Go back
Warrington and Halton Teaching Hospitals NHSFT

Medical Records Admin Clerk

Information:

This job is now closed

Job summary

This post is in the Medical Records Department and the post holder will be responsible for the retrieval, maintenance and preparation of patient case notes for patients attending the Trust for care and treatment. Validation of patients on waiting lists, liaising with patients over the telephone and quality assurance of scanned documentation on the Trusts EPR system.

Main duties of the job

For further information, please see the attached Trust job description and person specification for a full list of duties and responsibilities.

About us

Warrington and Halton Hospitals NHS Foundation Trust operates across two sites, with the Medical Records Department providing case notes for patients attending the Trust, we also validate patients on waiting lists throughout the Trust to ensure only patents who require care and treatment are waiting. We are close team offering a warm welcome and supporting each other to be best we can within our roles.

Interviews Will Take Place on 04/10/2023

Details

Date posted

11 September 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9370-ADM2MRC-7218

Job locations

Warrington Hospital

Lovely Lane

Warrington

Cheshire

WA5 1QG


Job description

Job responsibilities

This post is in the Medical Records Department and the post holder will be responsible for the retrieval, maintenance and preparation of patient case notes for Outpatients, Elective Admissions and Emergency Admissions. Retrieval of case notes from Medical Records Libraries and other departments/wards & clinics within the Trust, to record the movement of the case notes on the Trusts EPR system, Lorenzo and to file case notes returned to the Medical Records Libraries.

The Medical Records Department provides a quality assurance function in support of scanned documents, this will mean verifying the authenticity of the scanned copy by undertaking Quality Assurance reviews of paper medical record documentation against QA criteria to ensure that scanned documentation meets the required standards.

The post holder will liaise with patients on the telephone and input data onto the Trusts EPR system to record the outcome response for Outpatients following waiting list validation.

The Medical Records Department is situated across all Trust sites and operates between the hours of 8am to 8pm, seven days per week including bank holidays.

Full Job Description Attached

Job description

Job responsibilities

This post is in the Medical Records Department and the post holder will be responsible for the retrieval, maintenance and preparation of patient case notes for Outpatients, Elective Admissions and Emergency Admissions. Retrieval of case notes from Medical Records Libraries and other departments/wards & clinics within the Trust, to record the movement of the case notes on the Trusts EPR system, Lorenzo and to file case notes returned to the Medical Records Libraries.

The Medical Records Department provides a quality assurance function in support of scanned documents, this will mean verifying the authenticity of the scanned copy by undertaking Quality Assurance reviews of paper medical record documentation against QA criteria to ensure that scanned documentation meets the required standards.

The post holder will liaise with patients on the telephone and input data onto the Trusts EPR system to record the outcome response for Outpatients following waiting list validation.

The Medical Records Department is situated across all Trust sites and operates between the hours of 8am to 8pm, seven days per week including bank holidays.

Full Job Description Attached

Person Specification

Knowledge & Skills

Essential

  • Able to plan workload and work under pressure.
  • Ability to use initiative within clearly define parameters.
  • Able to work within a team.
  • Good communication skills with all levels of staff

Desirable

  • Experience of using PAS and other patient/hospital related computerised systems.

Qualifications

Essential

  • GCSE English & Maths Grade C and above

Desirable

  • NVQ Level 2 in Business Administration

Experience

Essential

  • Minimum of 6 months clerical/administration experience.
  • Awareness of the General Data Protection Regulation (GDPR) and the Caldicott Principles.

Desirable

  • Knowledge of Medical Records Policies and Procedures. Validation of records, ensuring documents are accurate.
Person Specification

Knowledge & Skills

Essential

  • Able to plan workload and work under pressure.
  • Ability to use initiative within clearly define parameters.
  • Able to work within a team.
  • Good communication skills with all levels of staff

Desirable

  • Experience of using PAS and other patient/hospital related computerised systems.

Qualifications

Essential

  • GCSE English & Maths Grade C and above

Desirable

  • NVQ Level 2 in Business Administration

Experience

Essential

  • Minimum of 6 months clerical/administration experience.
  • Awareness of the General Data Protection Regulation (GDPR) and the Caldicott Principles.

Desirable

  • Knowledge of Medical Records Policies and Procedures. Validation of records, ensuring documents are accurate.

Employer details

Employer name

Warrington and Halton Teaching Hospitals NHSFT

Address

Warrington Hospital

Lovely Lane

Warrington

Cheshire

WA5 1QG


Employer's website

https://whh.nhs.uk (Opens in a new tab)

Employer details

Employer name

Warrington and Halton Teaching Hospitals NHSFT

Address

Warrington Hospital

Lovely Lane

Warrington

Cheshire

WA5 1QG


Employer's website

https://whh.nhs.uk (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Deputy Medical Records Manager

Mel Brimelow

melissa.brimelow@nhs.net

Details

Date posted

11 September 2023

Pay scheme

Agenda for change

Band

Band 2

Salary

£22,383 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9370-ADM2MRC-7218

Job locations

Warrington Hospital

Lovely Lane

Warrington

Cheshire

WA5 1QG


Supporting documents

Privacy notice

Warrington and Halton Teaching Hospitals NHSFT's privacy notice (opens in a new tab)