Job summary
This
is a new and exciting opportunity to join the Worcestershire Acute Hospitals
NHS Trust (WAHT) Cardiopulmonary team toimplement and deliver inventory
management solutions alongside providing additional administrative support for
the departments clinical teams. This new position has the potential to unlock savings, improve patient care, and create
greater supply chain resilience throughactive
engagement in inventory management, financial reporting and advanced clerical
roles within both Cardiology and Respiratory physiology services. The post
holder will be trusted to provide consistently outstanding performance and
exemplary service as part of the WAHT's ongoing commitment to the
Cardiopulmonary services of the regions patient's.
Main duties of the job
Implement and manage inventory
at department level, acting as a primary point of contact and attending ward
department meetings when required
To provide expert advice on
usage trends, stock levels, product range and stock management procedures to
clinical/department managers with close working relationships to the
procurement team across the Trust
To review and resolve all
discrepancies concerning stock by liaising with clinicians, customers and
external suppliers as appropriate. To advise on appropriate action for uplifts
and return policies and to implement as necessary
Analysis of virtual and face
to face clinic slots/physiologist time to maximize availability
Calling patients prior to
appointments to ensure reduced DNA % and increased clinic availability
Contacting patients whose
remote monitors are disconnected with explanation and advice on how to connect
to the transmitter
To be responsible for the
successful management of the relationship between clinical and non-clinical
staff within departments through regular meetings and contact with managers to
identify and resolve stock issues
Communicate regularly with
department staff specific to both Cardiology and Respiratory consumables and
stock levels
Maintain strong links with
industry and companies associated with Cardiopulmonary stock
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
The post holder will be
responsible for the inventory management of regularly used consumables within
Cardiopulmonary clinical areas ensuring Cardiology and Respiratory stock levels
are managed and maintained in an efficient and cost effective manner in line
with agreed procedures and processes via department policy. To provide admin
support to the Physiologist Cardiac Rhythm Monitoring/Pacemaker service by
contacting patients to optimize clinic lists via: booking appointments,
answering appointment queries and capturing information about patients lost to
follow up and DNA analysis. Making phone calls to remote monitoring pacemaker
patients to ensure regular device downloads are made and re-connect signal
where device monitoring has been lost. Take responsibility for the security of
goods from the point of receipt and ensure stock is replenished in a timely
manner and in its correct storage area. Maintain regular contact with Finance
for monthly stock updates and annual external Auditors. Work unsupervised,
using own initiative in clinical areas adhering to published and inferred
standards, policies and procedures. The post holder will prioritise
their own workload
under supervision of registered and/or responsible staff and understand the boundaries of their practice
Job description
Job responsibilities
The post holder will be
responsible for the inventory management of regularly used consumables within
Cardiopulmonary clinical areas ensuring Cardiology and Respiratory stock levels
are managed and maintained in an efficient and cost effective manner in line
with agreed procedures and processes via department policy. To provide admin
support to the Physiologist Cardiac Rhythm Monitoring/Pacemaker service by
contacting patients to optimize clinic lists via: booking appointments,
answering appointment queries and capturing information about patients lost to
follow up and DNA analysis. Making phone calls to remote monitoring pacemaker
patients to ensure regular device downloads are made and re-connect signal
where device monitoring has been lost. Take responsibility for the security of
goods from the point of receipt and ensure stock is replenished in a timely
manner and in its correct storage area. Maintain regular contact with Finance
for monthly stock updates and annual external Auditors. Work unsupervised,
using own initiative in clinical areas adhering to published and inferred
standards, policies and procedures. The post holder will prioritise
their own workload
under supervision of registered and/or responsible staff and understand the boundaries of their practice
Person Specification
Qualifications
Essential
- NVQ level 3 or equivalent working experience
- Formal supply chain or inventory management training
Desirable
- GCSE at grade C above, or equivalent in English and Maths
- AMSPAR
Knowledge and Skills
Essential
- Intermediate Microsoft Office skills
- Strong interpersonal and communication skills
- Ability to analyse data, identifying trends and make evidence based recommendations
- Good organisational skills
- Troubleshooting and problem solving skills
Desirable
- Cardiology consumable knowledge
- Cardiac Rhythm Monitoring devices, pacemaker knowledge
- Respiratory consumable knowledge-Lung Function, CPAP
- Knowledge of medical terminology
Experience
Essential
- Working knowledge of inventory management and replenishment systems
- Warehouse, inventory management or stock replenishment experience
- Previous experience of working in an office
Desirable
- Materials Management within the NHS
- Knowledge of Oasis system
- Previous NHS experience
Person Specification
Qualifications
Essential
- NVQ level 3 or equivalent working experience
- Formal supply chain or inventory management training
Desirable
- GCSE at grade C above, or equivalent in English and Maths
- AMSPAR
Knowledge and Skills
Essential
- Intermediate Microsoft Office skills
- Strong interpersonal and communication skills
- Ability to analyse data, identifying trends and make evidence based recommendations
- Good organisational skills
- Troubleshooting and problem solving skills
Desirable
- Cardiology consumable knowledge
- Cardiac Rhythm Monitoring devices, pacemaker knowledge
- Respiratory consumable knowledge-Lung Function, CPAP
- Knowledge of medical terminology
Experience
Essential
- Working knowledge of inventory management and replenishment systems
- Warehouse, inventory management or stock replenishment experience
- Previous experience of working in an office
Desirable
- Materials Management within the NHS
- Knowledge of Oasis system
- Previous NHS experience
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
