Stockport NHS Foundation Trust

Health Records Supervisor

The closing date is 06 November 2025

Job summary

Health Records Supervisor - BAND 3

An exciting opportunity has arisen for a proactive and enthusiastic individual to join the clerical team in the Health Records Department at Stockport NHS Foundation Trust.

You will be responsible for providing a full clerical support service within the Health Records Department. The main focus of the role will be to supervise and support the Evolve Scanning team.

Computer literacy and experience in the accurate inputting of data is an essential requirement for this post as are organisational skills . Methodical method of working and a keen eye for detail is crucial to this role.

Being flexible and adaptable to change is crucial to this particular role.

Training on in-house information systems however, will be provided.

Important Notice on Visa Sponsorship Eligibility

Please note that whilst the trust does offer sponsorship this role isunfortunately not eligible for visa sponsorship under the UK Health and Care Worker visa route.

This is due to the position not meeting Skilled Worker Route and salary threshold of £41,700 per annum and/or the requiredskill levelset by UK Visas and Immigration.

We appreciate your interest in this opportunity and encourage applications from candidates who already have theright to work in the UK

Main duties of the job

To undertake day to day supervision and organise the workload for the staff working throughout the Health Records department.

To deal with enquiries from the general public and other service users.

Ensure all health records are filed in the libraries and / or scanned in a timely manner.

To be part of the on call rota for Bank Holidays.

About us

We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.

We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.

We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.

If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.

We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.

Benefits we offer to you:

o Between 27-33 days of annual leave plus bank holidays

o NHS pension scheme membership

o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further

o NHS Staff discounts

o Cycle to work scheme

oSalary finance - for loans, savings, budget planning and tips on managing debt

o Stockport Credit Union- for local financial advice

Details

Date posted

23 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time

Reference number

362-A-25-7548049

Job locations

Stepping Hill Hospital

Poplar Grove

Stockport

SK2 7JE


Job description

Job responsibilities

  • To undertake day to day supervision and organise the workload for the staff working throughout the Health Records department
  • Ensure availability of the patient health record at point of patient care and assisting with general cover arrangements.
  • Ensure all health records are filed in the libraries and / or scanned in a timely manner.
  • To be part of the on call rota for Bank Holidays.
  • To deal with enquiries from the general public and other service users.

Job description

Job responsibilities

  • To undertake day to day supervision and organise the workload for the staff working throughout the Health Records department
  • Ensure availability of the patient health record at point of patient care and assisting with general cover arrangements.
  • Ensure all health records are filed in the libraries and / or scanned in a timely manner.
  • To be part of the on call rota for Bank Holidays.
  • To deal with enquiries from the general public and other service users.

Person Specification

Education & Qualifications

Essential

  • English & Maths, GCSE level 4 and above, O'Levels grade A-C, or equivalent qualifications or equivalent experience

Desirable

  • ECDL/CLAIT - Qualification or working towards

Knowledge

Essential

  • General knowledge of office procedures
  • Strong verbal communication skills
  • IT skills including Microsoft Outlook, Word and Excel

Desirable

  • Customer Service Training
  • Awareness of Date Protection, Information Governance and standards for maintaining health records
  • Knowledge of NHS environment

Experience

Essential

  • Extensive administrative experience
  • Customer Service experience
  • Familiarity with hospital patient administration system or other computer systems

Desirable

  • Previous experience of supervising staff

Skills & Abilities

Essential

  • Keyboard skills
  • Enthusiastic, confident approach to change, calm and reliable under pressure
  • Work independently and as part of a team
  • Ability to plan and prioritise workload and multi task
  • Methodical, systematic approach to work and keen eye for detail
  • Excellent verbal and written communication skills
  • Flexibility to cope with the changing needs of the job
  • Excellent organisational skills
  • Ability to work alone and make judgements

Work Related Circumstances

Essential

  • Flexible attitude and approach to work
Person Specification

Education & Qualifications

Essential

  • English & Maths, GCSE level 4 and above, O'Levels grade A-C, or equivalent qualifications or equivalent experience

Desirable

  • ECDL/CLAIT - Qualification or working towards

Knowledge

Essential

  • General knowledge of office procedures
  • Strong verbal communication skills
  • IT skills including Microsoft Outlook, Word and Excel

Desirable

  • Customer Service Training
  • Awareness of Date Protection, Information Governance and standards for maintaining health records
  • Knowledge of NHS environment

Experience

Essential

  • Extensive administrative experience
  • Customer Service experience
  • Familiarity with hospital patient administration system or other computer systems

Desirable

  • Previous experience of supervising staff

Skills & Abilities

Essential

  • Keyboard skills
  • Enthusiastic, confident approach to change, calm and reliable under pressure
  • Work independently and as part of a team
  • Ability to plan and prioritise workload and multi task
  • Methodical, systematic approach to work and keen eye for detail
  • Excellent verbal and written communication skills
  • Flexibility to cope with the changing needs of the job
  • Excellent organisational skills
  • Ability to work alone and make judgements

Work Related Circumstances

Essential

  • Flexible attitude and approach to work

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer details

Employer name

Stockport NHS Foundation Trust

Address

Stepping Hill Hospital

Poplar Grove

Stockport

SK2 7JE


Employer's website

http://www.stockport.nhs.uk/ (Opens in a new tab)

Employer details

Employer name

Stockport NHS Foundation Trust

Address

Stepping Hill Hospital

Poplar Grove

Stockport

SK2 7JE


Employer's website

http://www.stockport.nhs.uk/ (Opens in a new tab)

Employer contact details

For questions about the job, contact:

Evolve Section Manager

Emily Leigh

Emily.leigh@stockport.nhs.uk

01614194923

Details

Date posted

23 October 2025

Pay scheme

Agenda for change

Band

Band 3

Salary

£24,937 to £26,598 a year pro rata per annum

Contract

Permanent

Working pattern

Full-time

Reference number

362-A-25-7548049

Job locations

Stepping Hill Hospital

Poplar Grove

Stockport

SK2 7JE


Supporting documents

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