Worcestershire Acute Hospitals NHS Trust

Supply Chain Co-ordinatort

The closing date is 04 August 2025

Job summary

*** This vacancy is currently only open to Herefordshire and Worcestershire NHS staff ***

Are you ready to make your mark and lead the development of a brand-new service from the ground up? We are excited to offer a unique opportunity for a proactive and enthusiastic Supply Chain Coordinator to join our Procurement & Supply Chain Team as we expand our service provision into Cardiopulmonary at Worcester Royal Hospital.

This is not just another logistics role, it's a chance to helpdesign, implement, and lead a service that will directly support clinical teams and improve patient care through the Trusts Cost Productivity Improvement Programme. If you are looking for a challenge and the opportunity to influence long-term operational excellence, this role is for you.

Main duties of the job

In this pivotal role, you will oversee day-to-day supply chain activities, ensuring efficient management of stock, timely delivery of goods, and smooth operational support for clinical and non-clinical departments.

As a Supply Chain Coordinator, you will play a vital part in maintaining high standards of service, driving continuous improvement, and supporting patient care through effective supply chain management.

About us

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is more than 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us. Our values, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Being open and honest

Ensuring people feel cared for

Showing respect to everyone

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

DBS Checks and Costs

Any applicants who are offered posts requiring a DBS check as part of their employment check will have the cost of this check (at the current rate) deducted from their salary. Please see link in Supporting Information section for more details on DBS checks and costs.

Date posted

21 July 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year

Contract

Permanent

Working pattern

Full-time, Flexible working

Reference number

C9365-25-0615-1

Job locations

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

The Alexandra Hospital

Woodrow Drive

Redditch

Worcestershire

B987UB

Job description

Job responsibilities

Deal/distribute any post or incoming correspondence within the Supply Chain section.

To take receipt, sign for and book in delivered goods whilst reporting any discrepancies and taking the appropriate corrective action, and liaising with suppliers when items do not arrive as expected.

To undertake activities regarding stock movement analysis and re-order level assessment in conjunction with user requirements.

To advise and agree upon replenishment levels with authorised staff in accordance with agreed procedures as part of the Supply Chain Review Programme.

To deliver goods to their correct end destination and obtain a signed delivery note where applicable.

To continually develop and improve relationships with internal customers through regular personal contact with a view to developing knowledge of medical and surgical consumables to facilitate the Supply Chain Review Programme.

To monitor and control replenishment levels, in-house and at ward level. To order and maintain optimum stock levels and replenish via economic ordering quantities. Data is to be captured via the use of the hand held PDA and then transmitted to the relevant stock management or inventory management system.

Be aware of and adhere to, the correct ethics in transacting in public business. To display a high standard of conduct and a professional approach when in contact with internal and external customers.

To move and distribute materials using the appropriate manual handling equipment whilst observing Health and Safety Procedures at all times.

To put away top up items in to agreed stock locations ensuring the stock rotation of goods.

To operate mechanical aids in a responsible and safe manner, keeping equipment and working areas safe, clean and tidy whilst ensuring compliance to Health and Safety Procedures at all times. Non- compliance to be reported to the line manager.

To carry out stock taking duties in relevant areas.

Issue stock to internal and external sites adhering to prescribed procedures to facilitate the costing out of materials to the appropriate area.

To maintain systems for filing of delivery notes and all associated paperwork.

To participate in training sessions to assist in personal and departmental development

To train, educate and give guidance on ordering procedures to Trust personnel in the light of changing circumstances.

To monitor contract compliance and advise Requistioners on the most efficient ordering procedures whilst adhering to Trust policies.

Carry out Supply Chain staff relief duties at other locations as and when required.

Deal with queries in a professional and efficient manner, treating customers as you would wish to be treated and promoting a get it right first time ethos.

To arrange the return of products in accordance with prescribed procedures. Liaising with customers and suppliers, obtaining the relevant authorisation and packing the items for despatch where appropriate.

To organise and prioritise workloads which have competing deadlines, whilst managing these conflicting demands efficiently.

Provide advice and information to internal customers with regards to stock management and product availability by using E-mail, telephone, virtual and face to face meetings.

To use reporting programmes to interrogate systems for product analysis and provide usage data for budget holders.

Be responsible for the day to day security of all goods, equipment and materials within the materials management working environment.Assist in the implementation of new product ranges on top up as advised by senior staff as part of the Trust Savings Work plan.

To actively contribute to the efficiency of the section by embracing the core values of the Departmental Strategy. To provide the level of service and performance to meet the departmental objectives as defined by Senior Management. This requires being flexible in approach to an ever changing, demanding and dynamic NHS working environment.

To ensure stock rooms are kept clean and tidy and free from debris in line with Infection Control policies.To abide by Trust SFIs and to ensure adequate levels of control are in place with regards to ordering goods.