Job summary
We have a permanent position for an administrator based at our friendly Single Point of Access Service in St Albans!
You will manage all incoming communications including telephone, letter and/or any other forms of communication.
You will use information systems to establish the urgent status of potential new referrals.
You will manage day to day enquiries and requests for information.
You will work to agreed pathways and protocols to support the clinical advisors and Management team within the Department.
There will be a full training programme from an outstanding organisation and be fully supported in your training. We offer a full 8-12 week on site training program.
Vacancy may close early if sufficient candidates apply.
Main duties of the job
- To be the first point of contact for the service user or carer / relative, establishing the nature of the communication
- To answer all incoming telephone calls and direct them to appropriate clinician/practitioner across the organisation
- To identify referrals requiring immediate response and re-direct to appropriate Single Point of Access clinician/practitioner
- To effectively manage incoming and outgoing post
- To establish priorities, work independently, and proceed with objectives with minimal supervision.
About us
Hertfordshire Partnership University NHS Foundation Trust are one of just five mental health trusts to achieve an overall rating of 'Outstanding' from theCare Quality Commission.
Our family of over 4,000 members of staff provide health and social care for people with mental ill health, physical ill health and learning disabilities across Hertfordshire, Buckinghamshire, Essex and Norfolk, delivering these services within the community and several inpatient settings. Everything is underpinned by choice, independence and equality, with our Trust values embedded throughout:
Welcoming. Kind. Positive. Respectful. Professional.
Job description
Job responsibilities
- Will be responsible for inputting new referrals onto SPA data
- To provide information to callers in response to enquiries for information, accessing relevant electronic/web-based information
- To check the electronic patient systems to establish whether an individual is previously/already known and open to the organisation
- To enter appropriate minimum data set on Customer Relationship Management System/electronic patient records, using effective questioning skills and respecting patient confidentiality, working within Trust protocols and legislative
- To identify referrals requiring immediate response and re-direct to appropriate Single Point of Access clinician/practitioner.
- To contribute to the continuous improvement of service provision by communicating service user
- To effectively manage incoming and outgoing
- To establish priorities, work independently, and proceed with objectives with minimal
For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.
Previous Candidates Need not apply.
Job description
Job responsibilities
- Will be responsible for inputting new referrals onto SPA data
- To provide information to callers in response to enquiries for information, accessing relevant electronic/web-based information
- To check the electronic patient systems to establish whether an individual is previously/already known and open to the organisation
- To enter appropriate minimum data set on Customer Relationship Management System/electronic patient records, using effective questioning skills and respecting patient confidentiality, working within Trust protocols and legislative
- To identify referrals requiring immediate response and re-direct to appropriate Single Point of Access clinician/practitioner.
- To contribute to the continuous improvement of service provision by communicating service user
- To effectively manage incoming and outgoing
- To establish priorities, work independently, and proceed with objectives with minimal
For full details of the role and responsibilities for this vacancy please refer to the Job Description and Person Specification documents attached.
Previous Candidates Need not apply.
Person Specification
Qualifcations
Essential
- Good level of education GCSE s or equivalent including English Language
- NVQ 3 or equivalent experience or willing to work towards this qualification
Previous Experience
Essential
- Knowledge and experience of working with those experiencing mental health and/or learning disability difficulties
- Be proficient in the use of computerised systems especially Word and Excel to a level to enable the production of a high standard of finished work
- The ability to organise and prioritise own workload within an agreed schedule of work and to work under pressure and within agreed timescales
Communication Skills
Essential
- Ability to communicate effectively when under pressure
- Excellent communication skills when dealing with service users, relatives, carers and other outside agencies either by telephone/ letter or face to face
- Good customer care skills
Person Specification
Qualifcations
Essential
- Good level of education GCSE s or equivalent including English Language
- NVQ 3 or equivalent experience or willing to work towards this qualification
Previous Experience
Essential
- Knowledge and experience of working with those experiencing mental health and/or learning disability difficulties
- Be proficient in the use of computerised systems especially Word and Excel to a level to enable the production of a high standard of finished work
- The ability to organise and prioritise own workload within an agreed schedule of work and to work under pressure and within agreed timescales
Communication Skills
Essential
- Ability to communicate effectively when under pressure
- Excellent communication skills when dealing with service users, relatives, carers and other outside agencies either by telephone/ letter or face to face
- Good customer care skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
