Job summary
BHFT INTERNAL CANDIDATES ONLY
Podiatry Service, Podiatry Service Senior Administrator, Band 4 - Fixed Term till March 31st 2025 ( 30 hours per week)
We are looking for a new team member to provide administrative support to the Podiatry Leadership Team in Berkshire Healthcare NHS Foundation Trust. This is a unique opportunity to undertake an administrative role within the Trust that is non-patient facing.
This is a fixed term post till March 31st, 2025. The post will be under review and there is a possibility it could become permanent.
The postholder will support the effective operation of The Podiatry Service by providing organisational, administrative, and secretarial support to The Podiatry Service Manager, The Podiatry Clinical Leads and Podiatry Team Leaders. The successful applicant is expected to work autonomously within guiding principles to make decisions where appropriate using their knowledge of relevant organisational and service procedures. The postholder is expected to liaise effectively and professionally with all levels of staff, external organisations, and the public, dealing with confidential information in an appropriate manner. You will manage a variety of tasks and competing demands, often re-organising priorities at short notice, whilst also ensuring all other routine and unplanned tasks are completed within appropriate deadlines.
The is a new development post within the Podiatry Service.
Main duties of the job
-
To be the central point of contact and maintain relationships across the Podiatry Leadership team, assisting in the development and maintenance of efficient and effective procedures.
-
To be responsible for monitoring and checking financial data.
-
Plan and arrange meetings and events which may be internal or external to the service, ensuring all necessary arrangements are made, such as room bookings, refreshments, etc.
-
Responsible for all non-local podiatry service stock ordering via P2P Unit4 procurement system and liaising with procurement department.
-
Supporting the work of the Podiatry Leadership team, ensuring confidential correspondence, reports and other documentation is if a high standard and delivered when expected.
About us
Berkshire Healthcare NHS Foundation Trust isa specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.
We value diversity and are proud to be a Stonewall Top 100 Employer. We work hard to create an inclusive environment where you'll be supported by friendly and professional colleagues to flourish.
Our values at Berkshire Healthcare:
- Caring for and about you is our top priority
- Committed to providing good quality, safe services
- Working Together with you to develop innovative solutions
We welcome people who share these values to come and work for us.
Benefits of working for us include:
- Flexible working options to support work-life balance.
- 27 days' annual leave rising with service + opportunity to buy and sell
- Generous NHS pension scheme
- Excellent learning and career development opportunities
- 'Cycle to Work' and car leasing scheme
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants
- Staff networks for race, diversity, disabilities and armed forces community to support equality
- Generous maternity, paternity, adoption and special leave.
- Free parking across Trust sites
Job description
Job responsibilities
The 4 must haves for you to be considered for this role:
1. Excellent written and oral communication skills
2. Good computer skills across Microsoft and database software
3. Ability to organise and prioritise
4. An approachable and helpful persona with the ability to empathise
For further information about the role, please see attached job description and person specification.We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.
If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required
Job description
Job responsibilities
The 4 must haves for you to be considered for this role:
1. Excellent written and oral communication skills
2. Good computer skills across Microsoft and database software
3. Ability to organise and prioritise
4. An approachable and helpful persona with the ability to empathise
For further information about the role, please see attached job description and person specification.We strongly encourage you to review how you meet the criteria in the person specification and write about this point-by-point in your supporting statement for the best chance of being shortlisted. For further application tips see the help with your application document attached once you click apply.
If youre someone who shares our passion for excellence and care, you belong at Berkshire Healthcare!
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required
Person Specification
Education/Qualifications/Training
Essential
- NVQ4 or equivalent qualification/experience
- ECDL (European Computer Driving Licence)/computer software qualification or equivalent knowledge and experience of using a variety of software programmes/packages
Continuous Professional Development
Essential
- Knowledge of administration and/or office procedures and evidence of Continuing Professional Development (CPD)
Previous Experience
Essential
- Previous knowledge and experience of working in a busy office and/or customer care environment, undertaking a full range of administrative duties
Additional Requirements
Essential
- Ability to work flexibly as required, with the ability to travel independently between locations to fulfil the requirements of the post
Knowledge, Skills & Abilities
Essential
- Good interpersonal, communication and reporting skills
- Ability to empathise, be supportive and sensitive to the needs of others
- Ability to use a practical problem solving approach in everyday situations
- Good IT skills, with an ability to navigate around various systems and software packages, such as Outlook, MS Office, the internet and databases
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work on own initiative.
Person Specification
Education/Qualifications/Training
Essential
- NVQ4 or equivalent qualification/experience
- ECDL (European Computer Driving Licence)/computer software qualification or equivalent knowledge and experience of using a variety of software programmes/packages
Continuous Professional Development
Essential
- Knowledge of administration and/or office procedures and evidence of Continuing Professional Development (CPD)
Previous Experience
Essential
- Previous knowledge and experience of working in a busy office and/or customer care environment, undertaking a full range of administrative duties
Additional Requirements
Essential
- Ability to work flexibly as required, with the ability to travel independently between locations to fulfil the requirements of the post
Knowledge, Skills & Abilities
Essential
- Good interpersonal, communication and reporting skills
- Ability to empathise, be supportive and sensitive to the needs of others
- Ability to use a practical problem solving approach in everyday situations
- Good IT skills, with an ability to navigate around various systems and software packages, such as Outlook, MS Office, the internet and databases
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time
- Ability to work effectively in a team, demonstrating accountability for own work and an ability to work on own initiative.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
