Essex Partnership University NHS Foundation Trust

Ward Clerk - Inpatients

Information:

This job is now closed

Job summary

An exciting opportunity has arisen to recruit a Ward Clerk to support on Kelvedon Ward at Basildon Mental Health Unit

Main duties of the job

We are looking for an experienced candidate with an excellent level of administration, interpersonal and organisational skills. You will also need to be computer literate with experience of MS Word and Excel and will be given full training on MOBIUS, and ordering systems.

The role will require working closely within a range of health professionals including Ward Managers, and a variety of professionals within the care setting.

As part of this role you may be required to travel to other bases to cover administration staff.

Successful candidates will be expected to work in the organisation, providing services in a professional, efficient, friendly and polite manner.

You must be able to build effective working relationships, be approachable and accessible with a flexible approach to work. This is an excellent career development opportunity for a self-motivated and enthusiastic individual who wishes to pursue an administrative career in the NHS.

Please note that our Job Description is generic and covers all of our admin posts throughout the trust.

About us

EPUT are looking for motivated staff who shares our Trust values of Care, Learn and Empower. In return, EPUT can offer you a range of benefits and development including;

  • Season Ticket Loans
  • NHS discounts for staff
  • Excellent Training facilities and opportunities
  • Buying and Selling annual leave scheme
  • The opportunity to work bank shifts and expand knowledge and experience in other areas
  • Salary Sacrifice schemes including lease cars and Cycle to Work
  • Day One Flexible Employer

The Trust supports and actively encourages flexible working for all employees. We offer many options and you are encouraged to ask the recruiting manager what is possible for this role. If appointed, you will have the opportunity to apply for a flexible working request from the first day of your employment

Join our Staff bank

What is Staff Bank?

Our EPUT NHS staff bank is an entity managed by the trust that hires clinical and non-clinical healthcare professionals to take on shifts at our trust hospitals and community settings. Here at EPUT we maintain our own bank of specialist staff to ensure that we are able offer safe and effective care at all times.

All our permanent staff are automatically enrolled onto the staff bank however this does not mean you have to work any additional shifts, but the option is there for you if you wish.

If you are joining our Trust in a fixed term role, please indicate on your New Starter Paperwork that you wish to join our staff bank.

Details

Date posted

27 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata for part time

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

364-A-7553

Job locations

Kelvedon Ward

Basildon Mental Health Unit

Basildon

SS16 5NL


Job description

Job responsibilities

ROLE SUMMARY

  • To operate as a centralised department providing a comprehensive administration service and functions within the Trusts Localities.
  • The service will ensure the timely and accurate recording of all activity across services using Trust information systems.
  • The service will require a team approach to ensure cover for absence across all services / locations.
  • Post holders, as appropriate, will be required to provide administration duties on behalf of these services.
  • Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for every Administration Assistant / Ward Clerk.
  • The Post Holder will be required to work on a rota system to cover core office hours, where appropriate.

Key Responsibilities

  • Organisational skills and planning
  • Administer ordering systems
  • Team work
  • Arranging meetings and all associated requirements
  • Data protection
  • Computer literate and adaptable to bespoke system usage
  • All associated clinical admin duties

Job description

Job responsibilities

ROLE SUMMARY

  • To operate as a centralised department providing a comprehensive administration service and functions within the Trusts Localities.
  • The service will ensure the timely and accurate recording of all activity across services using Trust information systems.
  • The service will require a team approach to ensure cover for absence across all services / locations.
  • Post holders, as appropriate, will be required to provide administration duties on behalf of these services.
  • Due to the nature of the role a strong emphasis is placed on safeguarding confidentiality and this forms a pre-requisite for every Administration Assistant / Ward Clerk.
  • The Post Holder will be required to work on a rota system to cover core office hours, where appropriate.

Key Responsibilities

  • Organisational skills and planning
  • Administer ordering systems
  • Team work
  • Arranging meetings and all associated requirements
  • Data protection
  • Computer literate and adaptable to bespoke system usage
  • All associated clinical admin duties

Person Specification

Qualifications

Essential

  • Good Standard of Education
  • Minimum 2 years previous administration experience

Desirable

  • Previous Mobius/NHS System experience
  • Confident in Microsoft Word Packages

skills

Essential

  • Good communication skills based on fluency on the English Language

Desirable

  • NHS Systems
  • ward based Experience
  • Customer service Experience
Person Specification

Qualifications

Essential

  • Good Standard of Education
  • Minimum 2 years previous administration experience

Desirable

  • Previous Mobius/NHS System experience
  • Confident in Microsoft Word Packages

skills

Essential

  • Good communication skills based on fluency on the English Language

Desirable

  • NHS Systems
  • ward based Experience
  • Customer service Experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Essex Partnership University NHS Foundation Trust

Address

Kelvedon Ward

Basildon Mental Health Unit

Basildon

SS16 5NL


Employer's website

https://eput.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Essex Partnership University NHS Foundation Trust

Address

Kelvedon Ward

Basildon Mental Health Unit

Basildon

SS16 5NL


Employer's website

https://eput.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Service Manager

Doreen Mhone

doreen.mhone@nhs.net

Details

Date posted

27 March 2024

Pay scheme

Agenda for change

Band

Band 3

Salary

£22,816 to £24,336 a year per annum, pro rata for part time

Contract

Permanent

Working pattern

Full-time, Part-time, Job share

Reference number

364-A-7553

Job locations

Kelvedon Ward

Basildon Mental Health Unit

Basildon

SS16 5NL


Supporting documents

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