supportive and sensitive to the needs of others. Ability to demonstrate tact, diplomacy and empathy when working with patients, relatives and carers.
  • Ability to use a practical problem solving approach in everyday situations
  • Good IT skills, with an ability to navigate around various systems and software packages, such as Outlook, MS Office, the internet and databases
  • Ability to work effectively in a team and to work unsupervised and on own initiative, managing own workload
  • Good time management skills
  • To be discreet and recognise the need for confidentiality
  • High level of literacy
  • Excellent verbal and written communication skills
  • Ability to remain calm and deliver tasks under pressure
Person Specification

Education/Qualifications/Training

Essential

  • NVQ3 or equivalent qualification/experience
  • Basic knowledge of administration and/or office procedures
  • Previous knowledge and experience of working in an office and/or customer care environment, undertaking a full range of administrative duties, including minute-taking
  • Knowledge and experience of using a variety of software programmes/packages

Knowledge, Skills & Abilities

Essential

  • Good interpersonal, communication and reporting skills
  • Ability to empathise, be supportive and sensitive to the needs of others. Ability to demonstrate tact, diplomacy and empathy when working with patients, relatives and carers.
  • Ability to use a practical problem solving approach in everyday situations
  • Good IT skills, with an ability to navigate around various systems and software packages, such as Outlook, MS Office, the internet and databases
  • Ability to work effectively in a team and to work unsupervised and on own initiative, managing own workload
  • Good time management skills
  • To be discreet and recognise the need for confidentiality
  • High level of literacy
  • Excellent verbal and written communication skills
  • Ability to remain calm and deliver tasks under pressure

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

Dental Staffing

Reading

RG30 4SU


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Berkshire Healthcare Foundation Trust

Address

Dental Staffing

Reading

RG30 4SU


Employer's website

https://www.berkshirehealthcare.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Dental Operations Manager

Linda Widdup

linda.widdup@berkshire.nhs.uk

01189041526

Details

Date posted

26 June 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata

Contract

Fixed term

Duration

18 months

Working pattern

Part-time

Reference number

371-CHS578

Job locations

Dental Staffing

Reading

RG30 4SU


Supporting documents

Privacy notice

Berkshire Healthcare Foundation Trust's privacy notice (opens in a new tab)