Job summary
This is an exciting opportunity to join our newly formed centralised medical rota team, based at Stepping Hill Hospital. You will support the Medical Rota Team Leader in ensuring continuity of medical rota cover within the Medicine & Urgent Care Division.
Main duties of the job
Working closely with the Rota Co-ordinators you will support in the booking of all temporary medical staff requests on the TempRE system, process locum claim forms and invoices from locum agencies ensuring all details on the forms match the rota and at the correct pay rate and maintain comprehensive records of staff booking and spend.
This role is challenging and demanding and will require excellent time management, interpersonal and organisation skills. You must be able to prioritise your own workload, have a flexible approach to duties and be able to cross cover the rota co-ordinators as and when required. You must be able to communicate effectively with staff at all levels within the Trust.
You should have rota scheduling and administration experience, ideally within the NHS. You must also be motivated and pro-active within your role and able to wok flexibly.
About us
We hold a unique position in the Stockport community as the provider of healthcare and we are one of its largest employers.
We believe that the best organisations are those that reflect the communities they serve. We are therefore seeking to improve the diversity of our workforce to make it truly representative of our local population.
We actively encourage applications irrespective of race, age, disability, sex, gender reassignment, gender identity or expression, sexual orientation, religion or belief, marriage & civil partnership, or pregnancy or maternity. Recognising those communities that are underrepresented within our workforce, we would particularly welcome applications from you.
If you require support with your application please contact a member of the recruitment team, who can discuss alternative application methods.
We recognise that flexible working is important. We take requests for flexible working seriously, consider any request we receive and try to work with you, so we can explore if your request may fit with the needs of the service.
Benefits we offer to you:
- Between 27-33 days of annual leave plus bank holidays
- NHS pension scheme membership
- Salary sacrifice schemes for lease cars, home electronics and more, to make your salary go further
- NHS Staff discounts
- Cycle to work scheme
- Salary finance - for loans, savings, budget planning and tips on managing debt
- Stockport Credit Union- for local financial advice
Job description
Job responsibilities
Support the Rota Co-Ordinators to ensure appropriate cover for all oncall shifts and ensure all changes to the rota are recorded on the electronic system and saved in the shared Administration drive to effect continuity of service delivery.
Deal with a variety of enquiries on behalf of staff using initiative to deal with these enquiries as appropriate taking messages and follow through as required.
To answer the telephone, adhering to the telephone standard, applicable throughout the Trust, take messages and deal with enquiries.
Support with the management of the Medicine & Urgent Care email accounts.
Contact internal and known agency locums
Support the Rota Co-ordinator in co-ordinating the relevant paperwork required for the payment of medical staffing, the electronic recording of that paperwork, for extra on calls/locums worked and ensuring authorised signatory signs off.
Booking medical staffing locums based on the requirements of the service.
To maintain the master electronic rota ensuring that staff bookings are recorded correctly.
Keep locum spreadsheets up to date
Data entry of information for rotas
Check and send CVs to Consultants
Compile Rota Review
Adjustments to the rota in order to give safer staffing levels discussed with Medical Rota Team Leader
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Job description
Job responsibilities
Support the Rota Co-Ordinators to ensure appropriate cover for all oncall shifts and ensure all changes to the rota are recorded on the electronic system and saved in the shared Administration drive to effect continuity of service delivery.
Deal with a variety of enquiries on behalf of staff using initiative to deal with these enquiries as appropriate taking messages and follow through as required.
To answer the telephone, adhering to the telephone standard, applicable throughout the Trust, take messages and deal with enquiries.
Support with the management of the Medicine & Urgent Care email accounts.
Contact internal and known agency locums
Support the Rota Co-ordinator in co-ordinating the relevant paperwork required for the payment of medical staffing, the electronic recording of that paperwork, for extra on calls/locums worked and ensuring authorised signatory signs off.
Booking medical staffing locums based on the requirements of the service.
To maintain the master electronic rota ensuring that staff bookings are recorded correctly.
Keep locum spreadsheets up to date
Data entry of information for rotas
Check and send CVs to Consultants
Compile Rota Review
Adjustments to the rota in order to give safer staffing levels discussed with Medical Rota Team Leader
The Trust is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment and promote safeguarding by implementing the Trusts policies and procedures, acting promptly on concerns, communicating effectively and sharing information appropriately.
Person Specification
Education / Qualifications
Essential
- Good standard of education
Education / Qualifications
Desirable
- IT / computer qualifications ECDL
Education / Qualifications
Desirable
- NVQ Level II in Administration
Knowledge
Essential
- Microsoft Excel, Word, Outlook skills
Knowledge
Desirable
- Ability to deal with all disciplines of staff and challenge where necessary
Experience
Essential
- Rota scheduling & administration
Desirable
Person Specification
Education / Qualifications
Essential
- Good standard of education
Education / Qualifications
Desirable
- IT / computer qualifications ECDL
Education / Qualifications
Desirable
- NVQ Level II in Administration
Knowledge
Essential
- Microsoft Excel, Word, Outlook skills
Knowledge
Desirable
- Ability to deal with all disciplines of staff and challenge where necessary
Experience
Essential
- Rota scheduling & administration
Desirable
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
