Job summary
The NMTR coordinator is an integral member of our team. You will have responsibility for collecting a broad range of clinical and outcome data relating to Trauma admissions and enter the data on to the National Major Trauma Registry.
You will be expected to work closely with colleagues to achieve submission deadlines and ensure high quality data for national quarterly dashboards, peer review assessment and other relevant accreditations, audits and research projects.
Main duties of the job
-
- To provide accurate collection of data for all major trauma patients, in preparation for submission of data to NMTR
- To ensure that all NMTR eligible patient details are submitted within 40 days of discharge
- To interpret and consolidate information from multiple sources to ensure a complete and accurate patient record on NMTR
- Responsible for the accurate and timely entry of Trauma data onto the NMTR database. Identifying issues and ensuring that they are resolved by liaising with clinical and management teams, both within the Emergency Department and across the wider Trust.
- Compilation and dissemination of information to support clinical teams in managing performance and adapting clinical practices.
- Provide data to other information users at all levels throughout the Trust and to appropriate external users as instructed.
- Carry out ad-hoc analysis of data as requested by staff throughout the Trust ensuring understanding of data provided and advising of its appropriate use as needed.
- Assist the Trust in its auditing information systems for the accurate recording of all patient activity.
- Validate and assess the standard of data making corrections, advising of findings and carrying out further investigations of issues, working with appropriate Trust Managers.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is nearly 6,800 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
Job description
Job responsibilities
Information Responsibilities
- To provide accurate collection of data for all major trauma patients, in preparation for submission of data to NMTR
- To ensure that all NMTR eligible patient details are submitted within 40 days of discharge
- To interpret and consolidate information from multiple sources to ensure a complete and accurate patient record on NMTR
- Responsible for the accurate and timely entry of Trauma data onto the NMTR database. Identifying issues and ensuring that they are resolved by liaising with clinical and management teams, both within the Emergency Department and across the wider Trust.
- Compilation and dissemination of information to support clinical teams in managing performance and adapting clinical practices.
- Provide data to other information users at all levels throughout the Trust and to appropriate external users as instructed.
- Carry out ad-hoc analysis of data as requested by staff throughout the Trust ensuring understanding of data provided and advising of its appropriate use as needed.
- To ensure that the Data Protection Act recommendations relating to the provision of information are followed at all times.
Data Collection and Processing
- Assist the Trust in its auditing information systems for the accurate recording of all patient activity.
- Update the Trust Information system to correct known data errors or complete missing information on patient records to include demographics and activity data.
- Obtain information from external and internal sources to improve the completeness of the Trusts data.
- Validate and assess the standard of data making corrections, advising of findings and carrying out further investigations of issues, working with appropriate Trust Managers.
Other Information Duties
- Provide assistance to other staff within the department as required.
- Ensure all processes have written current procedures and that they are followed and maintained at all times.
- Cover the work of colleagues during periods of absence or peak workloads.
General Duties:
- Participate in appraisals and personal reviews and work to achieve agreed set objectives
- Participate in appropriate training and development activities, to include specific software training to ensure continued development of IT skills.
- Support the department with any ad-hoc administrative duties.
Job description
Job responsibilities
Information Responsibilities
- To provide accurate collection of data for all major trauma patients, in preparation for submission of data to NMTR
- To ensure that all NMTR eligible patient details are submitted within 40 days of discharge
- To interpret and consolidate information from multiple sources to ensure a complete and accurate patient record on NMTR
- Responsible for the accurate and timely entry of Trauma data onto the NMTR database. Identifying issues and ensuring that they are resolved by liaising with clinical and management teams, both within the Emergency Department and across the wider Trust.
- Compilation and dissemination of information to support clinical teams in managing performance and adapting clinical practices.
- Provide data to other information users at all levels throughout the Trust and to appropriate external users as instructed.
- Carry out ad-hoc analysis of data as requested by staff throughout the Trust ensuring understanding of data provided and advising of its appropriate use as needed.
- To ensure that the Data Protection Act recommendations relating to the provision of information are followed at all times.
Data Collection and Processing
- Assist the Trust in its auditing information systems for the accurate recording of all patient activity.
- Update the Trust Information system to correct known data errors or complete missing information on patient records to include demographics and activity data.
- Obtain information from external and internal sources to improve the completeness of the Trusts data.
- Validate and assess the standard of data making corrections, advising of findings and carrying out further investigations of issues, working with appropriate Trust Managers.
Other Information Duties
- Provide assistance to other staff within the department as required.
- Ensure all processes have written current procedures and that they are followed and maintained at all times.
- Cover the work of colleagues during periods of absence or peak workloads.
General Duties:
- Participate in appraisals and personal reviews and work to achieve agreed set objectives
- Participate in appropriate training and development activities, to include specific software training to ensure continued development of IT skills.
- Support the department with any ad-hoc administrative duties.
Person Specification
Knowledge/Understanding
Essential
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
Qualifications
Essential
- GCSE English Language and Mathematics, Grade 4 or higher (or equivalent qualifications)
Desirable
- NVQ Level 3 or equivalent qualification
Experience
Essential
- Previous experience of administrative working in NHS/Healthcare Provider.
- Experience in interpret and apply information accurately
Desirable
- Experience of working for more than one person
Personal Qualities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Excellent organisational skills.
- Confident telephone manner and good communication skills.
- Ability to use existing information systems to develop reports and documents.
- Attention to detail and high standard of accuracy.
- Able to work autonomously.
- Team player.
- Enthusiasm and tenacity to kick-start new initiatives.
- Self-motivated with the ability to show initiative, act on own decisions and take responsibility.
Desirable
- Ability to deal with senior NHS management and clinical staff.
- Ability to present data at regular meetings.
- Ability to work across the WAHT sites.
- Ability to attend network meetings outside of the Trust.
- Knowledge of the NHS and Trust.
Person Specification
Knowledge/Understanding
Essential
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
Qualifications
Essential
- GCSE English Language and Mathematics, Grade 4 or higher (or equivalent qualifications)
Desirable
- NVQ Level 3 or equivalent qualification
Experience
Essential
- Previous experience of administrative working in NHS/Healthcare Provider.
- Experience in interpret and apply information accurately
Desirable
- Experience of working for more than one person
Personal Qualities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Excellent organisational skills.
- Confident telephone manner and good communication skills.
- Ability to use existing information systems to develop reports and documents.
- Attention to detail and high standard of accuracy.
- Able to work autonomously.
- Team player.
- Enthusiasm and tenacity to kick-start new initiatives.
- Self-motivated with the ability to show initiative, act on own decisions and take responsibility.
Desirable
- Ability to deal with senior NHS management and clinical staff.
- Ability to present data at regular meetings.
- Ability to work across the WAHT sites.
- Ability to attend network meetings outside of the Trust.
- Knowledge of the NHS and Trust.
