Admin Team Lead

East London NHS Foundation Trust

This job is now closed

Job summary

Admin Team Lead

The successful candidate will be joining an Admin Department spanning three sites within the Forensic Service and be responsible for the management of staff, ensuring an efficient and effective administrative provision to ensure service delivery. The candidate will also need to demonstrate good communication skills, whilst working with a variety of internal and external stakeholders.

The candidate will work closely with the Senior Admin Team and demonstrate experience of managing a team and leading on creative ways of working and devising new systems.

The candidate will be expected to work across sites as required.

IMPORTANT. In order to be shortlisted, your supporting statement MUST begin with a section entitled Three reasons to shortlist me and in no less than 300 words give those reasons. They can include systems you've created, examples of problem solving, leadership experience.

The interviews will take place via a videoconferencing facility and shortlisted candidates will be expected to conduct a 5-minute presentation on Leading a team through change using MS PowerPoint.

For further information please contact

Afzal Ali, Admin Manager: afzal.ali@nhs.net

Main duties of the job

Responsible for the management of processes ensuring an efficient and effective administrative/secretarial/reception provision to the Service area to ensure service delivery in partnership with local management teams.

Management and monitoring of service area performance objectives and targets via the formulation and implementation of effective in-house systems to ensure accurate capturing of data/record keeping and to revise as and when the need arises ensuring the use of data quality reports.

To be responsible for the line management of staff.

To work alongside and to cover, when appropriate, other administration staff across several locations in some instances.

About us

Our mission is to make a positive difference to people's lives by improving the quality of life for all we serve. Our values are: We Care, We Respect, We are Inclusive - so we are looking for people who live and breathe these qualities when supporting service users and carers, and in their relationships with colleagues in the Trust and our partner organisations.

Date posted

18 May 2023

Pay scheme

Agenda for change

Band

Band 5

Salary

£28,407 to £34,581 a year per annum incl HCA

Contract

Fixed term

Duration

6 months

Working pattern

Full-time

Reference number

363-FOR5283523

Job locations

FOR MSU Administration John Howard Centre

12 Kenworthy Road,

LONDON

E9 5TD

Job description

Job responsibilities

Kindly refer to the job description and person specification that is attached to the vacancy profile.

Job description

Job responsibilities

Kindly refer to the job description and person specification that is attached to the vacancy profile.

Person Specification

Education Qualification Training

Essential

Good standard of general education
English GCSE Grade C or above
Arithmetic GCSE Grade C or above
Evidence of Continual Professional Development

Experience Knowledge Skills

Essential

Appropriate level of NHS experience
Relevant administrative experience
Proven supervisory skills
Excellent communication & interpersonal skills within
multidisciplinary team
Ability to work to deadlines with proven time management skills
Microsoft Office package user
Experience of relevant NHS Databases systems
Evidence of customer care skills

Desirable

Healthroster experience
Experience of working in a mental health setting

Personal Characteristics

Essential

Self motivated
Ability to use initiative
Ability to work autonomously and make decisions
Ability to stay calm and focused

Person Specification

Education Qualification Training

Essential

Good standard of general education
English GCSE Grade C or above
Arithmetic GCSE Grade C or above
Evidence of Continual Professional Development

Experience Knowledge Skills

Essential

Appropriate level of NHS experience
Relevant administrative experience
Proven supervisory skills
Excellent communication & interpersonal skills within
multidisciplinary team
Ability to work to deadlines with proven time management skills
Microsoft Office package user
Experience of relevant NHS Databases systems
Evidence of customer care skills

Desirable

Healthroster experience
Experience of working in a mental health setting

Personal Characteristics

Essential

Self motivated
Ability to use initiative
Ability to work autonomously and make decisions
Ability to stay calm and focused

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Certificate of Sponsorship

Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).

From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).

Additional information