Job summary
The Senior Medical Secretary provides an efficient and comprehensive professional secretarial service to the Consultants, their Team and the wider department. To exercise initiative and independent judgement whilst maintaining a high level of confidentiality and diplomacy at all times.
Main duties of the job
To undertake the typing of clinic letters, operation notes, pre operative notes, ward notes, discharge letters, specialist reports, conference notes and associated correspondence of varied medical terminology, efficiently and accurately through audio word processing, distributing as necessary to the relevant healthcare professions with a copy to the patient. To also book theatre lists and manage waiting lists. This work involves a significant use of the Trust's computer systems.
About us
Worcestershire Acute Hospitals NHS Trust is a large
acute and specialised hospital trust that provides a range of local acute
services to the residents of Worcestershire and more specialised services to a
larger population in Herefordshire and beyond.
The Trust operates hospital-based services from
three sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and our
caring staff are recognised as providing good and outstanding patient-centred
care. You could be one of them.
We are committed to recruiting the best people to
work with us. Our values, which we ask all staff to demonstrate, underpin our
everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are proud to have achieved Timewise
accreditation - this means we are committed to embedding flexible working
within our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring a
DBS check as part of their employment check will have the cost of this check
(at the current rate) deducted from their salary. Please see link in Supporting
Information section for more details on DBS checks and costs.
Job description
Job responsibilities
Key
Duties
To
provide a personal assistant and medical secretarial service to a Consultant
and other medical staff in relation to their clinical duties.
To
manage the Consultants waiting list and the booking of theatre lists in line
with Trust policy and national 18 week RTT guidelines.
To
undertake medical audio/copy typing duties including outpatient letters to
General Practitioners operation notes and letters, discharge summaries and
other official correspondence if required.
To
undertake responsibility to ensure any outsourced work for the Acute Clinics is
correctly checked and uploaded to the Trust records and applications.
To
respond to enquiries from GPs, other Health Service personnel, patients and
relatives
To
participate in the collection and transmission of information to enable the
Directorate to meet its objectives.
To assist
with sorting day to day post.
To
participate in the introduction and use of IT and to provide IT support to
colleagues.
To
cover, as is practical, Medical Secretary colleagues
To participate in the use of PAS systems to
establish patient information is kept as accurate as possible and produce
patient documentation as required.
To
undertake any other duties as may be required as appropriate by the Consultant
or the Directorate Management Team in accordance to the needs of the service.
Job description
Job responsibilities
Key
Duties
To
provide a personal assistant and medical secretarial service to a Consultant
and other medical staff in relation to their clinical duties.
To
manage the Consultants waiting list and the booking of theatre lists in line
with Trust policy and national 18 week RTT guidelines.
To
undertake medical audio/copy typing duties including outpatient letters to
General Practitioners operation notes and letters, discharge summaries and
other official correspondence if required.
To
undertake responsibility to ensure any outsourced work for the Acute Clinics is
correctly checked and uploaded to the Trust records and applications.
To
respond to enquiries from GPs, other Health Service personnel, patients and
relatives
To
participate in the collection and transmission of information to enable the
Directorate to meet its objectives.
To assist
with sorting day to day post.
To
participate in the introduction and use of IT and to provide IT support to
colleagues.
To
cover, as is practical, Medical Secretary colleagues
To participate in the use of PAS systems to
establish patient information is kept as accurate as possible and produce
patient documentation as required.
To
undertake any other duties as may be required as appropriate by the Consultant
or the Directorate Management Team in accordance to the needs of the service.
Person Specification
Experience
Essential
- Previous medical secretarial / hospital experience.
- Previous experience working in a busy office.
- Previous experience of dealing with members of the public.
Desirable
- Knowledge of NHS systems.
- Working knowledge of PAS / Bluespier / CLIP.
Qualifications
Essential
- GCSE grade A to C in English and Maths.
- Typewriting / word processing RSA Level 2 or equivalent
Desirable
- AMSPAR qualification or working towards AMSPAR medical terminology qualification
Skills / Knowledge
Essential
- Knowledge and understanding of National Guidelines including 18 week RTT.
- Self-reliant, ability to work independently and as part of a team.
- Good computer skills.
- Working knowledge of Microsoft Office.
- Good telephone skills.
- Excellent verbal and written communication skills.
- Good organisational skills.
Person Specification
Experience
Essential
- Previous medical secretarial / hospital experience.
- Previous experience working in a busy office.
- Previous experience of dealing with members of the public.
Desirable
- Knowledge of NHS systems.
- Working knowledge of PAS / Bluespier / CLIP.
Qualifications
Essential
- GCSE grade A to C in English and Maths.
- Typewriting / word processing RSA Level 2 or equivalent
Desirable
- AMSPAR qualification or working towards AMSPAR medical terminology qualification
Skills / Knowledge
Essential
- Knowledge and understanding of National Guidelines including 18 week RTT.
- Self-reliant, ability to work independently and as part of a team.
- Good computer skills.
- Working knowledge of Microsoft Office.
- Good telephone skills.
- Excellent verbal and written communication skills.
- Good organisational skills.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
