Job summary
We have an exciting opportunity for a countywide Deputy Supply
Chain Manager to join our Procurement and Supply Chain department and oversee
our Interventional Supply Chain Team.
This is a 12 month fixed term contract.
Our Procurement and Supply Chain team provide
professional procurement expertise, advice and services across the organisation
ensuring value for money is achieved, whilst fundamentally supporting the
delivery of high-quality patient care.
Under the direction of the Supply Chain
Manager, the Deputy Supply Chain Manager roles will assist and deputise for the
provision of a total Supply Chain management process through an exciting phase
of transformation within Procurement & Supply Chain. There will be specific
emphasis on our inventory management project, receipt, distribution and
continuity of supply across all three hospital sites.
Efficiency
and accuracy are key requirements and the successful candidate will be working
in a busy, dynamic hospital environment whilst complementing and interacting
with the wider Procurement and Supply Chain function.
Main duties of the job
The post holder will be responsible for the day-to-day
management of the Supply Chain function and the interventional Supply Chain
team. They will undertake Supply Chain duties associated with economic
ordering, receipting and efficient storage of goods. To promote and maintain a
cost effective and proactive Supply Chain service in accordance with agreed
policies and procedures whilst ensuring and taking accountability for safe
systems and working environment.
The successful candidate will deputise for the Supply Chain
Manager and will ensure current processes are followed and adhered to, will implement
new agreed procedures, and will assist in the implementation of a new Inventory
Management System to interventional departments and areas. This will involve
adapting to new and exciting ways of working and helping to manage change
across the team and the organisation.
The post holder will engage with and lead the Supply Chain
Supervisors and Coordinators, managing day-to-day activities and workloads,
annual leave and absence. The post holder will also be involved with any Supply
Chain recruitment activities and will build a thorough understanding of
existing policies and procedures, and be able to physically support the Supply
Chain function when required.
The post holder will also work closely with the Deputy
Supply Chain Manager for general wards and departments.
About us
Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.
Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.
The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester
Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.
We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.
Our objectives are simple:
- Best services for local people
- Best experience of care and best outcomes for our patients
- Best use of resources
- Best people
Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.
We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.
Job description
Job responsibilities
1. To be responsible
for the management of the Supply Chain Function Supply
Chain Supervisors and Supply Chain Coordinators.
2. To organise and prioritise the
workloads of the Supply Chain team. Managing these conflicting
demands efficiently and undertaking judgements on correct level of resource
required.
3. Manage departmental rotas and
ensure all duties are covered in a timely manner countywide.
4. Responsible for appraisals,
performance and absence management.
5. Responsible for recruitment
activity for the Supply Chain function.
6. Identify training needs for
the staff within the Supply Chain function and act as a mentor
and coach when required.
7. Conduct all Supply Chain duties that include booking in deliveries, deliver goods to the correct
location and putting away consumable stock items.
8. To undertake activities
regarding stock movement analysis and re-order level assessment in conjunction
with Trust wide clinical areas requirements.
9. Implement a programme of Supply Chain reviews to be undertaken with all wards and departments Trust wide every
6 months and to ensure all necessary paperwork is filed correctly.
10. To deliver goods to their
correct end destination and obtain a signed delivery note where applicable.
11. Responsibility to keep up to
date with product knowledge in order to provide advice and support to Trust
wide Requistioners.
12. Responsible for ordering
products using the Inventory Management and Trust systems, ensuring accuracy of
quantities and prices in line with stock levels, and ensuring stock is
cross-charged correctly through Finance.
13. To monitor and control
replenishment levels for all ward areas Trust wide. To order and maintain
optimum stock levels and replenish via economic ordering quantities and
distribute out to all clinical areas.
Take responsibility for all minimum and maximum top up levels by setting
pre-approved limits and taking a fair judgement on appropriate expenditure.
14. Responsible for ensuring the Supply Chain team move and distribute materials using the appropriate manual handling
equipment including trucks, trolleys and cages whilst observing Health and
Safety Procedures at all times. Responsible for ensuring Health and Safety
assessments are conducted regularly and all manual handling equipment including
trucks, trolleys and cages are in a safe working order.
15. Responsible for annual stock
take duties.
16. To be responsible for
implementing and maintaining systems for filing of delivery notes and all
associated paperwork.
17. To participate in training
sessions to assist in personal and departmental development.
18. To train, educate and give
guidance on ordering procedures to Trust personnel in the light of changing
circumstances.
19. Responsible for monitoring
contract compliance and advise Requistioners on the most efficient ordering
procedures whilst adhering to Trust policies.
20. Arranging cover and relief
duties at other locations to ensure the service runs efficiently.
21. Deal with queries in a
professional and efficient manner, treating customers as you would wish to be
treated and promoting a get it right first time ethos.
22. Provide advice and information
by acting on knowledge gained and ensuring safe medical stock levels are
maintained Trust wide.
23. To use all reporting
programmes to interrogate systems for product analysis and provide usage data
for budget holders.
24. Be responsible for the day to
day security of all goods, equipment and materials within the Supply Chain working environment.
25. Co-Ordinate the response to
Medical Device Notices and analyse spend data to identify where products have
been purchased and ensure appropriate recall action is taken with immediate
effect.
26. To actively contribute to the
efficiency of the function by embracing the core values of the Departmental and
National Strategies. To provide the level of service and performance to meet
the departmental and National objectives as defined by the Director of
Procurement & Supply Chain and Head of Supply Chain. This
requires being flexible in approach to an ever changing, demanding and dynamic
NHS working environment.
