East London NHS Foundation Trust

Financial Accounts Assistant

The closing date is 21 August 2025

Job summary

The Assistant Financial Accountant will be responsible for supporting the Senior Financial Accountant to provide a high quality and comprehensive Financial Accounting service.

Main duties of the job

The post holder will: -

Assist in the timely and accurate completion of Control Account reconciliations.
Ensure employee salary deductions are made in a timely and accurate manner.
Process manual payments in accordance with the Trust's policies and procedures.
Act as relief cashier for the Trust's inpatient sites when needed.
Provide support as required for the ELFT Charity

They will contribute to the achievement of the overall objectives of the Finance Department and deputise for the Senior Financial Accountant where appropriate.

About us

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Date posted

08 August 2025

Pay scheme

Agenda for change

Band

Band 4

Salary

£26,530 to £29,114 a year per annum

Contract

Permanent

Working pattern

Full-time

Reference number

363-CP7247646

Job locations

9 Alie Street

London

E1 8DE

Job description

Job responsibilities

To process all manual salary payments, manual Accounts Payable payments, manual cheques and patients monies payments, ensuring that the necessary paperwork is obtained and payments are in accordance with the Trusts policies and procedures.
To complete monthly control account reconciliations as delegated to them by the Senior Financial Accountant.
To liaise with appropriate third parties (including Payroll, HR and SBS) to clear outstanding reconciling items in a timely manner.
To assist in the preparation of monthly bank reconciliations for the Trusts bank accounts, ensuring reconciling items are cleared promptly and outstanding items are reviewed regularly and written back where necessary.
To prepare regular summaries of the pensions received from DWP in the patients monies account and send to the appropriate cashier/welfare officer.
To assist the Senior Financial Accountant in ensuring that any money held by the Trust on behalf of patients is managed correctly by ensuring that monthly reconciliations are completed.
To act as the relief cashier for the Trusts inpatient sites when needed.
To monitor and process petty cash claims for sub-floats where there is no access to an on-site cashier.
To provide regular analysis of petty cash expenditure.
To assist in the administration of the Trust Purchase Card expenditure database and provide regular analysis reports.
To assist in the recovery of all monies owed to the Trust by the staff loans, leases, and salary sacrifice schemes.
To process expenses claims for non-substantive staff e.g. students & honorary staff.
To assist the Senior Financial Accountant in the management of the Trusts lease cars including the processing of invoices and recovery of debts owed by employees in relation to lease cars.
To assist the Senior Financial Accountant in the monthly recharges of consolidated invoices such as stationery, taxis, hotels and travel.
To assist with the Agreement of Balances exercise, particularly in relation to creditors.

To ensure that at all times there is a valid audit trail for any entries made to the financial ledger.

Job description

Job responsibilities

To process all manual salary payments, manual Accounts Payable payments, manual cheques and patients monies payments, ensuring that the necessary paperwork is obtained and payments are in accordance with the Trusts policies and procedures.
To complete monthly control account reconciliations as delegated to them by the Senior Financial Accountant.
To liaise with appropriate third parties (including Payroll, HR and SBS) to clear outstanding reconciling items in a timely manner.
To assist in the preparation of monthly bank reconciliations for the Trusts bank accounts, ensuring reconciling items are cleared promptly and outstanding items are reviewed regularly and written back where necessary.
To prepare regular summaries of the pensions received from DWP in the patients monies account and send to the appropriate cashier/welfare officer.
To assist the Senior Financial Accountant in ensuring that any money held by the Trust on behalf of patients is managed correctly by ensuring that monthly reconciliations are completed.
To act as the relief cashier for the Trusts inpatient sites when needed.
To monitor and process petty cash claims for sub-floats where there is no access to an on-site cashier.
To provide regular analysis of petty cash expenditure.
To assist in the administration of the Trust Purchase Card expenditure database and provide regular analysis reports.
To assist in the recovery of all monies owed to the Trust by the staff loans, leases, and salary sacrifice schemes.
To process expenses claims for non-substantive staff e.g. students & honorary staff.
To assist the Senior Financial Accountant in the management of the Trusts lease cars including the processing of invoices and recovery of debts owed by employees in relation to lease cars.
To assist the Senior Financial Accountant in the monthly recharges of consolidated invoices such as stationery, taxis, hotels and travel.
To assist with the Agreement of Balances exercise, particularly in relation to creditors.

To ensure that at all times there is a valid audit trail for any entries made to the financial ledger.

Person Specification

Experience

Essential

Experience working in a financial environment
Experience of working to tight deadlines
Experience in managing and prioritising a busy workload

Desirable

Experience of computerised accounting systems
Experience in the NHS

Education

Essential

5 GCSEs including Maths and English or equivalent qualification
Educated to NVQ Level 4 standard

Desirable

Studying towards Association of Accounting Technicians (AAT) Technician Level

Knowledge & skills

Essential

Knowledge of accounting procedures (reconciliation and balances)
Highly numerate with good technical skills
Competency in spreadsheet skills
Ability to learn quickly and capable of working on their own initiative with minimum supervision
To communicate effectively with all levels of staff both written and oral
Ability to prepare clear and accurate information
Good organisation skills
Ability to analyse, investigate and resolve queries and discrepancies

Desirable

Knowledge of the general ledger

Person Specification

Experience

Essential

Experience working in a financial environment
Experience of working to tight deadlines
Experience in managing and prioritising a busy workload

Desirable

Experience of computerised accounting systems
Experience in the NHS

Education

Essential

5 GCSEs including Maths and English or equivalent qualification
Educated to NVQ Level 4 standard

Desirable

Studying towards Association of Accounting Technicians (AAT) Technician Level

Knowledge & skills

Essential

Knowledge of accounting procedures (reconciliation and balances)
Highly numerate with good technical skills
Competency in spreadsheet skills
Ability to learn quickly and capable of working on their own initiative with minimum supervision
To communicate effectively with all levels of staff both written and oral
Ability to prepare clear and accurate information
Good organisation skills
Ability to analyse, investigate and resolve queries and discrepancies

Desirable

Knowledge of the general ledger

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information

Disclosure and Barring Service Check

Certificate of Sponsorship

Employer details

Employer name

East London NHS Foundation Trust

Address

9 Alie Street

London

E1 8DE

Employer's website

https://www.elft.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

East London NHS Foundation Trust

Address

9 Alie Street

London

E1 8DE

Employer's website

https://www.elft.nhs.uk/ (Opens in a new tab)