Devon Partnership NHS Trust

Team Administrator

The closing date is 19 October 2025

Job summary

We are looking for a Business Support Administrator to join the East Devon TALKWORKS team based in Exeter

The TALKWORKS Service offer psychological therapies across Devon.

The admin team manage a high number of telephone and online referrals into the service, they also handle general queries and provide administrative support for a large team of psychological therapists and wellbeing practitioners. This can be a demanding and rewarding role for someone who is passionate about patient care, diligent and hard-working.

Main duties of the job

The main duties for the Business Support Administrator role will be to process the large amount of telephone and online self referrals received by TALKWORKS. Dealing with high volumes of calls in a sympathetic and calm manner. Booking initial appointments on our electronic patient record system IAPTus and processing appointment letters. Providing general admin support to the Therapists within the team.

About us

About Devon Partnership Trust

We provide mental health & learning disability services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

Our values

We not only recruit employees based on their qualifications & experience - we recruit individuals who possess and demonstrate the behaviours which underpin the core values of our organisation. These values include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health & learning disabilities. We are a Disability Confident Employer.

Details

Date posted

03 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata (22.5 hours per week)

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9369-25-0758

Job locations

Talkworks

Emperor Way

Exeter Business Park

Exeter

EX1 3QS


Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Person Specification

Experience

Essential

  • Excellent organisational skills
  • Ability to prioritise workload and adapt to change when required
  • Previous experience of working within an administrative or secretarial team
  • Experience of dealing with confidential and complex information
  • Previous experience of working in a Healthcare or Social Care administrative setting

Desirable

  • Ability to take accurate formal and informal minutes
  • Demonstrate good numeracy and literacy skills

Qualifications

Essential

  • Business Administration Level 3/ T Level qualification in Management and Administration, or equivalent experience.
  • GCSE English or equivalent.
  • Evidence of continuing professional and personal development.

Desirable

  • ICDL (International Computer Driving License), or equivalent experience.
Person Specification

Experience

Essential

  • Excellent organisational skills
  • Ability to prioritise workload and adapt to change when required
  • Previous experience of working within an administrative or secretarial team
  • Experience of dealing with confidential and complex information
  • Previous experience of working in a Healthcare or Social Care administrative setting

Desirable

  • Ability to take accurate formal and informal minutes
  • Demonstrate good numeracy and literacy skills

Qualifications

Essential

  • Business Administration Level 3/ T Level qualification in Management and Administration, or equivalent experience.
  • GCSE English or equivalent.
  • Evidence of continuing professional and personal development.

Desirable

  • ICDL (International Computer Driving License), or equivalent experience.

Employer details

Employer name

Devon Partnership NHS Trust

Address

Talkworks

Emperor Way

Exeter Business Park

Exeter

EX1 3QS


Employer's website

https://www.dpt.nhs.uk/ (Opens in a new tab)


Employer details

Employer name

Devon Partnership NHS Trust

Address

Talkworks

Emperor Way

Exeter Business Park

Exeter

EX1 3QS


Employer's website

https://www.dpt.nhs.uk/ (Opens in a new tab)


Employer contact details

For questions about the job, contact:

Business Administrator

Lynn Meall

lynn.meall@nhs.net

03005553344

Details

Date posted

03 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata (22.5 hours per week)

Contract

Permanent

Working pattern

Part-time, Flexible working

Reference number

C9369-25-0758

Job locations

Talkworks

Emperor Way

Exeter Business Park

Exeter

EX1 3QS


Supporting documents

Privacy notice

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