Job summary
Are you looking to begin a rewarding career while gaining a nationally recognised qualification?
Devon Partnership NHS Trust is offering an exciting opportunity for a motivated and enthusiastic Band 3 Apprentice Finance Assistant to join our supportive and friendly Finance team
This job description
describes the role that an apprentice will be working towards during the
training period.
Supervision and support
(direct and indirect) will be provided or available to you during all tasks,
with progression being dependant on the completion of set objectives. This will
enable the apprentice to work within the organisation to gain confidence,
experience and build a portfolio of evidence for apprenticeship accreditation.
You will support the finance team in providing a reliable and effective financial support service to Devon Partnership NHS Trust across a range of finance functions. The role will involve ensuring that financial information is processed accurately and within agreed financial timescales and legal requirements, interpreting these where necessary.
You will need to Investigate enquiries and queries from suppliers / staff and customers
and provide advice and assistance as required.
You will gain hands-on experience within a busy NHS finance environment while developing valuable skills, knowledge and confidence through structured training and regular supervision.
Main duties of the job
Please refer to Job Description for further detail.
Communication and Working Relationship Skills
- Discuss queries with staff, suppliers and customers where there may be issues regarding non-payment, incorrect or late payments or other related matters. Communicate financial regulations and NHS rules in a simplified and understandable way to non-finance staff.
Analytical and Judgemental Skills
- Investigate financial queries and analyse detailed financial data to identify errors, discrepancies or omissions, escalating issues where appropriate.
Planning and Organisational Skills
- Plan and manage own workload effectively to ensure weekly, monthly, quarterly and annual financial timetables and deadlines are met.
Responsibility for Policy and Service Development Implementation
- Propose improvements to working practices and procedures and implement procedures and processes set by others in line with Trust requirements.
Responsibility for Finance, Equipment and Other Resources
- Responsible for using and maintaining finance systems, processes and procedures relevant to assigned finance functions, in accordance with Trust policies.
Responsibility for Human Resources
- Undertake all required apprenticeship training and actively participate in regular supervision and reviews.
Freedom to Act
- Work within established Trust policies, procedures and financial regulations at all times.
About us
About Devon Partnership Trust
We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.
We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do
Our values
We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.
We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.
Job description
Job responsibilities
This job description
describes the role that an apprentice will be working towards during the
training period.
Supervision and support
(direct and indirect) will be provided or available to you during all tasks,
with progression being dependant on the completion of set objectives. This will
enable the apprentice to work within the organisation to gain confidence,
experience and build a portfolio of evidence for apprenticeship accreditation.
To
support the finance team in providing a reliable and effective financial
support service to Devon Partnership NHS Trust in respect of the different
finance functions.
Ensure that financial information is processed accurately and in time
with financial timescales and legal requirements, interpreting these where
necessary.
Investigate enquiries and queries from suppliers/ staff and customers
and provide advice and assistance as required.
In addition to the job purpose set out above, below is the range of
finance officer roles across the finance department, together with a
description of the core role of each:
Finance Officer Accounts
Payable
- To support the Assistant Accountant Cash Management in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of the accounts payable function. Preparing the payment run and processing it through the Accounts
system.
Finance Officer Cashier
- To support the Cash Manager and Assistant Cash Manager in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of the Cash & Banking functions.
Investigate enquiries and queries from banks, suppliers, staff and
customers (including patients) and provide advice and assistance as required.
Responsible for co-ordinating petty cash and
purchase cards for Trust staff members.
Finance Officer Accounts
Receivable
- To support the Assistant Accountant Cash Management in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of Income and the Credit Control function.
Finance Officer FinancialAccounts
- To provide assistance to the Assistant Financial Accountants, Financial
Accountants, Senior Financial Accountants, and in providing a reliable and
effective Financial Accounting service to Devon Partnership NHS Trust.
Finance Officer Management
Accounts
- To provide assistance to the Senior Management Accountants, Management
Accountants and Assistant Management Accountants in providing a reliable and
effective Management Accounting service to Devon Partnership NHS Trust.
Finance Officer - Procurement
and Contracts
- To provide assistance to the procurement and contracts management
functions in providing a reliable and effective procurement and contracts
support service to Devon Partnership NHS Trust.
Finance Officer Systems
- To provide assistance to the Management Accountant and Assistant
Accountant in delivering system developments to improve effectiveness and
efficacies across the finance team and wider trust, in addition to managing the
day to day maintenance of Devon Partnership Trusts finance systems.
- During the recruitment and selection process, from the above list, the
available finance officer role being advertised will be clearly set out. The Assistant Director of Finance, in
conjunction with the Senior Accountants, reserve the right to change the role
to another finance officer role listed above due to resource pressures or any
other reason deemed appropriate.
Job description
Job responsibilities
This job description
describes the role that an apprentice will be working towards during the
training period.
