Job summary
A vacancy has arisen for a full time Band 3 Team Administrator based at the Poplars Site, Houghton Regis, Dunstable and Luton and Florence Ball House, Kimbolton Road, Bedford, to support the Bedfordshire and Luton Countywide AMHP Service.
This vacancy is being advertised as a permanent full time post, Monday to Friday 9-5pm.
We are looking for an enthusiastic and motivated person who is flexible and has excellent administration and communication skills. You must have the ability to work unsupervised, under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems, presenting in a crisis. Your main responsibilities will be to provide comprehensive administrative support to the AMHP Service and Operational manager. Previous administration experience in a mental health or other NHS setting is essential as well as experience using RiO and Microsoft office, MS Teams, Excel packages and the ability to take minutes of meetings.
Main duties of the job
You will be part of an existing team of administration staff who provide comprehensive administration / secretarial support to the Service. You should have good verbal and written communication skills
For further details / informal visits contact:
Beatrice Tinkler - Operational manager on 07958617516
Email: Beatrice.tinkler@nhs.net
About us
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.
Job description
Job responsibilities
We are looking for an enthusiastic and motivated person who is flexible and has excellent administration and communication skills. You must have the ability to work unsupervised, under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems, presenting in a crisis. Your main responsibilities will be to provide comprehensive administrative support to the AMHP Service and Operational manager. Previous administration experience in a mental health or other NHS setting is essential as well as experience using RiO and Microsoft office, MS Teams, Excel packages and the ability to take minutes of meetings.
Please refer to the attached detailed job description and main responsibilities for this vacancy.
Job description
Job responsibilities
We are looking for an enthusiastic and motivated person who is flexible and has excellent administration and communication skills. You must have the ability to work unsupervised, under pressure and be able to deal sympathetically with patients and relatives of people with mental health problems, presenting in a crisis. Your main responsibilities will be to provide comprehensive administrative support to the AMHP Service and Operational manager. Previous administration experience in a mental health or other NHS setting is essential as well as experience using RiO and Microsoft office, MS Teams, Excel packages and the ability to take minutes of meetings.
Please refer to the attached detailed job description and main responsibilities for this vacancy.
Person Specification
Education/ Qualifications
Essential
Skills/Abilities
Essential
- Computer Literacy including word processing and data entry. Ability to prioritise work. Ability to work without the need for direct supervision Ability to deal with distressed clients in a sympathetic manner Excellent communication skills including excellent telephone manner Ability to maintain strict confidentiality in all matters relating to clients Digital Dictation. Advanced keyboard skills
Desirable
- Knowledge of Access/Patient Administration systems Copy typing skills 40-45 wpm typing speed Familiarity with switchboard duties
Experience
Essential
- Working In a Team. Experience of working in an office environment Working as part of an administrative team Experience of routine office administration including reception duties
Desirable
- Working within a mental health service Of copy and dictation typing Working in a Multidisciplinary Health Team Experience of providing admin support within a health or social services setting
Knowledge/ Understanding
Essential
- I.T/Administration Equal Opportunities. Confidentiality
Desirable
- An Understanding of Office Procedures. Knowledge of the data protection act and Caldicott.
Other
Essential
- Professional Accountability. Flexibility Communication Skills Polite and Friendly
Desirable
- Ability to work on Own initiative. Full drivers licence and ability to travel to sites within Luton and Bedfordshire
Person Specification
Education/ Qualifications
Essential
Skills/Abilities
Essential
- Computer Literacy including word processing and data entry. Ability to prioritise work. Ability to work without the need for direct supervision Ability to deal with distressed clients in a sympathetic manner Excellent communication skills including excellent telephone manner Ability to maintain strict confidentiality in all matters relating to clients Digital Dictation. Advanced keyboard skills
Desirable
- Knowledge of Access/Patient Administration systems Copy typing skills 40-45 wpm typing speed Familiarity with switchboard duties
Experience
Essential
- Working In a Team. Experience of working in an office environment Working as part of an administrative team Experience of routine office administration including reception duties
Desirable
- Working within a mental health service Of copy and dictation typing Working in a Multidisciplinary Health Team Experience of providing admin support within a health or social services setting
Knowledge/ Understanding
Essential
- I.T/Administration Equal Opportunities. Confidentiality
Desirable
- An Understanding of Office Procedures. Knowledge of the data protection act and Caldicott.
Other
Essential
- Professional Accountability. Flexibility Communication Skills Polite and Friendly
Desirable
- Ability to work on Own initiative. Full drivers licence and ability to travel to sites within Luton and Bedfordshire
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
