Job summary
We have an exciting opportunity for aSupply Chain Implementation Leadto join our Procurement and Supply Chain department. This is a Countywide position covering the Alexandra Hospital, Worcestershire Royal Hospital and Kidderminster Treatment Centre.
Our Procurement and Supply Chain team provide professional procurement expertise, advice and services across the organisation ensuring value for money is achieved, whilst fundamentally supporting the delivery of high-quality patient care.
Under the direction of the Head of Supply Chain, the Supply Chain Implementation Lead will provide Implementation support on the roll out of Inventory Management and contract execution and completion within the Trust. The post holder will provide training and support to new users for the Inventory Management system ensuring implementation is delivered within the timescales set. The post holder will be also be required to undertake initial stock take duties within clinical settings and support go live initiatives within each area. The post holder will also ensure accurate implementation of contracts which require standardisation and rationalisation of clinical products. Efficiency and accuracy are key requirements and you working in a busy, dynamic hospital environment whilst complementing and interacting with the wider Procurement and Supply Chain function.
This is a full time post (37.5 hours per week) Monday to Friday.
Main duties of the job
This role willprovide administrative support to the Head of Supply Chain and the Inventory Management Project Team whilst gaining an understanding of the Inventory Management System independently resolving day to day problems as they arise. They will work with Strategic Procurement and lead on contract implementation involving stock management. Overseeing successful execution of product switches ensuring stock has reached its optimum level to be removed from service. This post will help ensure IM system management has been conducted for any product switches and shelf labelling is updated in a timely manner and acts as the first point of contact for all enquiries from end users.
Strong administration and organisational skills are essential to this role preferably with experience in a Hospital environment. Good communication skills and knowledge of MS Office, NHS Supply Chain systems and stock management are highly desirable. Flexibility for cross site working is also required.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
- Attend regular meetings in connection with the use of the Inventory Management solution across the Trust and take formal minutes/notes as required, initiating action on identified issues, as appropriate. To ensure that these are produced in-line with the agreed format, and distributed as necessary.
2. Attend regular meetings in connection with contractual implementation and product switches ensuring stock has reached its optimum level to be removed from service and new products are in place to reduce service disruption.
- Enhance relationships with the appropriate departments and service providers to ensure that a good customer-focused climate is maintained.
- Take ownership for the delivery of short term projects as allocated by the Head of Supply Chain or other members of the Inventory Management Project Team and understand how they contribute to the overall implementation of the inventory management system
- Assist the Head of Supply Chain and Supply Chain Manager in the development and planning of the overall project plan.
- Demonstrate project management skills in ensuring that all key project milestones and deliverables are met in a timely manner.
- Maintain project and implementation plan in line with the departmental SOPs and processes ensuring all actions are completed on time understanding the interdependencies between tasks and roles.
- Assist in day-to-day budget management duties, including administering and monitoring the Inventory Management project budget and ensuring stock valuation is at the optimal valuation for any Implementation changes.
- Provide regular updates as and when needed ensuring the project plan is in a presentable format and up to date.
- Using Excel be responsible for analysing data with suppliers to be able to produce inventory lists for specified wards/depts. to load onto an inventory solution. To also export any stock valuations and influence Implementation decisions in conjunction with new contracts.
- Populate spreadsheets with product and supplier information during stock takes
- To arrange meetings on behalf of members of the Project Team, liaising with other secretaries/staff as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment and refreshments.
- To prepare/draft meeting agendas, letters and supporting paperwork for approval/amendment by the Head of Supply Chain as appropriate, ensuring that this information is circulated to the relevant individuals in good time.
- To monitor outstanding responses and chase/check progress to ensure deadlines, set by the Head of Supply Chain, are met.
- Develop methods to manage own workload to ensure that all work and information requests are provided in a timely manner and any problems in achieving these deadlines are flagged to the Head of Supply Chain as soon as possible.
- Develop Supply Chain skills by working with the Supply Chain Team and by using processes and procedures, including supporting the Supply Chain team on their daily assignments if required
- Assist the Supply Chain Manager in the development of internal stock management policies and procedures for each department to enable users to use new systems effectively.
- Liaise closely with the Strategic Procurement Team including Procurement & Supply Chain Director, Head of Procurement & Clinical Procurement Nurse Lead.
- Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.
- Always keep requirements in mind and seek out to improve, including achieving customer service performance targets.
- Respect the confidentiality of all matters that they may learn relating to their employment and other members of staff. All staff are expected to respect the requirements of the Data Protection Act 1998.
Job description
Job responsibilities
- Attend regular meetings in connection with the use of the Inventory Management solution across the Trust and take formal minutes/notes as required, initiating action on identified issues, as appropriate. To ensure that these are produced in-line with the agreed format, and distributed as necessary.
2. Attend regular meetings in connection with contractual implementation and product switches ensuring stock has reached its optimum level to be removed from service and new products are in place to reduce service disruption.
- Enhance relationships with the appropriate departments and service providers to ensure that a good customer-focused climate is maintained.
- Take ownership for the delivery of short term projects as allocated by the Head of Supply Chain or other members of the Inventory Management Project Team and understand how they contribute to the overall implementation of the inventory management system
- Assist the Head of Supply Chain and Supply Chain Manager in the development and planning of the overall project plan.
- Demonstrate project management skills in ensuring that all key project milestones and deliverables are met in a timely manner.
- Maintain project and implementation plan in line with the departmental SOPs and processes ensuring all actions are completed on time understanding the interdependencies between tasks and roles.
- Assist in day-to-day budget management duties, including administering and monitoring the Inventory Management project budget and ensuring stock valuation is at the optimal valuation for any Implementation changes.
- Provide regular updates as and when needed ensuring the project plan is in a presentable format and up to date.
- Using Excel be responsible for analysing data with suppliers to be able to produce inventory lists for specified wards/depts. to load onto an inventory solution. To also export any stock valuations and influence Implementation decisions in conjunction with new contracts.
- Populate spreadsheets with product and supplier information during stock takes
- To arrange meetings on behalf of members of the Project Team, liaising with other secretaries/staff as appropriate to set a mutually convenient time/date. This may include the booking/arranging of a suitable venue, equipment and refreshments.
- To prepare/draft meeting agendas, letters and supporting paperwork for approval/amendment by the Head of Supply Chain as appropriate, ensuring that this information is circulated to the relevant individuals in good time.
- To monitor outstanding responses and chase/check progress to ensure deadlines, set by the Head of Supply Chain, are met.
- Develop methods to manage own workload to ensure that all work and information requests are provided in a timely manner and any problems in achieving these deadlines are flagged to the Head of Supply Chain as soon as possible.
- Develop Supply Chain skills by working with the Supply Chain Team and by using processes and procedures, including supporting the Supply Chain team on their daily assignments if required
- Assist the Supply Chain Manager in the development of internal stock management policies and procedures for each department to enable users to use new systems effectively.
- Liaise closely with the Strategic Procurement Team including Procurement & Supply Chain Director, Head of Procurement & Clinical Procurement Nurse Lead.
- Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.
- Always keep requirements in mind and seek out to improve, including achieving customer service performance targets.
- Respect the confidentiality of all matters that they may learn relating to their employment and other members of staff. All staff are expected to respect the requirements of the Data Protection Act 1998.
Person Specification
Qualifications
Essential
- Competent at an intermediate or advanced level in the use of Excel
- Access and Word An understanding of Procure to pay procedures gained through working in a Procurement or Finance environment
- Good communication skills and the ability to present new ideas and approaches to Senior Managers
Desirable
- Knowledge of project plan systems and their capabilities.
Experience
Essential
- Experience of Supply Chain Management (and the ability to deliver on the shop floor when required)
- Experience and ability to juggle many competing priorities
- Experience of a customer service environment
Desirable
- Previous experience of Inventory Management system software
- Line Management Experience
Person Specification
Qualifications
Essential
- Competent at an intermediate or advanced level in the use of Excel
- Access and Word An understanding of Procure to pay procedures gained through working in a Procurement or Finance environment
- Good communication skills and the ability to present new ideas and approaches to Senior Managers
Desirable
- Knowledge of project plan systems and their capabilities.
Experience
Essential
- Experience of Supply Chain Management (and the ability to deliver on the shop floor when required)
- Experience and ability to juggle many competing priorities
- Experience of a customer service environment
Desirable
- Previous experience of Inventory Management system software
- Line Management Experience
Additional information
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
