Director of Estates & Facilities

Job description

Job responsibilities

Improving Diversity and Inclusive Recruitment:

As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role.

Applicants will be prompted in the application form to declare if they wish to be considered under this expanded Guaranteed Interview Scheme, and their response would be visible to the Shortlisting Panel.

If you have any queries about expanded Guaranteed Interview Scheme, please contact Rob Saunders (HR Manager - Recruitment) in confidence via email robert.saunders1@nhs.net

Key Accountabilities

Accountable for the provision of professional advice to the Deputy Chief Executive/Chief Operating Officer in relation to the Trusts Estate, infrastructure and Facilities support services together with the operational management of services across the Estates and Facilities portfolio ensuring that they are managed effectively, safely and within agreed budgets.

To develop a strategy for the improvement of the quality and utilisation of the Trust Estate, ensuring a patient centered environment that aligns with the Trust Service Strategy and offers best value for money.

The Director of Estates and Facilities will be the Senior Responsible Person for all professional aspects of the Estate, Capital design, Development and Project management under their control. This will include taking full accountability for design, safety, quality, technical suitability and statutory compliance with all relevant government directives and providing assurance to the Trust Management Executive on all aspects of statutory compliance relating to the estate.

Act as Trust lead on matters relating to Health and Safety and Fire Safety across the Trust, and chair the Trusts Health and Safety Committee and liaise with the Health and Safety Executive as appropriate.

Accountable on behalf of the Trust as Security Management Director as defined by NHS Protect.

To ensure that appropriate and effective estates and capital development expertise is available to the Trust to support capital business case development

Act as Programme Director to ensure that the major phases of the Trusts strategy for the Estate following business case approval are delivered to time and within budgeted cost.

Ensure systems are in place to secure resilience and continuity of power supply to all hospital sites within the Trust as part of organisational resilience and emergency planning.

Key Responsibilities Corporate

To participate fully in the overall management and leadership of the Trust as a member of Trust Management Executive.

To contribute to the development of the Trusts Corporate Strategies and Objectives and ensuring that Directorate specific objectives are aligned to these.

To promote the Trusts vision and values.

Act as a role model and adhere to the Trust and NHS Standards of Conduct for Managers at all times.

To ensure the development of a partnership approach within the Herefordshire and Worcestershire ICS and with other public and private sector organisations as appropriate.

To participate in the Estates Executive on call rota.

To develop the Trusts Estates and Facilities Strategies to support the Trusts clinical and business priorities.

Ensure robust and up to date development control plans are in place to make the most effective use of space across the Trust.

To provide strategic advice and direction to the Deputy Chief Executive/Chief Operating Officer and TME on all matters related to the Trusts Estates and Facilities support services, including Procurement and Decontamination.

To provide strategic and professional advice to the Trust Management Executive on all property, land and premises matters, including the potential for land disposal.

Take the lead on the Trusts Sustainability Strategy, Energy Strategy and Carbon Management Strategy/Plan.

To be responsible for developing and maintaining a wide range of external relationships, notably with regulators, local councils, Trust contractors and PFI partners.

Key Responsibilities - Directorate

Operational

Assume full accountability and day to day management responsibility for the effective service delivery and high standard of performance across the Estates and Facilities portfolio.

Ensure in conjunction with clinical leads that Estates and Facilities services achieve best practice in relation to infection prevention and high standards of hygiene in order to enhance patient wellbeing.

To ensure that all Estates and Facilities services respond with a positive customer focus and in particular putting patients at the heart of service delivery.

Responsible for ensuring that the physical environment within the Trust is conducive to providing excellent patient care and meets customers expectations.

Development and effective management of the Trusts estate critical infrastructure and backlog maintenance capital programme.

Ensuring that there is a risk based, prioritised plan in place for managing backlog maintenance.

To act as lead Director for the Worcestershire Royal Hospital PFI contract, ensuring that appropriate systems are in place to monitor effectively and efficiently, all services provided to fulfil the Trust output specifications and follow the agreed payment mechanisms.

