Job summary
We have an exciting opportunity for a Trainee Buyer to join our Procurement and Supply Chain department based at the Alexandra Hospital, Redditch. This role will support the Transactional Procurement team in operational purchasing and support customers on their requirements and with suppliers to identify and secure supply and contribute to financial savings. This role will also support the Strategic Procurement team with cost saving initiatives.
Our Procurement and Supply Chain team provide professional procurement expertise, advice and services across the organisation ensuring value for money is achieved, whilst fundamentally supporting the delivery of high-quality patient care.
Main duties of the job
To work
across clinical and non-clinical environments supporting the purchase to pay
cycle for all hospital sites of the Trust.
The role includes the processing of electronic requests for good and
services via the trust ordering system and requires analytical and customer focused
approach with attention to detail to add value.
Must be able
use own initiative and work within the appropriate time scales approach, with
the Standing Financial Instructions and Standing Orders guidelines and
controls. Must be able to work independently and as part of a team and support
the Strategic Procurement team, internal and external stakeholders including
the wider Foundation Group on cost saving initiatives.
The role
involves liaising with customers on their requirements and with suppliers to
identify and secure supply. The role will also involve ensuring that smooth
electronic transactions are progressed through the Trusts Purchase to Pay
system in line with standardised contracts.
A critical aspect
of the role is to provide advice and guidance to user/staff and customers, on
the purchase and delivery of goods and services, to ensure compliance in
relation to Procurement and the Supply Chain.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
Support the strategic procurement
team with cost saving initiatives and assist with project paperwork ensuring
CAGs and contracts get signed in line with Trust SFIs.
Provide administration support for
financial approval calls.
Undertake validation activities on
NHS Supply Chain savings opportunities.
To support the administration of
financial notifications in the Trusts purchase to pay system.
Assist the buying and Supply Chain team with queries on
orders and provide support in seeking alternatives.
Undertake requisition processing
and provide support to external stakeholders.
To be responsible for new supplier
set ups on iProcurement, challenging requests where necessary and ensuring the
correct paperwork has been submitted.
Support eProcurement system
processes and catalogue administration ensuring the correct products are added
or removed in line with project completion.
Filling
of regular communications sent out from the Procurement Department.
Deal with queries in a professional and efficient
manner, treating customers as you would wish to be treated in line with the
Trust standards and behaviours and promoting a get it right first-time ethos.
To administer shared inboxs and
ensure that queries are resolved or forwarded to the relevant team member in a
timely way when needed.
Provide verbal and written guidance
to requisitioners and inform them of the existing procedures/guidance available
to help them raise requisitions and action notifications.
Prioritise and organise own
workload.
Be aware of and adhere to, the correct ethics in
transacting in public business. To
display a high standard of conduct and a professional approach when in contact
with internal and external customers and developing their
knowledge of Public Sector procurement and code of conduct.
To participate in training sessions to assist in
personal and departmental development.
To train,
educate and give guidance on ordering procedures to Trust personnel in the
light of changing circumstances.
To use the
Trust reporting programmes to interrogate systems for product analysis and
provide usage data for budget holders.
Assist in
the implementation of new product ranges on top up as advised by senior staff
as part of the Trust Savings Work plan.
To actively contribute to the efficiency of the
section by embracing the core values of the Departmental Strategy. To provide
the level of service and performance to meet the departmental objectives as
defined by The Head of Procurement and Materials Management Supervisor. This
requires being flexible in approach to an ever changing, demanding and dynamic
NHS working environment.
Undertake
any other tasks as allocated by the Procurement and Supplies team.
The work patterns are unpredictable due to the
requirements of both customers and suppliers
Job description
Job responsibilities
Support the strategic procurement
team with cost saving initiatives and assist with project paperwork ensuring
CAGs and contracts get signed in line with Trust SFIs.
Provide administration support for
financial approval calls.
Undertake validation activities on
NHS Supply Chain savings opportunities.
To support the administration of
financial notifications in the Trusts purchase to pay system.
Assist the buying and Supply Chain team with queries on
orders and provide support in seeking alternatives.
Undertake requisition processing
and provide support to external stakeholders.
To be responsible for new supplier
set ups on iProcurement, challenging requests where necessary and ensuring the
correct paperwork has been submitted.
Support eProcurement system
processes and catalogue administration ensuring the correct products are added
or removed in line with project completion.
Filling
of regular communications sent out from the Procurement Department.
Deal with queries in a professional and efficient
manner, treating customers as you would wish to be treated in line with the
Trust standards and behaviours and promoting a get it right first-time ethos.
To administer shared inboxs and
ensure that queries are resolved or forwarded to the relevant team member in a
timely way when needed.
Provide verbal and written guidance
to requisitioners and inform them of the existing procedures/guidance available
to help them raise requisitions and action notifications.
Prioritise and organise own
workload.
Be aware of and adhere to, the correct ethics in
transacting in public business. To
display a high standard of conduct and a professional approach when in contact
with internal and external customers and developing their
knowledge of Public Sector procurement and code of conduct.
To participate in training sessions to assist in
personal and departmental development.
To train,
educate and give guidance on ordering procedures to Trust personnel in the
light of changing circumstances.
To use the
Trust reporting programmes to interrogate systems for product analysis and
provide usage data for budget holders.
Assist in
the implementation of new product ranges on top up as advised by senior staff
as part of the Trust Savings Work plan.
To actively contribute to the efficiency of the
section by embracing the core values of the Departmental Strategy. To provide
the level of service and performance to meet the departmental objectives as
defined by The Head of Procurement and Materials Management Supervisor. This
requires being flexible in approach to an ever changing, demanding and dynamic
NHS working environment.
Undertake
any other tasks as allocated by the Procurement and Supplies team.
The work patterns are unpredictable due to the
requirements of both customers and suppliers
Person Specification
Skills & Knowledge
Essential
- Knowledge of the Purchase to Pay process.
Experience
Essential
- Procurement experience.
- Experience of ordering systems.
- Experience of dealing with suppliers.
- Experience of IT Office Systems Microsoft, Excel, Word.
- Experience of working in a business environment.
Qualifications
Essential
- Good standard of General Education.
- Good IT and keyboard Skills.
- Computer literate.
Desirable
- Knowledge and understanding of the NHS.
- An understanding of Trusts Standing Financial Instructions and Procurement procedures.
Person Specification
Skills & Knowledge
Essential
- Knowledge of the Purchase to Pay process.
Experience
Essential
- Procurement experience.
- Experience of ordering systems.
- Experience of dealing with suppliers.
- Experience of IT Office Systems Microsoft, Excel, Word.
- Experience of working in a business environment.
Qualifications
Essential
- Good standard of General Education.
- Good IT and keyboard Skills.
- Computer literate.
Desirable
- Knowledge and understanding of the NHS.
- An understanding of Trusts Standing Financial Instructions and Procurement procedures.
