Job summary
North Essex Community Services have an exciting opportunity for a full time medical secretary to support the Specialist Community Mental Health Team in Colchester.
Working 37.5hours per week Monday to Friday
We are looking for an enthusiastic and motivated person who is flexible and has excellent secretarial and communication skills. You must have the ability to work unsupervised and under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems.
To provide a vital link for staff, patients, relatives and outside agencies as required.
Main duties of the job
Your main responsibilities will be to provide comprehensive secretarial and administrative support to the Consultant and their team. Previous medical secretarial experience in a NHS setting with clinical systems knowledge is desirable. Audio typing skills and experience in a similar role would be highly beneficial.
About us
EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;
- Season Ticket Loans
- NHS discounts for staff
- Excellent Training facilities and opportunities
- Buying and Selling annual leave scheme
- The opportunity to work bank shifts and expand knowledge and experience in other areas
- Salary Sacrifice schemes including lease cars and Cycle to Work
- Day One Flexible Employer
The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment
Join our Staff Bank
What is Staff Bank?
Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.
All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.
If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.
Job description
Job responsibilities
To provide a range of administrative, referral management and medical secretarial support to the WECPS. To receive, co-ordinate and manage GP and Specialist referrals (manual and electronic) for review by clinicians ensuring that waiting time targets are met.
Be responsible for achieving waiting targets for the WECPS referrals and manage clinic information systems using software packages as appropriate to ensure that referrals to the service are managed consistently and proactively
Job description
Job responsibilities
To provide a range of administrative, referral management and medical secretarial support to the WECPS. To receive, co-ordinate and manage GP and Specialist referrals (manual and electronic) for review by clinicians ensuring that waiting time targets are met.
Be responsible for achieving waiting targets for the WECPS referrals and manage clinic information systems using software packages as appropriate to ensure that referrals to the service are managed consistently and proactively
Person Specification
Education / Qualification
Essential
- GCSE English
- GCSE Mathematics
- NVQ Level 3 (Business Admin) or Previous Experience in Secretarial/PA role
Desirable
Knowledge
Essential
- Advanced IT Skills in Microsoft (Word, Excel, Outlook)
- Knowledge of a full range of secretarial and administration procedures
Desirable
- Knowledge of Trust IT and/or Electronic Patient Records
Additional Qualities
Essential
- Ability to travel independently across sites
Skills / Experience
Essential
- Experience of working within a Team environment
- Previous secretarial / PA experience
- Typing speeds of 60+ WPM
Desirable
- Previous experience of working in the NHS
- Experience of working in mental health settings
Person Specification
Education / Qualification
Essential
- GCSE English
- GCSE Mathematics
- NVQ Level 3 (Business Admin) or Previous Experience in Secretarial/PA role
Desirable
Knowledge
Essential
- Advanced IT Skills in Microsoft (Word, Excel, Outlook)
- Knowledge of a full range of secretarial and administration procedures
Desirable
- Knowledge of Trust IT and/or Electronic Patient Records
Additional Qualities
Essential
- Ability to travel independently across sites
Skills / Experience
Essential
- Experience of working within a Team environment
- Previous secretarial / PA experience
- Typing speeds of 60+ WPM
Desirable
- Previous experience of working in the NHS
- Experience of working in mental health settings
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