Provide appropriate services and/or contracts to maintain specialist infrastructure and equipment, in particular medical devices.

Leadership and Workforce

The post holder will provide strong, effective and visible leadership across the portfolio promoting effective team working and acting as a role model for staff.

The post holder will, through the management structure apply effective performance management arrangements with their team to deliver high quality, safe and compliant services.

Responsibility for the management of staffing resources, monitoring of performance, objective setting and regular appraisals of directly managed staff.

Ensure that all staff within the Directorate have the right level of knowledge and skill to deliver services to a high standard utilising an effective framework for training and sharing values at all levels.

To promote the development of a customer service culture that is effectively delivered by staff across the Directorate.

Ensure there are regular and effective communications mechanisms in place throughout the Directorate which ensure that both corporate and Directorate messages reach staff at all levels and that there are regular and effective listening forums in place for staff feedback.

Financial Management and Control

Manage the Estates and Facilities budgets, both capital and revenue, and ensure that expenditure is maintained within agreed budgetary limits.

Provide assurance that effective control measures are in place across all areas of the Directorate to ensure economic deployment of resources both pay and non-pay.

Develop and deliver targeted cost improvement and sustainability plans as required.

Maintain the highest level of financial probity and compliance with the Trusts Standing Financial Instructions.

Monitor the performance of Estates and Facilities services through national benchmarking tools, reporting performance to the Trust Management Executive and developing improvement plans where performance falls below the expected level.

Ensure that all Trust Estates and facilities services operate at or above the nationally set benchmarks.

Organise the collation of Estates and Facilities data sets to inform ERIC and Model Hospital reporting regime.

Risk And Compliance

The post holder is fully accountable and responsible for ensuring that the Estate infrastructure and Facilities services are compliant with statutory and NHS standards, identifying where there are gaps in compliance, instigating mitigating actions and putting into place robust plans to achieve compliance.

Providing assurance to the Deputy Chief Executive/Chief Operating Officer and the Trust with regard to the state of statutory compliance together with remedial and mitigation plans where shortfalls have been identified.

Ensuring that there are effective governance processes in place within the Directorate to identify risks, to regularly review risks and where appropriate escalate risks from the Directorate to Corporate risk register.

Person Specification

Qualifications

Essential

• The postholder will be required to have professional and specialist knowledge across a range of Estates/Facilities activities acquired through post graduate courses or equivalent, professional experience plus financial, managerial and strategic knowledge.
• The post demands an enthusiastic, highly motivated individual with very significant levels of experience in a senior estates/facilities management position in a large complex acute trust.

Desirable

• Extensive knowledge of NHS healthcare buildings, systems and management
• Knowledge of Fire safety management systems and designs.
• Formal qualification in Project Management

Improving Diversity and Inclusive Recruitment

Essential

• As part of the Trust's aim to improve diversity across the Trust, positive action is being taken and all applications for this post from BAME, Disabled and LGBT+ candidates can request to be considered under an expanded Guaranteed Interview Scheme if they meet the minimum criteria as specified in the person specification for this role. Here you can declare if you wish to be considered under this expanded Guaranteed Interview Scheme and this response would be visible to the Shortlisting Panel.

Experience

Essential

• Experience of effective management of large & complex budgets.
• A proven success in the implementation of strategic plans
• A proven record of success in managing operational change and service transformation / integration while also developing and maintaining high standards of quality.
• Extensive experience of dealing with a wide range of regulators and producing action plans in response to regulators inspections/audits.

Desirable

• Extensive experience of developing service specifications and performance monitoring systems across a broad range of
• Estates/Facilities services in a number of in-house/contract settings

Skills

Essential

• To be responsible for the implementation of Trust policies and relevant UK legislation, especially those relating to the
• management of Estates and Environmental issues.
• Ability to motivate a team of Estates/Facilities professionals in order to meet business objectives.
• The ability to interpret specialist health service policies and procedures relating to estates and environment so these can be understood, Trust wide

Desirable

• Project management skills.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust

Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

Employer's website

https://www.worcsacute.nhs.uk/ (Opens in a new tab)