Induction and Mandatory Training Manager

Job description

Job responsibilities

Job Summary:

The Induction and Mandatory Training Manager is the central driver in ensuring that Hertfordshire Partnership University NHS Foundation Trust is compliant with all its training requirements and that all non-medical staff have a robust and appropriate induction.

All staff should comply with the Trusts Anti-Discriminatory Statement, Employee Charter, Trust Policies and Procedures, Code of Conduct and Equality and Diversity.

Key Relationships

The post holder is expected to establish and maintain positive interpersonal relationships with other staff members characterised by trust, mutual respect, and open, honest communication.

Internal Relationships

L&OD colleagues and peers, People and OD colleagues and peers, training Subject Matter Experts (SMEs), senior and other service managers, services users as appropriate and clinical, and non-clinical Trust colleagues, as required.

External Relationships

Training suppliers, Integrated Care System (ICS) colleagues, Skills for Health, Health Education England, L&D colleagues in Trusts, Local Authority L&D and workforce colleagues, other L&D networks and suppliers as required.

Duties and Responsibilities

To provide a relevant and high-quality Learning & Organisational Development (L&OD) service to the Trust by leading and driving Statutory and Essential training delivery and monthly Corporate Induction for all new (non-medical) staff, ad hoc Corporate Induction for specific staff groups and design and development of local induction programmes, as required.

This role will allow the jobholder to have day to day autonomy and decision-making responsibility when working with key stakeholders within the Trust to ensure and maintain an up-to-date policy and mandatory, essential, and local training programme that is fit for purpose and high quality, utilising a variety of appropriate delivery methods to attain agreed levels of compliance across subjects and the Trust.

The post also has specific responsibility for ensuring that mandatory, essential, and local training compliance is monitored and maintained, through a variety of reporting methods and relationships including with training SMEs. This includes developing specific compliance systems for staff working externally to the Trust and the production of timely management, meeting, and committee reports and information, as required.

The jobholder will be part of the L&D management team, reporting to the Senior Learning and Development Manager. The postholder will be expected to represent the L&D team in various meetings where Induction and mandatory/essential/local training is an agenda item.

Clinical Responsibility

There are no clinical responsibilities.

Leadership and Staff Management Responsibility

The post holder will be responsible for the recruitment and retention of a small group of support staff, who they will have weekly meetings, monthly one to ones and yearly Personal Development Plan (Appraisal) and disciplinary matters.

Responsibility for management, supervision, training and development of employees/students/trainees or equivalent others, disciplinary matters.Responsible for always promoting and supporting staff personal health and wellbeing, this includes both physical and mental health and wellbeing.

Managers have a responsibility to support staff by directing employees to services that are available to everyone to help in managing health and wellbeing.

They should be open and approachable as well as proactive in discussing and agreeing a process to monitor an employees mental and physical health.

Financial Responsibility

The postholder is responsible for the procurement of venues for training, bank staff and some training equipment within budget.

Service Development and Improvement

The post holder will be expected to comply with all statutory legislation, Trust Financial Framework Guidance and approved national and local policy. The postholder is also expected to be aware of the Trusts Risk Management Strategy which includes the responsibilities placed on them by the Health & Safety at Work etc Act (1974) and the Clinical Governance Framework. All employees are expected to comply with all Trust Policies and Procedures and Managers are expected to implement these policies.

Communications

The postholder is responsible for the communication of relevant data and KPIs to the units/SLT/HoD and Matrons and all the multi-disciplinary teams as requested. The communication strategy will be driven by the service/units and SLT.

To aid communication the postholder will attend weekly/monthly meetings to understand some of the barriers to Learning and Development and offer solutions in resolving any issues.

Person Specification

Previous Experience

Essential

• Demonstrated ability to lead and manage a team effectively, including providing coaching, supervision, and development.
• Proven experience in learning management and administration.
• Strong organisational and planning skills, capable of managing multiple priorities and meeting deadlines.
• Proficiency in MS Office applications, including Excel, PowerPoint, and Word.
• Excellent written and verbal communication skills, with the ability to communicate effectively with diverse stakeholders.
• Strong problem-solving skills, with the ability to identify innovative solutions to improve training processes and delivery.
• Demonstrates a strong commitment to equality, diversity, and inclusion, applying these principles in all aspects of work.
• Experience in planning, commissioning, and delivering large-scale training programmes.
• Proven leadership and management skills, including the ability to inspire and motivate a team.

Desirable

• Experience with budget monitoring and financial management and procurement related to training activities.
• Experience working within an NHS or healthcare setting.
• Ability to evaluate training effectiveness and produce high-quality reports and business cases.
• Teaching or training qualification
• Experience in managing learning and development systems, such as Oracle Learning Management (OLM).
• Experience in developing and implementing training policies, strategies and standard operating procedures.
• Ability to develop and maintain collaborative relationships with internal and external stakeholders.
• Creativity and innovation in designing training programmes, including e-learning solutions.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Employer details

Employer name

Hertfordshire Partnership University NHS Foundation Trust

Address

The Colonnades

Beaconsfield Close

Hatfield

AL10 8YE

Employer's website

https://www.hpft.nhs.uk/careers/ (Opens in a new tab)