Job summary
To provide an effective administrative support to Managers, Officers and clinical staff withinthe teams.
To work closely with the Lead Administrators to provide an efficient and responsiveadministrative provision to the teams ensuring service delivery is met.
To be responsible for taking ownership and contributing to the development of administrationsystems for the Service; by providing day to day administrative support.
The post requires the ability to work on own initiative and to liaise effectively with a broadrange of professionals and to maintain client confidentiality.
To work alongside and to cover all Administrative areas, when required and requested andto cover other administration staff across several locations as and when theneed arises.
To cover reception areas as a core part of your responsibility .
Main duties of the job
The successful applicants will work closely with the clinical staff and administrative staff and will have daily, direct contact with patients, relatives and visitors. Excellent communication skills. The ability to maintain confidentiality at all times is absolutely essential. You will be well-organised, highly motivated and able to work as part of a team. You will need to be hard working, flexible and reliable with good interpersonal skills. It is important that you are able to prioritise your own workload to meet the needs of the services.
About us
Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Job description
Job responsibilities
Kindly refer to the job description and person specification that is attached to the vacancy profile.
Person Specification
Education/ Qualification/ Training
Essential
- Educated to GCSE standard or equivalent
- Good standard of written and spoken English
Desirable
Experience
Essential
- Working as part of an administrative team for a minimum of two year
- Basic Office Experience
- Experience of working independently and using own initiative
- Experience of working in a culturally diverse inner city area
Desirable
- Experience in health/education or social service environment
- Working as part of a multidisciplinary team
- Line Management experience
Knowledge and Skills
Essential
- Proven IT Skills
- Good communication and interpersonal skills, including the ability to communicate effectively verbally and in writing.
- Ability to prioritise the workload, plan and organise own time effectively
- Equal Opportunities
- Confidentiality
- An understanding of office procedures.
Desirable
- Understanding of community/social services environments
Person Specification
Education/ Qualification/ Training
Essential
- Educated to GCSE standard or equivalent
- Good standard of written and spoken English
Desirable
Experience
Essential
- Working as part of an administrative team for a minimum of two year
- Basic Office Experience
- Experience of working independently and using own initiative
- Experience of working in a culturally diverse inner city area
Desirable
- Experience in health/education or social service environment
- Working as part of a multidisciplinary team
- Line Management experience
Knowledge and Skills
Essential
- Proven IT Skills
- Good communication and interpersonal skills, including the ability to communicate effectively verbally and in writing.
- Ability to prioritise the workload, plan and organise own time effectively
- Equal Opportunities
- Confidentiality
- An understanding of office procedures.
Desirable
- Understanding of community/social services environments
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
