Job summary
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of providing 20 hours a week (4hours from 13.00 to 17.00, Monday to Friday)
Administrative Assistant responsibilities include making meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like Paris, Outlook, MS Team, MS Excel and office equipment. If you also have previous experience as aSecretaryorExecutive Administrative Assistantand familiarity within our industry, we'd like to meet you.
Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Main duties of the job
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Maintain contact lists
Requirements and skills
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in MS Office (Paris, Spike, Expenses, Annual Leave, E-Learning Discovery, Outlook MS Teams, MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
About us
Hertfordshire Partnership University NHS Foundation Trust (HPFT) is an exceptional organisation with big ambitions, our aim is to be the leading provider of mental health and specialist learning disability services in the country.
With a workforce of c. 3,000 and an annual income of c. £200m, the Trust is organised across three Strategic Business Units and provides integrated health and social care services through a large network of community and inpatient settings, serving diverse communities across Hertfordshire, Norfolk, North Essex and Buckinghamshire. As a university trust, HPFT continues to develop strong links with the University of Hertfordshire providing excellent learning and development opportunities, as well as strengthening our clinical research capability.
Whilst it is a challenging period for the NHS, there has never been a more exciting time to join HPFT. Building on the CQC ' Outstanding' rating given by the CQC in 2019, we remain on our "Good to Great" journey as we continue to innovate, improve, transform and ultimately deliver the very highest standards of care to the service users and communities that we serve.
To support us on this journey we are looking for an energetic, dynamic and ambitious individual to join our organisation.
Job description
Job responsibilities
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Maintain contact lists
Requirements and skills
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in MS Office (Paris, Spike, Expenses, Annual Leave, E-Learning Discovery, Outlook MS Teams, MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
Essential office assistant skills
- Verbal communication skills. ...
- Written communication skills.
- Technology skills. ...
- Organizational skills.
- Time-management skills. ...
- Problem-solving skills. ...
- Planning skills. ...
- Resourcefulness.
Day-to-day tasks
In this role you could:
- deal with questions on the phone, by email for Pat
- type letters, reports and other business documents
- update computer records
- print and photocopy items
- set up meetings and take notes during them
Job description
Job responsibilities
Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Develop and maintain a filing system
- Maintain contact lists
Requirements and skills
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment, like printers
- Proficiency in MS Office (Paris, Spike, Expenses, Annual Leave, E-Learning Discovery, Outlook MS Teams, MS Excel and MS PowerPoint, in particular)
- Excellent time management skills and the ability to prioritize work
Essential office assistant skills
- Verbal communication skills. ...
- Written communication skills.
- Technology skills. ...
- Organizational skills.
- Time-management skills. ...
- Problem-solving skills. ...
- Planning skills. ...
- Resourcefulness.
Day-to-day tasks
In this role you could:
- deal with questions on the phone, by email for Pat
- type letters, reports and other business documents
- update computer records
- print and photocopy items
- set up meetings and take notes during them
Person Specification
Requirements and skills
Essential
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Proficiency in MS Office (Paris, Spike, Expenses, Annual Leave, E-Learning Discovery, Outlook MS Teams, MS Excel and MS PowerPoint, in particular)
- Knowledge of office management systems and procedures
Person Specification
Requirements and skills
Essential
- Proven experience as an Administrative Assistant or Office Admin Assistant
- Proficiency in MS Office (Paris, Spike, Expenses, Annual Leave, E-Learning Discovery, Outlook MS Teams, MS Excel and MS PowerPoint, in particular)
- Knowledge of office management systems and procedures
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
