Job summary
An exciting opportunity has arisen for a post-holder to join our Urgent Care team as a National Major Trauma Registry (NMTR) Coordinator.The
post holder will be responsible for the provision of data to both NMTR and the
trusts Internal Trauma Registry. This will involve tracking all trauma calls
through their inpatient stay, and the identification, using the NMTR inclusion
criteria, of patients admitted to the Trust with trauma. Subsequently the post
holder will be responsible for collating information from the entire inpatient
stay, confirming the accuracy of the data with a nominated consultant, and
submitting data via the NMTR system. In addition, the post holder will be
responsible for disseminating information on the standards of trauma care
within the Trust and participating in cross site audit meetings. The post
holder will be expected to enhance performance on the light of the NMTR audit
data and returns. The post holder will be required to collect and collate
information on trauma patients.
Main duties of the job
The purpose of this role is to provide senior administrative support to Data within the Trauma Service with the following key objective:
Manage the process and directly submit timely, accurate and reliable data to both NMTR and Internal Trauma Registry, working on Standard Operating Procedures (SOPs).
To provide reporting and analysis of data as required.
The National Major Trauma Registry (NMTR), formerly known as TARN, has been working with the NHS Trusts in England and Wales for over 20 years to improve emergency health care systems by collating and analysing trauma patient care data within each Trust. The NMTR system has multiple important purposes within Major Trauma Networks:
Generation of the nationally mandated Trauma Dashboard.
Injury Severity Scoring and Best Practice Tariff reporting for NHS England.
A statistical base to support clinical audit.
A source of information to support trauma service improvement.
Quarterly comparative reports for participating hospitals.
About us
Worcestershire Acute Hospitals NHS Trust is a large
acute and specialised hospital trust that provides a range of local acute
services to the residents of Worcestershire and more specialised services to a
larger population in Herefordshire and beyond.
The Trust operates hospital-based services from
three sites in Kidderminster, Redditch and Worcester
Our workforce is more than 7,000 strong, and our
caring staff are recognised as providing good and outstanding patient-centred
care. You could be one of them.
We are committed to recruiting the best people to
work with us. Our values, which we ask all staff to demonstrate, underpin our
everyday work and remain firmly at the heart of all we do.
Being open and honest
Ensuring people feel cared for
Showing respect to everyone
We are proud to have achieved Timewise
accreditation - this means we are committed to embedding flexible working
within our organisation as a flex positive employer.
DBS Checks and Costs
Any applicants who are offered posts requiring a
DBS check as part of their employment check will have the cost of this check
(at the current rate) deducted from their salary. Please see link in Supporting
Information section for more details on DBS checks and costs.
Job description
Job responsibilities
Information Responsibilities
- To provide accurate collection of data for all major trauma patients, in preparation for submission of data to NMTR
- To ensure that all NMTR eligible patient details are submitted within 40 days of discharge
- To interpret and consolidate information from multiple sources to ensure a complete and accurate patient record on NMTR
- Responsible for the accurate and timely entry of Trauma data onto the NMTR database. Identifying issues and ensuring that they are resolved by liaising with clinical and management teams, both within the Emergency Department and across the wider Trust.
- Compilation and dissemination of information to support clinical teams in managing performance and adapting clinical practices.
- Provide data to other information users at all levels throughout the Trust and to appropriate external users as instructed.
- Carry out ad-hoc analysis of data as requested by staff throughout the Trust ensuring understanding of data provided and advising of its appropriate use as needed.
- To ensure that the Data Protection Act recommendations relating to the provision of information are followed at all times.
Data Collection and Processing
- Assist the Trust in its auditing information systems for the accurate recording of all patient activity.
- Update the Trust Information system to correct known data errors or complete missing information on patient records to include demographics and activity data.
- Obtain information from external and internal sources to improve the completeness of the Trusts data.
- Validate and assess the standard of data making corrections, advising of findings and carrying out further investigations of issues, working with appropriate Trust Managers.
Other Information Duties
- Provide assistance to other staff within the department as required.
- Ensure all processes have written current procedures and that they are followed and maintained at all times.
- Cover the work of colleagues during periods of absence or peak workloads.
General Duties:
- Participate in appraisals and personal reviews and work to achieve agreed set objectives
- Participate in appropriate training and development activities, to include specific software training to ensure continued development of IT skills.