Supervision and support
(direct and indirect) will be provided or available to you during all tasks,
with progression being dependant on the completion of set objectives. This will
enable the apprentice to work within the organisation to gain confidence,
experience and build a portfolio of evidence for apprenticeship accreditation.
To
support the finance team in providing a reliable and effective financial
support service to Devon Partnership NHS Trust in respect of the different
finance functions.
Ensure that financial information is processed accurately and in time
with financial timescales and legal requirements, interpreting these where
necessary.
Investigate enquiries and queries from suppliers/ staff and customers
and provide advice and assistance as required.
In addition to the job purpose set out above, below is the range of
finance officer roles across the finance department, together with a
description of the core role of each:
Finance Officer Accounts
Payable
- To support the Assistant Accountant Cash Management in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of the accounts payable function. Preparing the payment run and processing it through the Accounts
system.
Finance Officer Cashier
- To support the Cash Manager and Assistant Cash Manager in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of the Cash & Banking functions.
Investigate enquiries and queries from banks, suppliers, staff and
customers (including patients) and provide advice and assistance as required.
Responsible for co-ordinating petty cash and
purchase cards for Trust staff members.
Finance Officer Accounts
Receivable
- To support the Assistant Accountant Cash Management in providing a
reliable and effective Cash Management service to Devon Partnership NHS Trust
in respect of Income and the Credit Control function.
Finance Officer FinancialAccounts
- To provide assistance to the Assistant Financial Accountants, Financial
Accountants, Senior Financial Accountants, and in providing a reliable and
effective Financial Accounting service to Devon Partnership NHS Trust.
Finance Officer Management
Accounts
- To provide assistance to the Senior Management Accountants, Management
Accountants and Assistant Management Accountants in providing a reliable and
effective Management Accounting service to Devon Partnership NHS Trust.
Finance Officer - Procurement
and Contracts
- To provide assistance to the procurement and contracts management
functions in providing a reliable and effective procurement and contracts
support service to Devon Partnership NHS Trust.
Finance Officer Systems
- To provide assistance to the Management Accountant and Assistant
Accountant in delivering system developments to improve effectiveness and
efficacies across the finance team and wider trust, in addition to managing the
day to day maintenance of Devon Partnership Trusts finance systems.
- During the recruitment and selection process, from the above list, the
available finance officer role being advertised will be clearly set out. The Assistant Director of Finance, in
conjunction with the Senior Accountants, reserve the right to change the role
to another finance officer role listed above due to resource pressures or any
other reason deemed appropriate.
Person Specification
Knowledge
Desirable
- Knowledge of finance processes and procedures in a similar area.
- Good working knowledge of Agresso Accounting System or other finance systems.
Experience
Desirable
- Experience of working in a similar area within either the NHS or the private sector.
Qualifications
Essential
- Educated to GCSE Grade C/4 or Functional Skills at Level 2 in English and Maths.
- Commitment to undertake a Level 3 Accountancy Apprenticeship within the contract of employment.
Desirable
- BCS Level 3 Certificate in IT User Skills (ICDL Advanced) (ITQ).
- ICDL (previously ECDL) Level 1 & 2 Awards and Certificates or equivalent.
Other
Essential
- Applicants are required to meet the college apprenticeship entry requirements.
Analytical and Judgemental Skills
Essential
- Working knowledge and experience of Microsoft Office including Outlook, Word and Excel and PowerPoint.
Desirable
- Familiar with Agresso and its functionality
- Good analytical skills
Communication and Working Relationship Skills
Essential
- Able to communicate internally with various levels of management and externally with statutory organisations.
- Ability to communicate with partner organisations.
Desirable
- Ability to communicate effectively with customers and suppliers, with regards to complex issues.
Person Specification
Knowledge
Desirable
- Knowledge of finance processes and procedures in a similar area.
- Good working knowledge of Agresso Accounting System or other finance systems.
Experience
Desirable
- Experience of working in a similar area within either the NHS or the private sector.
Qualifications
Essential
- Educated to GCSE Grade C/4 or Functional Skills at Level 2 in English and Maths.
- Commitment to undertake a Level 3 Accountancy Apprenticeship within the contract of employment.
Desirable
- BCS Level 3 Certificate in IT User Skills (ICDL Advanced) (ITQ).
- ICDL (previously ECDL) Level 1 & 2 Awards and Certificates or equivalent.
Other
Essential
- Applicants are required to meet the college apprenticeship entry requirements.
Analytical and Judgemental Skills
Essential
- Working knowledge and experience of Microsoft Office including Outlook, Word and Excel and PowerPoint.
Desirable
- Familiar with Agresso and its functionality
- Good analytical skills
Communication and Working Relationship Skills
Essential
- Able to communicate internally with various levels of management and externally with statutory organisations.
- Ability to communicate with partner organisations.
Desirable
- Ability to communicate effectively with customers and suppliers, with regards to complex issues.
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
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