Job summary
An exciting opportunity has arisen for a Business Administrators within the Division to join our Business Support Team.
We are looking for candidates with a positive and pro-active approach to join our team. You will be responsible for taking and transcribing notes at various meetings as required by the Division and supporting/providing guidance in relation to Health Roster-related queries such as annual leave, sickness, shift changes and new starters and leavers.
You will be required to raise requisitions and process goods received notes in relation to revenue orders for Estates & Facilities using Unit 4 the Trust's Finance System, as well as undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies. You will have excellent communication and organisational skills to arrange meetings, organise the diary/scheduler and undertake administrative duties as required.
Extensive experience of Word, Excel spreadsheets, PowerPoint and the ability to prioritise your own workload and meet deadlines are essential requirements for this post.
Main duties of the job
To provide an efficient and confidential administrative support service to the Division.
To arrange meetings, circulate Agenda, take notes and actions in accordance with meetings schedule. To update the Meetings Schedule and Attendance Log.
To support the Health Roster Challenge Meetings and providing support and guidance on Health Roster processes/queries to managers and supervisors as required.
To monitor annual leave for the Division, leading on annual leave calculations and enquiries for the Division, including calculating the entitlement for the following year for all E & F Staff. Liaise with HR regarding start dates/length of NHS Service as required. Production of quarterly annual leave reports for the Division and updating the Performance Management Dashboard accordingly.
Using the Unit 4 Computerised Ordering System raise official orders on behalf of the Division, processing goods received notes and invoices.
To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
Maintain office systems, which contribute to the efficiency of the Division.
To monitor annual leave for the Division including annual leave calculations and queries.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
o Between 27-33 days of annual leave plus bank holidays
o NHS pension scheme membership
o Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
o NHS Staff discounts
o Cycle to work scheme
oSalary finance - for loans, savings, budget planning and tips on managing debt
o Stockport Credit Union- for local financial advice
Job description
Job responsibilities
- To provide an efficient and confidential administrative support service to the Division.
To arrange meetings, circulate Agenda, take notes and actions in accordance with meetings schedule. To distribute accordingly on approval of the Chairperson of the Meeting. To update the Meetings Schedule and Attendance Log.
To support the Health Roster Challenge Meetings and providing support and guidance on Health Roster processes/queries to managers and supervisors as required.
To monitor annual leave for the Division, leading on annual leave calculations and enquiries for the Division, including calculating the entitlement for the following year for all E & F Staff. Training of staff regarding annual leave calculations. Liaise with HR regarding start dates/length of NHS Service as required. Production of quarterly annual leave reports for the Division and updating the Performance Management Dashboard accordingly.
Undertake daily financial monitoring of the Capital Programme. Raising orders and order amendments for Capital Schemes as requested by the Head of Capital Projects and Capital Team.
Using the Unit 4 Computerised Ordering System raise official orders on behalf of the Division, processing goods received notes and invoices.
To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
Maintain office systems, which contribute to the efficiency of the Division.
To monitor annual leave for the Division including annual leave calculations and queries.
Job description
Job responsibilities
- To provide an efficient and confidential administrative support service to the Division.
To arrange meetings, circulate Agenda, take notes and actions in accordance with meetings schedule. To distribute accordingly on approval of the Chairperson of the Meeting. To update the Meetings Schedule and Attendance Log.
To support the Health Roster Challenge Meetings and providing support and guidance on Health Roster processes/queries to managers and supervisors as required.
To monitor annual leave for the Division, leading on annual leave calculations and enquiries for the Division, including calculating the entitlement for the following year for all E & F Staff. Training of staff regarding annual leave calculations. Liaise with HR regarding start dates/length of NHS Service as required. Production of quarterly annual leave reports for the Division and updating the Performance Management Dashboard accordingly.
Undertake daily financial monitoring of the Capital Programme. Raising orders and order amendments for Capital Schemes as requested by the Head of Capital Projects and Capital Team.
Using the Unit 4 Computerised Ordering System raise official orders on behalf of the Division, processing goods received notes and invoices.
To undertake Reception duties to issue visitor passes to contractors, issue and return of keys, swipe cards in accordance with Trust protocols and policies.
Maintain office systems, which contribute to the efficiency of the Division.
To monitor annual leave for the Division including annual leave calculations and queries.
Person Specification
Education & Qualifications
Essential
- oMicrosoft Office Qualification or extensive Microsoft Word & Excel experience
- oGood standard of education
Desirable
- oECDL (European Computer Driving Licence
Knowledge
Essential
- oKnowledge of arranging meetings, diary management, taking notes at meetings.
Desirable
- oKnowledge of accounting procedures (Purchase Orders, Invoices, Delivery Notes)
Experience
Essential
- oExperience of producing/implementing office systems
Desirable
Skills & Abilities
Essential
- oAccurate & pays attention to detail
- oExcellent communication skills (written & verbal)
Person Specification
Education & Qualifications
Essential
- oMicrosoft Office Qualification or extensive Microsoft Word & Excel experience
- oGood standard of education
Desirable
- oECDL (European Computer Driving Licence
Knowledge
Essential
- oKnowledge of arranging meetings, diary management, taking notes at meetings.
Desirable
- oKnowledge of accounting procedures (Purchase Orders, Invoices, Delivery Notes)
Experience
Essential
- oExperience of producing/implementing office systems
Desirable
Skills & Abilities
Essential
- oAccurate & pays attention to detail
- oExcellent communication skills (written & verbal)
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
Additional information
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab).
From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab).
