Job summary
We have an exciting post for maternity cover within the department. This exciting opportunity has arisen within the Women's and Children's Directorate for a Support Secretary to work as part of the Gynaecology team. We are a strong, proactive team who welcome innovation and adaptability within the service.
This is a full-time position, and candidates would be required to work 37.5 hours a week, Monday to Friday. We also offer some flexibility with home working for a limited number of days per week.
As well as being part of the busy department, you'll be required to prioritise your own workload on a day-to-day basis. Excellent IT and communication skills are essential for this role.
You will demonstrate excellent organisational skills, must be flexible in approach, able to exercise initiative and demonstrate a consistently high standard of professionalism, being aware of the need for confidentiality and integrity. We would require a strong communicator and dedicated team player.
We can offer you a friendly and supportive work environment where your work is valued. If this sounds like the role for you then apply now or email us to find out more. Informal enquiries are welcomed by contacting Lara Di Placido, Directorate Support Officer.
Main duties of the job
The purpose of this role is to provide a full medical secretarial service and administrative support to the Band 4 Senior Medical Secretaries and Consultant Gynaecologists who specialise in General Gynaecology and the Ambulatory service as well as support the Specialist Nurse Team.
About us
Worcestershire Acute Hospitals NHS Trust is a large
acute and specialised hospital trust that provides a range of local acute
services to the residents of Worcestershire and more specialised services to a
larger population in Herefordshire and beyond.
The Trust operates hospital-based services from
three sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and our
caring staff are recognised as providing good and outstanding patient-centred
care. You could be one of them.
We are committed to recruiting the best people to
work with us. Our values, which we ask all staff to demonstrate, underpin our
everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are proud to have achieved Timewise
accreditation - this means we are committed to embedding flexible working
within our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring a
DBS check as part of their employment check will have the cost of this check
(at the current rate) deducted from their salary. Please see link in Supporting
Information section for more details on DBS checks and costs.
Job description
Job responsibilities
The purpose of this job is to:
provide a full secretarial and administrative support service to the Band 4 Medical Secretaries and Specialist Nurses within the Women & Children's Division, specialising in Ambulatory and urgent suspected cancer pathway patients.
Job description
Job responsibilities
The purpose of this job is to:
provide a full secretarial and administrative support service to the Band 4 Medical Secretaries and Specialist Nurses within the Women & Children's Division, specialising in Ambulatory and urgent suspected cancer pathway patients.
Person Specification
Qualifications
Essential
- GCSE/CSE A-C Grade in English & Maths
Desirable
- RSA II Typinig
- Desire to work towards Amspar Diploma or equivalent qualification
Experience
Essential
- Minimum of 1 years previous secretarial / clerical experience
Desirable
- Experience of working within Obstetrics & Gynaecology.
PERSONAL QUALITIES
Essential
- Able to work as part of a team and deal with competing priorities.
- Able to communicate sensitively with patients.
- Flexible attitude to routine/ non routine work.
- Appreciates when to refer/seek assistance.
- Pays close attention to detail.
- Projects appropriate image to reflect standards of Directorate.
- Adaptable
- Ability to prioritise workloads and meet deadlines.
Desirable
- Capable of working independently, taking initiative to handle tasks proactively.
SKILLS/KNOWLEDGE
Essential
- Experienced in word processing, audio and copy typing skills.
- Knowledge of Microsoft Office.
- Good telephone skills.
- Excellent verbal and written communication skills.
- Good organisational skills.
- Familiar with filing systems
Desirable
- Knowledge of NHS systems
- Knowledge of PAS (Oasis)
- Knowledge of Bluespier
Other Requirements
Essential
- Handles high pressured situations with composure and maintains a positive attitude.
- Demonstrates sensitivity and respect for diverse patient populations and colleagues from different backgrounds.
- Must always maintain confidentiality when handling sensitive information and patient data.
Trust Values and Behaviours
Essential
- Able to demonstrate our Trust values and behaviours: -
- Being open and honest. We all communicate clearly and honestly, asking for help when we need it, and making it easier for the people around us to share ideas and concerns.
-
- Ensuring people feel cared for. We all take responsibility for actively supporting and nurturing a kind and compassionate environment for ourselves and others.
-
- Showing respect for everyone. We all act with consideration and fairness, valuing each other as individuals and appreciating our different perspectives.
Trust Values and Behaviours
Essential
- Able to demonstrate our Trust values and behaviours: -
- Being open and honest. We all communicate clearly and honestly, asking for help when we need it, and making it easier for the people around us to share ideas and concerns.
-
- Ensuring people feel cared for. We all take responsibility for actively supporting and nurturing a kind and compassionate environment for ourselves and others.
-
- Showing respect for everyone. We all act with consideration and fairness, valuing each other as individuals and appreciating our different perspectives.
Person Specification
Qualifications
Essential
- GCSE/CSE A-C Grade in English & Maths
Desirable
- RSA II Typinig
- Desire to work towards Amspar Diploma or equivalent qualification
Experience
Essential
- Minimum of 1 years previous secretarial / clerical experience
Desirable
- Experience of working within Obstetrics & Gynaecology.
PERSONAL QUALITIES
Essential
- Able to work as part of a team and deal with competing priorities.
- Able to communicate sensitively with patients.
- Flexible attitude to routine/ non routine work.
- Appreciates when to refer/seek assistance.
- Pays close attention to detail.
- Projects appropriate image to reflect standards of Directorate.
- Adaptable
- Ability to prioritise workloads and meet deadlines.
Desirable
- Capable of working independently, taking initiative to handle tasks proactively.
SKILLS/KNOWLEDGE
Essential
- Experienced in word processing, audio and copy typing skills.
- Knowledge of Microsoft Office.
- Good telephone skills.
- Excellent verbal and written communication skills.
- Good organisational skills.
- Familiar with filing systems
Desirable
- Knowledge of NHS systems
- Knowledge of PAS (Oasis)
- Knowledge of Bluespier
Other Requirements
Essential
- Handles high pressured situations with composure and maintains a positive attitude.
- Demonstrates sensitivity and respect for diverse patient populations and colleagues from different backgrounds.
- Must always maintain confidentiality when handling sensitive information and patient data.
Trust Values and Behaviours
Essential
- Able to demonstrate our Trust values and behaviours: -
- Being open and honest. We all communicate clearly and honestly, asking for help when we need it, and making it easier for the people around us to share ideas and concerns.
-
- Ensuring people feel cared for. We all take responsibility for actively supporting and nurturing a kind and compassionate environment for ourselves and others.
-
- Showing respect for everyone. We all act with consideration and fairness, valuing each other as individuals and appreciating our different perspectives.
Trust Values and Behaviours
Essential
- Able to demonstrate our Trust values and behaviours: -
- Being open and honest. We all communicate clearly and honestly, asking for help when we need it, and making it easier for the people around us to share ideas and concerns.
-
- Ensuring people feel cared for. We all take responsibility for actively supporting and nurturing a kind and compassionate environment for ourselves and others.
-
- Showing respect for everyone. We all act with consideration and fairness, valuing each other as individuals and appreciating our different perspectives.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
