Medical Education Reception and Administrator

Job summary

Medical Education plays a key role in the provision of high-quality Programmes for Resident Doctors and Medical Students throughout the Trust. The Service has overall responsibility for the organisation and delivery of high-quality training for medical students and Resident Doctors as well as Continuing Professional Development in relation to our Medical Education Contract with NHSE and the University of Liverpool/Chester.

The Medical education Administrative Assistant will provide a high-quality administrative, reception and secretarial service for all visitors to the Medical Education Department and provide a comprehensive administrative support service to the Medical Education team

Main duties of the job

As a Reception-based role, the post holder will support the efficient running of the Education Centre, acting as point of contact, managing both email and telephone communications, utilising the Centre's Room Booking System (Outlook), Dealing with the room set up and meet & greet to support our full Educational remit including, Various Courses, Teaching and Conferences as required.

Support appropriate Teaching, Courses, Learning Events and Induction Programmes which pertain to the Medical Education team; ensuring our NHSE obligations to deliver training and disseminate training are adhered to.

• To assist in the preparation Information detailing Medical Education Activities and circulation to relevant learners
• Prepare documentation for courses such as bookings forms, name badges, sign-in sheets, receipts, and creating certificates

The role will also include

Note taking for appropriate meetings as directed by the Medical Education Manager.

Liaise and communicate with the various Departments with regards to any Centre issues to maintain a safe working environment.

Requisition and monitor stationery for Centre usage and re-order as required and raise Purchase Orders on behalf of the medical education team.

Update accurately the Electronic Board in the Education Centre to display meeting details and providing IT equipment assistance to service users where required.

About us

Warrington and Halton Teaching Hospitals NHS Foundation Trust is a caring and compassionate organisation that is both ambitious and innovative. We are committed to delivering the best outcomes for our patients and providing a positive experience of our staff. We aspire to be outstanding for our patients, our communities and our staff and are committed to being a great place to receive healthcare, work and learn.

Straddling the neighbouring boroughs of Warrington and Halton we are part of the Cheshire and Merseyside Integrated Care system. Our hospitals are ideally situated to meet the growing healthcare needs of the 330,000 population of these boroughs.

Warrington Hospital is home to our emergency, critical care and maternity services, Halton Hospital is focused on elective procedures and the Runcorn Urgent Treatment Centre, although many services are offered at both sites and in community hubs.

A CQC-rated 'good' organisation with 'outstanding' features, we are working towards university hospital status, having achieved teaching hospital status in 2019.

We employ nearly 5,000 people from over 80 nationalities, striving to be a diverse, inclusive employer and recognised leader in equality. We support flexible working, welcoming flexible applications. Proud of our many accreditations, we are embedding an anti-racist approach in all we do.