Devon Partnership NHS Trust

Business Administrator

The closing date is 10 October 2025

Job summary

We are looking for a Business Administrator to join the TALKWORKS EXETER Teams based at Compass House in Exeter, for a 1x year secondment (ending on 30th September 2026).

A preference for this role would be to be in base on Mondays, Wednesdays and Fridays to allow adequate reception and office cover.

This role covers 2x Teams Exeter City and Exeter Outer, and is responsible for the building Compass House.

TALKWORKS is a large and high performing Talking Therapies service, providing a range of therapeutic interventions to the people who access our services.

The TALKWORKS team is compassionate and supportive, and is genuinely committed to working together with the people who use our services, who come from diverse backgrounds, cultures and experiences.

Main duties of the job

We are looking for someone who has had experience of working in a team, providing administrative support and line management in a busy office environment. The role involves monitoring maintenance within the building, ensuring that the appropriate recording and reporting systems are up to date and developing and maintaining Business Continuity Plans for area of responsibility.

The role also involves communication, so we expect excellent verbal and written skills to be produce reports, maintain filing systems and records and take accurate meeting minutes. We expect a working knowledge of Microsoft Office packages, particularly Word and Excel. Excellent working knowledge of IAPTus, Healthroster, MS teams and remote telephony would also be an advantage.

Interacting with patients and the public and be confident in giving non-clinical information and advice that improves their experience. Dealing with sensitive information, and understand the importance of data security.

Will often work under pressure and without direct supervision, so we are looking for someone who is confident and capable. Able to prioritise tasks, and manage own workload, providing support for your colleagues where required.

You will become an important part of the team, working to ensure that every patient receives high quality care. You may be required to support the induction of new staff members, demonstrating activities to them and providing supervision to support administrators.

About us

About Devon Partnership Trust

We provide mental health, learning disability and neurodiversity services, as well as a range of specialist & secure services for the wider south west region & nationally. We are passionate about promoting good mental health & wellbeing. We strive to use the expertise & resources within our organisation, and through our partnerships, to deliver high quality services that are safe & focused on people's recovery.

We are committed to developing a culture of coproduction, involving patients, families & carers in everything we do

Our values

We not only recruit based on qualifications & experience - we recruit individuals who possess & demonstrate the behaviours which underpin our Trusts core values. These include such attributes as showing a commitment to quality of care, improving lives of others, giving respect, dignity & compassion. We can bring those values to life in our everyday tasks by giving a smile; making time for people; challenging ourselves & others, & being open to new ideas.

We are committed to being an inclusive employer & applications are encouraged & welcomed from all sections of the community, regardless of any protected characteristics as governed by the Equality Act 2010. Part time & flexible working applications will be considered & supported, where possible. We particularly encourage applicants with lived experience of mental health conditions, neurodiversity or learning disabilities. We are a Disability Confident Leader.

Date posted

12 September 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£27,485 to £30,162 a year

Contract

Secondment

Duration

1 years

Working pattern

Full-time, Flexible working

Reference number

C9369-25-0737

Job locations

Compass House

52 Magdalen Road

Exeter

EX2 4TL

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Job description

Job responsibilities

Please refer to the full Job Description and Person specification attached to this advert which will provide further information on this role.

Person Specification

Qualifications

Essential

Please refer to the attached Job Description and Person Specification. Describe how you are able to demonstrate meeting the Qualification, Training and Other criteria for this role.

Experience

Essential

Please refer to the attached Job Description and Person Specification. Describe how you are able to demonstrate meeting the Knowledge, Experience and Skillset section criteria for this role.

Secondment Transition

Essential

Transitioning into a secondment can be challenging. What strategies would you use to quickly adapt to a new set of responsibilities and ensure continuity and efficiency in both roles?

Person Specification

Qualifications

Essential

Please refer to the attached Job Description and Person Specification. Describe how you are able to demonstrate meeting the Qualification, Training and Other criteria for this role.

Experience

Essential

Please refer to the attached Job Description and Person Specification. Describe how you are able to demonstrate meeting the Knowledge, Experience and Skillset section criteria for this role.

Secondment Transition

Essential

Transitioning into a secondment can be challenging. What strategies would you use to quickly adapt to a new set of responsibilities and ensure continuity and efficiency in both roles?

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.