Job summary
We are looking for an experienced Support Secretary to join the Medical Secretariat at EPUT. The successful applicant will be working with the Medical Secretariat team to support delivery of care for our service users. This is an exciting opportunity to join a team with input into the wide-ranging services across the Trust and to develop skills and experience to progressing an administrative career
Duties will include contact with our service users and liaising with the Medical Secretaries and medical team with a focus on producing and dispatching clinical letters, appointment booking and general day-to-day supportive admin to ensure the smooth running of the service.
Main duties of the job
Experience of organisational and office administrative skills are required for this role as are a keen eye for detail and good communication skills.
Experience of audio typing will be advantageous , though in-role training can be provided.
We are a diverse team across different services within EPUT who support each other to deliver effective care to our service users.
About us
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
Job description
Job responsibilities
The post holder will be required to provide secretarial support under the supervision of the Medical Secretaries ensuring that a high quality service is delivered. The post holder will display a willingness to learn new skills and develop knowledge in order to be able to deputise for the medical secretary when required. The role will require the post holder to undertake a range of secretarial duties including, but not restricted to, making clinical appointments, typing, minute taking, scanning, calls, and external correspondence handling and forwarding. The post holder will maintain the professional standards of the Medical Secretariat at all times. In-office working is required for this role.
Job description
Job responsibilities
The post holder will be required to provide secretarial support under the supervision of the Medical Secretaries ensuring that a high quality service is delivered. The post holder will display a willingness to learn new skills and develop knowledge in order to be able to deputise for the medical secretary when required. The role will require the post holder to undertake a range of secretarial duties including, but not restricted to, making clinical appointments, typing, minute taking, scanning, calls, and external correspondence handling and forwarding. The post holder will maintain the professional standards of the Medical Secretariat at all times. In-office working is required for this role.
Person Specification
Education
Essential
Desirable
- Secretarial or Administration Qualifications
Experience & Knowledge
Essential
- Demonstrable experience and understanding of administrative tasks
- Experience and skills in software packages
Desirable
- Previous Mental Heath/NHS Experience
- Existing knowledge of EPRs
- Demonstrable experience of audio/copy typing
Person Specification
Education
Essential
Desirable
- Secretarial or Administration Qualifications
Experience & Knowledge
Essential
- Demonstrable experience and understanding of administrative tasks
- Experience and skills in software packages
Desirable
- Previous Mental Heath/NHS Experience
- Existing knowledge of EPRs
- Demonstrable experience of audio/copy typing
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
