Job summary
Physical Health Services Division of Berkshire Healthcare have an exciting opportunity for a Senior Administrator to support Integrated Community Services across Berkshire This post is offered as a part time job share opportunity with an existing employee.
The post holder will work in West Berkshire Community Hospital Newbury , working directly to the Head of Integrated Care Services and providing administrative and secretarial support to service leads working within Integrated Care Services.
The post holder will work as a member of the hospital based administration team, at West Berkshire Community Hospital and will provide some site based administrative support working with key stakeholders across the site to support the effective running of the hospital and the office area.
Main duties of the job
The post holder will work in WBCH as a member of the Locality Administration team, providing administrative and secretarial support, including collating and inputting data, assisting with project work and the servicing of meetings on behalf of Head of Service and Associated Service Leads.
The post holder is expected to act on their own initiative on a daily basis to ensure the effective running of the service, prioritising their own workload.
They will be a team player working in a supportive, co-operative manner to contribute to the smooth running of the wider administrative function.
The post holder is expected to liaise effectively and professionally with all levels of staff, external organisations and the public, dealing with confidential information in an appropriate manner.
To be a point of contact for site services, maintaining relationships across the hospital, working with other site based administrators to ensure the development and maintenance of efficient and effective office procedures.
Meeting management requirements to include:
- Plan and arrange meetings and events, ensuring all necessary arrangements are made, such as room bookings, refreshments etc
- Attend designated meetings where the information may be complex and sensitive, taking and transcribing minutes. Distribute information prior to and after meetings in a timely way and to be accountable for ensuring that they are organised and administered in a professional and timely manner
About us
Berkshire Healthcare NHS Foundation Trust isa specialist mental health and community health services trust. Rated 'outstanding' by the CQC, we're committed to providing the best possible care to people across Berkshire.
The trust employs almost 5,000 people over more than 100 sites and community settings across Windsor & Maidenhead, Slough, Bracknell Forest, Wokingham, Reading and West Berkshire.
As an inclusive employer, we value diversity and are proud to be a Stonewall 100 Top Employer. Whatever your background or individual needs, at Berkshire Healthcare you'll be supported by friendly and professional managers to succeed.
These are the values that we live by at Berkshire Healthcare:
- Caring for and about you is our top priority
- Committed to providing good quality, safe services
- Working Together with you to develop innovative solutions
We welcome people who share these values to come and work for us.
Job description
Job responsibilities
Benefits of working for us include:
- Flexible working options to support work-life balance. This is a job share role working with an existing employee with some flexibility in the working pattern available across the 22.5 hour post
- 27 days annual leave rising with service + opportunity to buy and sell leave
- Generous NHS pension scheme 20.68% employer contribution
- Excellent learning and career development opportunities
- Advanced IT enablement
- Cycle to Work and car leasing scheme
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants via the Blue Light Card
- Staff networks for race, diversity, disabilities and more to support equality
- Generous maternity, paternity and adoption leave and access to our three staff nurseries
- Free permit based parking is available on the site
The must haves for this role:
- NVQ Level 3 in office administration or equivalent qualification/experience
- Extensive experience of using Microsoft packages including email, word processing, spreadsheet and PowerPoint
- Excellent communication skills , with experience in dealing with the public sensitively and an awareness of diversity in the community
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time.
- Able to work to high level accuracy when producing own work and checking that of others.
If youre someone who shares our passion for excellence and care, join us and lets be outstanding together.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
Job description
Job responsibilities
Benefits of working for us include:
- Flexible working options to support work-life balance. This is a job share role working with an existing employee with some flexibility in the working pattern available across the 22.5 hour post
- 27 days annual leave rising with service + opportunity to buy and sell leave
- Generous NHS pension scheme 20.68% employer contribution
- Excellent learning and career development opportunities
- Advanced IT enablement
- Cycle to Work and car leasing scheme
- Access to a range of wellbeing tools and services
- Discounts at hundreds of popular retailers and restaurants via the Blue Light Card
- Staff networks for race, diversity, disabilities and more to support equality
- Generous maternity, paternity and adoption leave and access to our three staff nurseries
- Free permit based parking is available on the site
The must haves for this role:
- NVQ Level 3 in office administration or equivalent qualification/experience
- Extensive experience of using Microsoft packages including email, word processing, spreadsheet and PowerPoint
- Excellent communication skills , with experience in dealing with the public sensitively and an awareness of diversity in the community
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time.
- Able to work to high level accuracy when producing own work and checking that of others.
If youre someone who shares our passion for excellence and care, join us and lets be outstanding together.
We are committed to equal opportunities and welcome applications from all sections of the community, regardless of any protected characteristics. Reasonable adjustments will be made for disabled applicants where required.
Person Specification
Education/Qualifications/Training
Essential
- GCSE or the equivalent pass at grade C or above in English
- NVQ Level 3 in office administration or equivalent qualification/experience
Continuous Professional Development
Essential
- ECDL or equivalent level of knowledge and experience.
- Minute taking skills.
Previous Experience
Essential
- Experience in dealing with the public sensitively and an awareness of diversity in the community.
- Extensive experience of using Microsoft packages including email, word processing, spreadsheet and PowerPoint
- Setting up and maintaining filing and data base systems.
- Electronic filing and data base systems.
- Previous PA experience.
Desirable
- Previous experience in NHS environment.
Knowledge, Skills & Abilities
Essential
- Good interpersonal, communication, observation and reporting skills.
- Advanced IT/keyboard skills.
- Ability to use a practical problem solving approach in everyday situations.
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time.
- Able to work flexibly as required and the ability to travel independently between locations to fulfil the requirements of the position.
- Ability to work effectively in a team, demonstrates accountability of own work and working on own initiative.
- Ability to work under pressure and use own initiative.
- Discreet and able to maintain confidentiality.
- Able to work to high level accuracy when producing own work and checking that of others.
- Able to participate in meetings and transcribe good quality minutes and actions in a manner that reflects a knowledge and understanding of the meeting.
Additional Requirements
Desirable
- An understanding of National Health Service environment
Person Specification
Education/Qualifications/Training
Essential
- GCSE or the equivalent pass at grade C or above in English
- NVQ Level 3 in office administration or equivalent qualification/experience
Continuous Professional Development
Essential
- ECDL or equivalent level of knowledge and experience.
- Minute taking skills.
Previous Experience
Essential
- Experience in dealing with the public sensitively and an awareness of diversity in the community.
- Extensive experience of using Microsoft packages including email, word processing, spreadsheet and PowerPoint
- Setting up and maintaining filing and data base systems.
- Electronic filing and data base systems.
- Previous PA experience.
Desirable
- Previous experience in NHS environment.
Knowledge, Skills & Abilities
Essential
- Good interpersonal, communication, observation and reporting skills.
- Advanced IT/keyboard skills.
- Ability to use a practical problem solving approach in everyday situations.
- Strong organisational and planning skills with the ability to reprioritise own work and that of others to ensure tasks are delivered on time.
- Able to work flexibly as required and the ability to travel independently between locations to fulfil the requirements of the position.
- Ability to work effectively in a team, demonstrates accountability of own work and working on own initiative.
- Ability to work under pressure and use own initiative.
- Discreet and able to maintain confidentiality.
- Able to work to high level accuracy when producing own work and checking that of others.
- Able to participate in meetings and transcribe good quality minutes and actions in a manner that reflects a knowledge and understanding of the meeting.
Additional Requirements
Desirable
- An understanding of National Health Service environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