27. Work with the Procurement team
and co-ordinate new product ranges as part of the Trusts savings work plan.
Job description
Job responsibilities
1. To be responsible
for the management of the Supply Chain Function Supply
Chain Supervisors and Supply Chain Coordinators.
2. To organise and prioritise the
workloads of the Supply Chain team. Managing these conflicting
demands efficiently and undertaking judgements on correct level of resource
required.
3. Manage departmental rotas and
ensure all duties are covered in a timely manner countywide.
4. Responsible for appraisals,
performance and absence management.
5. Responsible for recruitment
activity for the Supply Chain function.
6. Identify training needs for
the staff within the Supply Chain function and act as a mentor
and coach when required.
7. Conduct all Supply Chain duties that include booking in deliveries, deliver goods to the correct
location and putting away consumable stock items.
8. To undertake activities
regarding stock movement analysis and re-order level assessment in conjunction
with Trust wide clinical areas requirements.
9. Implement a programme of Supply Chain reviews to be undertaken with all wards and departments Trust wide every
6 months and to ensure all necessary paperwork is filed correctly.
10. To deliver goods to their
correct end destination and obtain a signed delivery note where applicable.
11. Responsibility to keep up to
date with product knowledge in order to provide advice and support to Trust
wide Requistioners.
12. Responsible for ordering
products using the Inventory Management and Trust systems, ensuring accuracy of
quantities and prices in line with stock levels, and ensuring stock is
cross-charged correctly through Finance.
13. To monitor and control
replenishment levels for all ward areas Trust wide. To order and maintain
optimum stock levels and replenish via economic ordering quantities and
distribute out to all clinical areas.
Take responsibility for all minimum and maximum top up levels by setting
pre-approved limits and taking a fair judgement on appropriate expenditure.
14. Responsible for ensuring the Supply Chain team move and distribute materials using the appropriate manual handling
equipment including trucks, trolleys and cages whilst observing Health and
Safety Procedures at all times. Responsible for ensuring Health and Safety
assessments are conducted regularly and all manual handling equipment including
trucks, trolleys and cages are in a safe working order.
15. Responsible for annual stock
take duties.
16. To be responsible for
implementing and maintaining systems for filing of delivery notes and all
associated paperwork.
17. To participate in training
sessions to assist in personal and departmental development.
18. To train, educate and give
guidance on ordering procedures to Trust personnel in the light of changing
circumstances.
19. Responsible for monitoring
contract compliance and advise Requistioners on the most efficient ordering
procedures whilst adhering to Trust policies.
20. Arranging cover and relief
duties at other locations to ensure the service runs efficiently.
21. Deal with queries in a
professional and efficient manner, treating customers as you would wish to be
treated and promoting a get it right first time ethos.
22. Provide advice and information
by acting on knowledge gained and ensuring safe medical stock levels are
maintained Trust wide.
23. To use all reporting
programmes to interrogate systems for product analysis and provide usage data
for budget holders.
24. Be responsible for the day to
day security of all goods, equipment and materials within the Supply Chain working environment.
25. Co-Ordinate the response to
Medical Device Notices and analyse spend data to identify where products have
been purchased and ensure appropriate recall action is taken with immediate
effect.
26. To actively contribute to the
efficiency of the function by embracing the core values of the Departmental and
National Strategies. To provide the level of service and performance to meet
the departmental and National objectives as defined by the Director of
Procurement & Supply Chain and Head of Supply Chain. This
requires being flexible in approach to an ever changing, demanding and dynamic
NHS working environment.
27. Work with the Procurement team
and co-ordinate new product ranges as part of the Trusts savings work plan.
Person Specification
Qualifications
Essential
- Good standard of General Education.
- Good IT and keyboard Skills.
- Computer literate.
Desirable
- Knowledge and understanding of the NHS.
- An understanding of the Trusts Standing Financial Instructions and Procurement procedures.
- C.I.P.S or Supply Chain related qualifications
Experience
Essential
- Direct line management responsibility.
- Experience of working in a business and distribution environment and responsible for Health & Safety requirements.
- Experience of ordering systems.
- Knowledge of Supply Chain Systems.
- Experience of IT Office Systems Microsoft, Excel, Word.
Skills & Knowledge
Essential
- A working knowledge of business and office practices
- Analytical skills.
- Customer-focus with effective written and communication skills
- Able to organise and prioritise workload to optimise the service.
- Knowledge of stock management techniques.
- Knowledge of Supply Chain management
Desirable
- Stock Management experience in a high pressured environment
Person Specification
Qualifications
Essential
- Good standard of General Education.
- Good IT and keyboard Skills.
- Computer literate.
Desirable
- Knowledge and understanding of the NHS.
- An understanding of the Trusts Standing Financial Instructions and Procurement procedures.
- C.I.P.S or Supply Chain related qualifications
Experience
Essential
- Direct line management responsibility.
- Experience of working in a business and distribution environment and responsible for Health & Safety requirements.
- Experience of ordering systems.
- Knowledge of Supply Chain Systems.
- Experience of IT Office Systems Microsoft, Excel, Word.
Skills & Knowledge
Essential
- A working knowledge of business and office practices
- Analytical skills.
- Customer-focus with effective written and communication skills
- Able to organise and prioritise workload to optimise the service.
- Knowledge of stock management techniques.
- Knowledge of Supply Chain management
Desirable
- Stock Management experience in a high pressured environment