- Support the department with any ad-hoc administrative duties.
Job description
Job responsibilities
Information Responsibilities
- To provide accurate collection of data for all major trauma patients, in preparation for submission of data to NMTR
- To ensure that all NMTR eligible patient details are submitted within 40 days of discharge
- To interpret and consolidate information from multiple sources to ensure a complete and accurate patient record on NMTR
- Responsible for the accurate and timely entry of Trauma data onto the NMTR database. Identifying issues and ensuring that they are resolved by liaising with clinical and management teams, both within the Emergency Department and across the wider Trust.
- Compilation and dissemination of information to support clinical teams in managing performance and adapting clinical practices.
- Provide data to other information users at all levels throughout the Trust and to appropriate external users as instructed.
- Carry out ad-hoc analysis of data as requested by staff throughout the Trust ensuring understanding of data provided and advising of its appropriate use as needed.
- To ensure that the Data Protection Act recommendations relating to the provision of information are followed at all times.
Data Collection and Processing
- Assist the Trust in its auditing information systems for the accurate recording of all patient activity.
- Update the Trust Information system to correct known data errors or complete missing information on patient records to include demographics and activity data.
- Obtain information from external and internal sources to improve the completeness of the Trusts data.
- Validate and assess the standard of data making corrections, advising of findings and carrying out further investigations of issues, working with appropriate Trust Managers.
Other Information Duties
- Provide assistance to other staff within the department as required.
- Ensure all processes have written current procedures and that they are followed and maintained at all times.
- Cover the work of colleagues during periods of absence or peak workloads.
General Duties:
- Participate in appraisals and personal reviews and work to achieve agreed set objectives
- Participate in appropriate training and development activities, to include specific software training to ensure continued development of IT skills.
- Support the department with any ad-hoc administrative duties.
Person Specification
Qualifications
Essential
- GCSE English Language and Mathematics, Grade 4 or higher (or equivalent qualifications)
Desirable
- NVQ Level 3 or equivalent qualification
Knowledge and Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Experience
Essential
- Previous experience of administrative working in NHS/Healthcare Provider.
- Experience in interpret and apply information accurately
Desirable
- Experience of working for more than one person
Personal Qualities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Excellent organisational skills.
- Confident telephone manner and good communication skills.
- Ability to use existing information systems to develop reports and documents.
- Attention to detail and high standard of accuracy.
- Able to work autonomously.
- Team player.
- Enthusiasm and tenacity to kick-start new initiatives.
- Self-motivated with the ability to show initiative, act on own decisions and take responsibility.
Desirable
- Ability to deal with senior NHS management and clinical staff.
- Ability to present data at regular meetings.
- Ability to work across the WAHT sites.
- Ability to attend network meetings outside of the Trust.
- Knowledge of the NHS and Trust.
Knowledge and Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Person Specification
Qualifications
Essential
- GCSE English Language and Mathematics, Grade 4 or higher (or equivalent qualifications)
Desirable
- NVQ Level 3 or equivalent qualification
Knowledge and Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Experience
Essential
- Previous experience of administrative working in NHS/Healthcare Provider.
- Experience in interpret and apply information accurately
Desirable
- Experience of working for more than one person
Personal Qualities
Essential
- Ability to prioritise workload and to adapt effectively to changing priorities
- Excellent organisational skills.
- Confident telephone manner and good communication skills.
- Ability to use existing information systems to develop reports and documents.
- Attention to detail and high standard of accuracy.
- Able to work autonomously.
- Team player.
- Enthusiasm and tenacity to kick-start new initiatives.
- Self-motivated with the ability to show initiative, act on own decisions and take responsibility.
Desirable
- Ability to deal with senior NHS management and clinical staff.
- Ability to present data at regular meetings.
- Ability to work across the WAHT sites.
- Ability to attend network meetings outside of the Trust.
- Knowledge of the NHS and Trust.
Knowledge and Skills
Essential
- Excellent communication skills with the ability to interact with all levels of staff.
- Excellent knowledge of Microsoft Word, Excel and Power Point
Desirable
- Understanding and knowledge of clinical systems procedures
- Demonstrate audit skills
- Knowledge of NMTR processes (previously TARN)
- Knowledge of coding
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
