Worcestershire Acute Hospitals NHS Trust

Business Administration Apprentice (HR Advisory Team)

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Job summary

We have an exciting new opportunity for an HR apprentice administrator to join our busy HR Advisory Team, based at Worcestershire Royal Hospital. This ADVANCED Business Administration Apprenticeship offers you the chance to earn a salary, gain valuable work experience and new skills, whilst being supported to achieve a professional qualification. This is an opportunity not only to build your skills and confidence, but will also open up a wealth of possibilities for your future career within the NHS and its unique workforce.We are looking for individuals who are enthusiastic, self-motivated and you will also be keen to learn and willing to be flexible to meet the changing demands of the service.We encourage flexible and hybrid working and will work with the successful candidate to support them to have greater choice in when, where and how they work. We already support a range of flexible working arrangements within our team, including compressed hours, flexi-time and part-time working, and we are committed to supporting colleagues to achieve work life balance. Our Trust is split across a wide geographical area and the successful candidate will need to be able to travel independently to our 3 main sites (Worcester, Redditch and Kidderminster) as required and sometimes at short notice. The HR Advisory Team is based at Worcester Royal Hospital and the role will include a combination of office and home-based working.

Main duties of the job

Apprenticeship Details:

Apprenticeship - Business Administrator, Level 3 (Advanced) Business administrator / Institute for Apprenticeships and Technical Education

Training provider will be Herefordshire & Worcestershire Group Training Association. Please note: by applying for this opportunity you are consenting for us to share your application details with our Training Provider for recruitment and eligibility purposes.

The Apprenticeship will be on a fixed term contract with opportunity to apply for roles within the NHS on completion.

Salary will be paid at Apprenticeship Wage currently £5.28/£10,296

You will work 37.5 hours per week with on the job and off the job learning opportunities and receive 6 hours paid study time (1 day a week).

27 days leave plus Bank Holidays.

Eligibility:

English AND Maths Level 2 is essential - GCSE grade C/4 or above, or equivalent Functional Skills Level 2

Do NOT have a degree level qualification or higher in Business Administration or similar related subject

Have NOT completed an NVQ/QCF/Apprenticeship Standard Level 3 or higher in Business Administration or have considerable experience in an admin role.

Candidates who have previously started or part completed a Business Administration Level 3 Apprenticeship, must declare this on their application form.

For details about the apprenticeship scheme please contact Libby Marshall (libby.marshall@nhs.net)

About us

Our purpose is simple - Putting Patients First. We are looking for exceptional colleagues who can help us achieve this.

Worcestershire Acute Hospitals NHS Trust is a large acute and specialised hospital trust that provides a range of local acute services to the residents of Worcestershire and more specialised services to a larger population in Herefordshire and beyond.

The Trust operates hospital-based services from three sites in Kidderminster, Redditch and Worcester

Our workforce is over 7,000 strong, and our caring staff are recognised as providing good and outstanding patient-centred care. You could be one of them.

We are committed to recruiting the best people to work with us to achieve our Vision - working in partnership to provide the best healthcare for our communities, leading and supporting our teams to move 4ward. Our 4ward behaviours, which we ask all staff to demonstrate, underpin our everyday work and remain firmly at the heart of all we do.

Our objectives are simple:

Best services for local people
Best experience of care and best outcomes for our patients
Best use of resources
Best people

Better never stops, and our Clinical Services Strategy provides a clear future vision for our Trust, our hospitals, our services and our role in the wider health and care system.

We are proud to have achieved Timewise accreditation - this means we are committed to embedding flexible working within our organisation as a flex positive employer.

Date posted

22 March 2024

Pay scheme

Other

Salary

£10,296 a year

Contract

Apprenticeship

Duration

1 years

Working pattern

Full-time, Flexible working, Home or remote working

Reference number

C9365-24-0363

Job locations

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

Job description

Job responsibilities

The principal role is to provide administration & clerical support to the HR Advisory and Business Partnering team.

Duties include:

1. To provide administrative support to team members to support in the delivery of HR functions and services. To include typing of minutes, transcripts and preparing meeting agendas.

2. To answer the telephone and deal with queries/requests, taking detailed messages for team members.

3. To monitor the team email address and forward relevant emails to the appropriate person if necessary

4. To open, stamp and sort incoming/outgoing mail for the HR Team as required, scanning and sending to people if necessary.

5. To input data on to appropriate databases, producing reports and spreadsheets.

6.To assist in arranging meetings, including associated arrangements and booking rooms.

7. To undertake photocopying and scanning for team members.

8. To assist in the maintenance of departmental records including archiving and scanning.

Job description

Job responsibilities

The principal role is to provide administration & clerical support to the HR Advisory and Business Partnering team.

Duties include:

1. To provide administrative support to team members to support in the delivery of HR functions and services. To include typing of minutes, transcripts and preparing meeting agendas.

2. To answer the telephone and deal with queries/requests, taking detailed messages for team members.

3. To monitor the team email address and forward relevant emails to the appropriate person if necessary

4. To open, stamp and sort incoming/outgoing mail for the HR Team as required, scanning and sending to people if necessary.

5. To input data on to appropriate databases, producing reports and spreadsheets.

6.To assist in arranging meetings, including associated arrangements and booking rooms.

7. To undertake photocopying and scanning for team members.

8. To assist in the maintenance of departmental records including archiving and scanning.

Person Specification

Experience

Essential

Experience of Microsoft office packages

Desirable

Customer service experience.
Experience of working in a team

Qualifications

Essential

GCSE (Level 4 / or above) in Maths and English

Desirable

Knowledge of Microsoft packages including Word,Excel, Powerpoint

Skills & Knowledge

Essential

Ability to work methodically and accurately
Ability to work using own initiative
Effective communicator
Able to prioritise workload/adaptable
Able to interpret information/data and input into standard documents Awareness of confidentiality
Confident in answering and dealing with queries on the telephone

Person Specification

Experience

Essential

Experience of Microsoft office packages

Desirable

Customer service experience.
Experience of working in a team

Qualifications

Essential

GCSE (Level 4 / or above) in Maths and English

Desirable

Knowledge of Microsoft packages including Word,Excel, Powerpoint

Skills & Knowledge

Essential

Ability to work methodically and accurately
Ability to work using own initiative
Effective communicator
Able to prioritise workload/adaptable
Able to interpret information/data and input into standard documents Awareness of confidentiality
Confident in answering and dealing with queries on the telephone

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust

Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

Employer's website

https://www.worcsacute.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Worcestershire Acute Hospitals NHS Trust

Address

Charles Hastings Way

Worcester

Worcestershire

WR5 1DD

Employer's website

https://www.worcsacute.nhs.uk/ (Opens in a new tab)